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City Council - 12/15/1998 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY DECEMBER, 15, 1998 7:30 P.M., CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry-Butcher Younghans,Ronald Case,Ross Thorfmnson,Jr., and Nancy Tyra- Lukens CITY COUNCIL STAFF: City Manager Chris Enger,Parks & Recreation Services Director Bob Lambert,Public Works Services Director Eugene Dietz,Public Safety Services Director Jim Clark, Community Development and Financial Services Director Don Uram,Management Services Director Natalie Swaggert, City Attorney Roger Pauly, and Council Recorder David Hix ROLL CALL/CALL MEETING TO ORDER Mayor Harris called the meeting to order at 7:31 p.m. PLEDGE OF ALLEGIANCE I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Thorfinnson added item M.A.I. Report of the Boards and Commissions Task Force and Mayor Harris added item M.A.2. Recognition of Award to the City. MOTION: Tyra-Lukens moved, seconded by Thorfinmon to approve the Agenda as published and amended. Motion carried 5-0. H. OPEN PODIUM III. MINUTES A. CITY COUNCIL/STAFF WORKSHOP HELD TUESDAY,DECEMBER 1, 1998 MOTION: Thorfinnson moved, seconded by Butcher-Younghans to approve as published the minutes of the City Council/Staff Workshop held December 1, 1998. Motion carried 5-0. CITY COUNCIL MINUTES December 15, 1998 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY,DECEMBER 1, 1998 Mayor Harris said Page 5,First Sentence should read: "Mayor Harris invited each Councilmember to make a statement regarding their support or nonsupport of construction of the roadway" and Page 7, Second Paragraph should read: "Mayor Harris stated this roadway was needed for both health and safety reasons. It will meet ADA requirements . It is pedestrian friendly,has bike trails along both sides and increases motoring and driving safety. The design represents an amalgamation of resident concerns and transportation needs. The roadway has been realigned twice based on resident input and modified according to resident interest,including: Trail width, addition of retaining walls and a bus stop at Mill Creek, additional landscaping for screening and sound buffering, as well as relocation of lighting closer to the road. It meets the requirements raised regarding environmental issues, safety, and design standards. Those issues have been addressed and no new issues have been raised since the public hearing. She supported the plans for the upgrading of CSAH 1, and firmly believes the roadway is needed for appropriate distribution of traffic within the community." MOTION: Case moved, seconded by Butcher-Younghans to approve as published and amended the minutes of the City Council meeting held Tuesday December 1, 1998. Motion carried 5-0. C. TRUTH IN TAXATION HEARING HELD MONDAY,DECEMBER 7, 1998 MOTION: Butcher-Younghans moved, seconded by Thorfinnson to approve as published the minutes from the Truth-in-Taxation Hearing held December 7, 1998. Motion carried 5-0. IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. HILTON GARDEN INN By Dakota Hospitality Co. 2nd reading of the Ordinance for Zoning District Change from Rural and Neighborhood Commercial to Commercial Regional Service on 4.83 acres, and adopt a Resolution for Site Plan Review on 4.83 acres and approval of the Developers Agreements for Hilton Gardens, Location: Shady Oak Road and Highway 62. (Ordinance No. 35-98 for Zoning District Change and Resolution No. 98-211 for Site Plan Review) C. APPROVE AWARD OF 1999 MATERIALS AND WATER TREATMENT CHEMICALS CONTRACTS,I.C. 99-5478 (Resolution No. 98-2121 D. APPROVE AWARD OF 1999 LINE RESIDUAL HAULING AND DISPOSAL CONTRACT,I.C. 99-5477 (Resolution No. 98-213) CITY COUNCIL MINUTES December 15, 1998 Page 3 E. AWARD PAGING CONTRACT TO ARCH PAGING WESTERN DIVISION FOR THE PERIOD OF JANUARY 1. 1999 TO DECEMBER 31, 2001 F. APPROVE EXTENSION OF LEASE FOR LIQUOR STORE NO. 1 MOTION: Tyra-Lukens moved, seconded by Thorfimson to approve the Consent Agenda as published. Motion carried 5-0. V. PUBLIC HEARINGS/MEETINGS A. CHRIST LUTHERAN CHURCH by Christ Lutheran Church. Request for site plan review on 2.78 acres. Location: 16900 Main Street. (Resolution No. 98- 214 for Site Plan Review) Enger told the Council that official notification of the Public Hearing had been published in the December 13, 1998,Eden Prairie News and mailed to 57 surrounding property owners. Wayne Jeske, architect for and member of Christ Lutheran Church,reviewed the proposed project's plans and elevations for the Council. He noted that the additions to the existing building would be used for expansion of the worship area and office space for the pastor. Uram reviewed