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City Council - 10/06/1998 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, OCTOBER 6, 1998 7:35 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher-Younghans, Ronald Case, Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swaggert, Facilities Manager Barb Cross, City Attorney Roger Pauly, and Council Recorder Barb Anderson SWEARING IN OF EDEN PRAIRIE POLICE OFFICER ROBERT HABERLE Mayor Harris administered the Oath of Office to Officer Robert Haberle and welcomed him to the City of Eden Prairie Police force. PROCLAMATION DECLARING OCTOBER 11-18 NATIONAL DYSTONIA AWARENESS WEEK MOTION: Thorfinnson moved, seconded by Tyra-Lukens, to proclaim October 11-18 National Dystonia Awareness Week. Motion carried 5-0. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Enger added item IV.S. Wynstone and XI.B. Distinguished Budget Award. Case added item XI.A.1. Safety at the Intersection of Anderson Lakes Parkway and Highway 169. Harris added item XI.A.2. Appointment of Two Council Members to a Committee to Evaluate the City's Boards and Commissions. MOTION: Tyra-Lukens moved, seconded by Thorfinnson, to approve the Agenda as published and amended. Motion carried 5-0. II. OPEN PODIUM Helen Richter, 7575 Bittersweet Drive, read a letter signed by more than twenty residents regarding the new sidewalk along Bittersweet Drive. She said the asphalt was faulty and it was going to be very expensive to repair. The sod was poorly laid after the construction, and not watered by the contractor but improved with recent rainfall. They are requesting CITY COUNCIL MEWTES October 6, 1998 Page 2 $350 be paid to each homeowner to cover the costs of future repairs or have the City make repairs. Lisa Lewis, 7555 Bittersweet Drive, stated her driveway was damaged when heavy equipment was driven over it. She submitted a letter and pictures of her driveway. Her driveway needs to be repaired at City expense and she noted she would provide three estimates to the City. Mayor Harris referred this to City staff for action. III. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 15. 1998 MOTION: Thorfinnson moved, seconded by Tyra-Lukens, to approve the City Council minutes from the meeting held Tuesday, September 15, 1998 as submitted. Motion carried 5-0. IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. CROSSTOWN CIRCLE CENTER by Continental Property Group. 2nd Reading of the Ordinance for Planned Unit Development District Review on 10.92 acres and Zoning District Amendment in the Office Zoning District on 10.92 acres, and adopt the Resolution for Site Plan Review on 10.92 acres. Location: Crosstown Circle. (Ordinance 26-98-PUD-19-17 for PUD District Review and Zoning District Amendment and Resolution 98-175 for Site Plan Review) C. WATERS EDGE AT PURGATORY CREEK by MSS Holdings LLC. 2nd Reading of the Ordinance for Zoning District Change from Rural to R1-13.5 on 8.32 acres. Location: 12645 Sunnybrook Road. (Ordinance 29-98 for Zoning District Change) D. THE FATHERS HOUSE by The Father's House. 2nd Reading of the Ordinance for Zoning District Amendment in the Public Zoning District on 10.04 acres and adopt the Resolution for Site Plan Review on 10.04 acres. Location: Duck Lake Trail and Eden Prairie Road. (Ordinance 30-98 for Zoning District Amendment and Resolution 98-176 for Site Plan Review) E. RESOLUTION 98-177 APPROVING FINAL PLAT OF MARKHAM KNOLLS SECOND ADDITION CITY COUNCIL MINUTES October 6, 1998 Page 3 F. RESOLUTION 98-178 APPROVING FINAL PLAT OF WELTERS BROOKHAVEN FARM G. RESOLUTION 98-179 APPROVING FINAL PLAT OF OAK HOLLOW H. APPROVE TERMS FOR 5-YEAR EXTENSION OF LEASE BETWEEN HRA AND CH ROBINSON I. ADOPT PROCLAMATION DECLARING OCTOBER 5-11 CITIES WEEK 1998 J. RESOLUTION 98-180 ORDERING PREPARATION OF AN ALTERNATIVE URBAN AREAWIDE REVIEW REQUEST FOR CHARLSON BROWN AND STANDAL PROPERTY K. ADOPT RESOLUTION 98-181 ACCEPTING THE MINNESOTA AUTO THEFT PREVENTION PROGRAM GRANT L. AWARD CONTRACT FOR FULLER ROAD STORM SEWER IWROVEMENTS. I.C. 98-5461 (RESOLUTION 98-182) M. AWARD CONTRACT FOR FOAM PROPORTIONING SYSTEM, I.C. 98- 6460 (RESOLUTION 98-183) N. APPROVE BID PACKAGE#2 FOR FIRE STATION CONSTRUCTION O. APPROVE FIELD IMPROVEMENT REQUESTS FOR ADULT SOFTBALL AND YOUTH BASEBALL P. APPROVE RESOLUTION 98-184 APPOINTING STUDENTS TO SERVE AS ELECTION JUDGES FOR NOVEMBER 3, 1998 Q. APPROVE RESOLUTION 98-185 APPOINTING ELECTION JUDGES FOR NOVEMBER 3, 1998 R. AUTHORIZE ISSUANCE OF GRADING PERMIT FOR PARKING LOT EXPANSION AT MTS SYSTEMS CORPORATION S. WYNSTONE by Jasper Development Corporation. 2nd Reading of Ordinance 32-98 for Rezoning from R1-22 to R1-13.5 and RM-6.5 on 9.01 acres, Resolution approving Site Plan Review on 6.95 acres, and approval of a Developer's Agreement(Ordinance 32-98 for Zoning District Change and Resolution 98-186 for Site Plan Review) MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans to approve items A-S on the Consent Calendar. Motion carried 5-0. CITY COUNCIL NIINUTES October 6, 1998 Page 4 V. PUBLIC HEARINGSIMEETINGS A. BEST BUY CAMPUS - PHASE IV by Best Buy Company. Request for Comprehensive Guide Plan Change from Industrial to Office on 3.63 acres, Planned Unit Development District Review on 3.63 acres to the overall Best Buy PUD, Zoning District Change from Rural to Office on 3.63 acres and Site Plan Review on 3.63 acres. Location: 7075 Flying Cloud Drive. (Resolution 98-187 for Guide Plan Change, Ordinance for PUD District Review and Zoning District Change) Uram introduced Mark Viada, Architect for Best Buy Company and David Goehring, David Goehring Architects. Goehring reviewed the plans for Best Buy Campus Phase IV and discussed the change in the Comprehensive Plan from rural to office. The proponent requested a variance for height in the front of the building because of the screening for the mechanical equipment which is required by the City. Uram reviewed the history of the project and the stipulations of approval as recommended by the Planning Commission. An item for discussion would be the Traffic Management Plan. Viada described the type of traffic management plan they are proposing, and noted that they met recently with MnDOT regarding their alternatives to transportation. They have some natural staggered start times because they have offices in different time zones. He noted that almost 20% of their staff travels between 1-2 days a week, which also reduces the demand for parking spaces. They have designated 92 spaces closest to the building entrance for people who car pool, and they also have located covered bike racks in this area. They have constructed a path to the nearby bus stop. They are also looking at shuttle services between their buildings. They hope to have a complete TDM plan within 30 days. Thorfinnson commented he was reluctant to give approval without set stipulations. He reviewed the items proposed and felt they were inadequate. He felt the proponent must submit a bond prior to obtaining building permits and should also join the Golden Triangle program to work with the overall issue of transportation in this area. He thought it would take a variety of solutions and he would like to see these prior to second reading of the Ordinance. Enger noted there have been a number of discussions that have taken place regarding the issues of traffic and the developer needs to be aware of these things. We will have to look at what can be done to develop a partnership with the City and developers to obtain an adequate transportation system in the metropolitan area. The Public Hearing was opened. CITY COUNCIL MUgMS October 6, 1998 Page 5 No one wished to speak. MOTION: Thorfinnson moved, seconded by Case, to close the Public Hearing; adopt the Resolution for Comprehensive Guide Plan Change from Industrial to Office on 3.63 acres; approve 1st Reading of the Ordinance for PUD District Review on 3.63 acres to the overall Best Buy PUD, and Zoning District Change from Rural to Office on 3.63 acres; and direct Staff to prepare a Declaration of Covenants, Conditions and Restrictions incorporating Council and Staff recommendations to be executed by Best Buy Co., Inc. Motion carried 5-0. B. CAMP EDENWOOD by Friendship Ventures. Request for Planned Unit Development Concept Review on 52.4 acres, Planned Unit Development District Review with waivers on 12 acres, Zoning District Amendment in the Public District on 12 acres, and Site Plan Review on 12 acres. Location: 6350 Indian Chief Road. (Resolution 98-188 for PUD Concept Review, Ordinance for PUD District Review and Zoning District Amendment) Ed Stracke, President of Friendship Ventures, thanked Staff for their assistance in helping them meet deadlines and moving this project forward. He reviewed the site plan and noted where the building would be located. They will be constructing a maintenance storage building which will remove the storage from the central portion of the camp. They will also construct a rope course for the camp participants. A request was made for the City to assist them in the cost of installing the required 8" water line because they feel this is a development which provides significant historical and cultural benefit to the City. Uram reviewed the staff report and the stipulations for approval. Staff is recommending these items be completed prior to issuance of an Occupancy Permit. Lambert reviewed the staff report and noted that the