the staff report dated December 15, 1998. He told the Council that the Planning Commission had voted to recommend approval of the project with a 5-0 vote. Mayor Harris opened the floor to the public for comments and/or questions. MOTION: Case moved, seconded by Thorfimson to close the Public Hearing and adopt Resolution No. 98-214 for Site Plan Review on 2.78 acres. Motion carried 5-0. B. VACATION 98-09 OF THE DRAINAGE AND UTILITY EASEMENT OVER LOT 12,BLOCK 1, SUTTON PARK(Resolution No. 98-25) Enger told the Council official notice for the Public Hearing had been published on November 27, 1998, in the Eden Prairie News and had been mailed to one homeowner. He reviewed the staff report dated December 15, 1998. MOTION: Thorfinnson moved, seconded by Butcher-Younghans to close the Public Hearing and adopt Resolution No. 98-25, for the Vacation 98-09 of the Drainage and Utility Easement Over Lot 12,Block 1, Sutton Park. Motion carried 5-0. CITY COUNCIL MINUTES December 15, 1998 Page 4 C. VACATION 98-10 OF THE DRAINAGE AND UTILITY EASEMENT OVER LOT 13,BLOCK 1, SUTTON PARK(Resolution No. 98-210) Enger told the Council official notice for the Public Hearing had been published on November 27, 1998, in the Eden Prairie News and had been mailed to one homeowner. He reviewed the staff report dated December 15, 1998. MOTION: Tyra-Lukens moved, seconded by Case to close the Public Hearing and adopt Resolution No. 98-215, for the Vacation 98-10 of the Drainage and Utility Easement Over Lot 12,Block 1, Sutton Park. Motion carried 5-0. VI. PAYMENT OF CLAIMS MOTION: Thorfinnson moved, seconded by Butcher-Younghans to approve the payment of claims as submitted. Motion carried on a Roll Call Vote with Butcher- Younghans, Case, Thorfinnson,Tyra-Lukens, and Mayor Harris voting "aye." VII. ORDINANCES AND RESOLUTIONS VHI. PETITIONS,REQUESTS AND COMMUNICATIONS IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS X. APPOINTMENTS XI. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Report of the Boards and Commissions Task Force-Thorfinnson and Butcher-Younghans Thorfinnson told the Council the Task Force has completed research in regard to current state requirements, completed a review of the current charter statements, and a review has also been completed on the status of appointments with termination dates by commission. The next step completed was outlining the goals of the realignment of the boards and commissions. Step three,the task currently in process, is to design board and commission structures that will be needed to support the realignment goals. Butcher-Younghans reviewed the Boards and Commissions Task Force group goals: CITY COUNCIL MINUTES December 15, 1998 Page 5 1. To align citizen groups work to reflect service areas and to support the five critical focus areas 2. To define citizen groups'role in supporting City strategies and work plans 3. To create a flexible structure that will adapt to the City's changing needs 4. To create opportunities for involvement at multiple levels 5. To meet statutory requirements 6. To clearly define roles and relationships between citizen groups, staff liaisons, and City Council 7. To develop and process the criteria for working with non- city sponsored resource groups and organizations Thorfinnson said one transition goal had been set. This goal is to utilize and respect the importance of the current commission members in this process. 2. Recognition of award to the City-Mayor Harris Mayor Harris told the Council it was her pleasure to announce the award of$93 million in grants to be awarded to police departments throughout the country. Eden Prairie's share of this award will be$315,000. These funds will be used for the development of a joint-mobile-digital-terminal network and a computer aided dispatch and records management system. The systems will be state-of-the art and are badly needed by the City's Police Department. The Council gave their applause to the Police Department for the receipt of the award. B. REPORT OF THE CITY MANAGER Enger told the Council staff was requesting the adoption of three Resolutions as follows: 1. Resolution No. 98-217, Certifying the 1998 Local Transit Services Tag LevE, Collectible in 1999 MOTION: Case moved, seconded by Butcher-Younghans to adopt Resolution No. 98-217, Certifying the 1998 Local Transit Services Tax Levy, Collectible in 1999. Motion carried 5-0. 2. Resolution No. 98-218, Certifying the 1998 Tag Levy, Collectible in 1999, and Adopting the 1999 General Budget MOTION: Thorfinnson moved, seconded by Butcher-Younghans to adopt Resolution No. 98-218, Certifying the 1998 Tax Levy, Collectible in 1999, and adopting the 1999 General Budget. Motion carried 5-0.