Parks, Recreation and Natural Resources Commission recommended approval of the project at their October 5, 1998 meeting. The Public Hearing was opened. Burdell Wessells, 9980 Eden Prairie Road, stated he had been a member of the Eden Prairie Lion's Club for many years, and the Lion's have contributed substantially towards this project. The Lion's have been involved with Camp Edenwood since 1972 and they feel Camp Edenwood is a benefit to the City. Wessells requested the City to help with the water line and the hydrants for the site. Mike Gerol, 7280 Prairie View Road, stated he was also a member of the Eden Prairie Lions Club and has had the opportunity to work at Camp Edenwood. Gerol ask the City for help in replacing the dining hall. He believes Camp Edenwood is a great asset to this community. CITY COUNCIL MINUTES October 6, 1998 Page 6 Discussion ensued regarding the water line and the cost of installation. Butcher- Younghans asked how residents would gain access to the historic buildings and grounds on the site. Stracke responded that had not yet been resolved, but they had several ideas, such as specific times when the buildings would be available, or perhaps doing tours, etc. Tyra-Lukens asked if the dining hall would be available for public meetings and/or if it could be used on a rental basis. Stracke responded they would be open to providing special rates for use of the new facility. They will be working with the Heritage Preservation Commission to organize this and determine how it will work. Case commented perhaps the cost of the water line could be repaid to the City over a number of years and he felt comfortable leaving this issue with staff to resolve. Harris noted the issue of public use of this site needed to be resolved and she referred the issue back to staff. MOTION: Case moved, seconded by Butcher-Younghans, to close the Public Hearing; and adopt Resolution 98-188 for PUD Concept Review on 52.4 acres; and approve 1st reading of the Ordinance for PUD District Review with waivers on 12 acres, and Zoning District Amendment in the Public Zoning District on 12 acres; and direct Staff to prepare a Developer's Agreement incorporating Council and Staff recommendations. Motion carried 5-0. Mayor Harris requested staff to return to the Council with a recommendation on the subsidy for the water main and public participation for this project. C. VACATION 98-07: PART OF A DRAINAGE AND UTILITY EASEMENT OVER LOTS 1 AND 2, BLOCK 3, BOULDER POINTE, (RESOLUTION 98-189) Enger said that the official notice of this Public Hearing was published on September 17, 1998, in the Eden Prairie News and mailed to 3 homeowners. The property owner has requested this vacation to enable removal of underlying easements. The plat of Boulder 7th Addition, approved by the City Council on September 15, 1998, combines Lots 1 and 2, Block 3, Boulder Pointe, into one lot. Replacement easements are dedicated on the new Plat. The Public Hearing was opened. No one present wished to speak. MOTION: Tyra-Lukens moved, seconded by Thorfinnson, to close the Public Hearing and adopt Resolution 98-189 vacating the drainage and utility easements over Lots 1 and 2, Block 3, Boulder Pointe. Motion carried 5-0. CITY COUNCIL MDUIES October 6, 1998 Page 7 VI. PAYMENT OF CLAIMS MOTION: Thorfinnson moved, seconded by Tyra-Lukens to approve the Payment of Claims as submitted. Motion carried on a Roll Call Vote with Butcher-Younghans, Case, Thorfinnson, Tyra-Lukens, and Harris voting "aye". VH. ORDINANCES AND RESOLUTIONS A. APPROVE SECOND READING OF ORDINANCE NO. 31-98 AMENDING CITY CODE CHAPTER 2, SECTION 2.87, EMERGENCY MANAGEMENT MOTION: Butcher-Younghans moved, seconded by Tyra-Lukens, to approve 2nd reading of Ordinance No. 31-98 amending City Code Chapter 2, Section 2.87, Emergency Management. Motion carried 5-0. VIII. PETITIONS. REQUESTS AND COMMUNICATIONS IX. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. SOUTHWEST METRO TRANSIT COMMISSION (Councilmember Nancy Tyra-Lukens) Tyra-Lukens reported on the bids for remodeling the Southwest Metro garage. X. APPOINTMENTS Enger noted staff had prepared a proposed candidate slate for Student/Youth Representatives to Commissions. Due to the limited interest in commission appointments this year, all applicants were appointed to a commission. MOTION: Tyra-Lukens moved, seconded by Case, to appoint the following students to serve as student/youth representatives for terms to expire the last meeting in March 1999: A. ARTS COMMISSION- Jonathan Engbrecht&Lukus Porter B. ENVIRONMENTAL & WASTE MANAGEMENT COMMISSION- Michael Perry C. HERITAGE PRESERVATIONS COMMISSION- Mark Perry D. HUMAN RIGHTS & DIVERSITY COMMISSION- Jennifer Johnson E. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION - Jennifer Johnson CITY COUNCIL MUNUTES October 6, 1998 Page 8 F. PLANNING COMMISSION- Kyle Halvorson Motion carried 5-0. XI. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Safety at Anderson Lakes Parkway & Highway 169 Case commented he was concerned about safety at the intersection of Anderson Lakes Parkway and Highway 169, and thought the City could make a recommendation to the State regarding the installation of a blinking sign that warns of the approaching traffic signal at that intersection. Harris requested Dietz to look into this possibility. 2. Appointment of Councilmembers to Board & Commission Evaluation Harris discussed the need to appoint two City Council members to serve on a committee to evaluate the City's current structure of Boards and Commissions and determine how they fit in with the City's 2001 Vision process, and report back to the City Council. She appointed Butcher- Younghans and Thorfinnson to serve on this committee and to work with the City Manager to develop a recommendation to the City Council by the end of December. B. REPORT OF CITY MANAGER Enger gave a report regarding fiscal responsibility and noted the City of Eden Prairie Finance Department had been awarded the Distinguished Budget Award by the Government Finance Officers Association for the second consecutive year. C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR 1. Review Disc Golf Course Proposal in Staring Lake Park Lambert introduced Zach Perkins and Nate Smetana, who reviewed their request for a disc golf course. Perkins described how the course would be laid out, and the cost estimates for the project. Lambert noted the Parks, Recreation and Natural Resources Commission recommended approval of the installation of a disc golf course in Staring Lake Park. The course will be located east of the horseshoe courts and west of the airport property on what was formerly known as the Boyce CITY COUNCIL MINUTES October 6, 1998 Page 9 property. The estimated cost to construct a nine-hold course is under $10,000. Tyra-Lukens asked how close the holes would be to pedestrian walkways and Smetana responded that it would be difficult to hit cars or people. Tyra-Lukens asked when'the course would be ready to use. Lambert responded it could be done yet this fall depending on weather conditions, as the installation was not too complex. Tyra-Lukens commented it was a wonderful idea and she appreciated the efforts of the proponents. Harris commented it was wonderful that they were bringing something new for recreation into Eden Prairie. Thorfinnson asked if they approved this request, whether the land would be locked into this use or if it could be moved. Lambert responded that the course could be moved, but this was the nicest site and the best location for it within Eden Prairie. MOTION: Case moved, seconded by Tyra-Lukens to approve the proposal for a disc golf course to be installed in Staring Lake Park at a cost not to exceed $10,000. Motion carried 5-0. 2. Request Authorization to Prepare Plans and Specifications for 1999 Parks Improvement Projects Lambert reviewed the recommendation made by the Parks, Recreation and Natural Resources Commission regarding the improvements needed to be made to specific parks. With the completion of plans and specifications for these projects, staff will be able to provide a much more accurate cost estimate to the Council prior to requesting authorization to proceed with each project. City staff requests authorization to engage the appropriate consultants to prepare the necessary plans and specifications for these projects to allow bidding for the projects in early 1999. Funds for plans and specifications, as well as actual construction of the projects, will come from cash park fees. Actual award of projects would be subject to completion of an overall City Capital Improvement Plan in the first quarter of 1999. The June 10, 1998, memo detailing a 5-year Capital Improvement Plan is included for background only, not approval at this time. This information will be utilized with all other projected City needs to help arrive at a citywide Capital Improvement Plan during the first quarter of 1999. MOTION: Case moved, seconded by Butcher-Younghans, to approve authorization to prepare plans and specifications for 1999 Park Improvements Projects as listed in the Staff Report dated June 10, 1998. Motion carried 5-0. CITY COUNCIL MUVI ES October 6, 1998 Page 10 D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY XH. OTHER BUSINESS XM. ADJOURNMENT MOTION: Thorfinnson moved, seconded by Tyra-Lukens to adjourn the meeting. Motion carried 5-0. The meeting adjourned at 9:10 p.m.