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City Council - 07/15/1997 - Workshop APPROVED MINUTES CITY COUNCIL/STAFF WORKSHOP MEETING TUESDAY, JULY 15, 1997 6:00 PM, HERITAGE ROOM IV 8080 Mitchell Road COUNCILMEMBERS: Mayor Jean Harris, Sherry Butcher-Younghans, Ronald Case, Ross Thorfinnson, Jr. and Nancy Tyra-Lukens CITY COUNCIL STAFF: Assistant City Manager Chris Enger, Director of Public Works Gene Dietz, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Human Resources & Community Services Natalie Swaggert and Council Recorder Jan Nelson ROLL CALL All members were present. I. CALL MEETING TO ORDER Mayor Harris called the meeting to order at 6:25 p.m. II. UPDATE AND MODIFICATION OF CITY VISION STATEMENT Enger said the purpose of the workshop is to revisit and complete the Vision/Mission Statement. He suggested the Council review the current mission statement that was adopted in 1987 to see if it is still contemporary, and then make the necessary changes to integrate it with the value statements adopted by the Council. After reading the current mission statement, the Council reviewed a draft Vision/Mission Statement prepared by Staff. Councilmembers discussed the draft statement. Tyra-Lukens said the word "unique" is trite. Case said the phrase regarding integration should include people as well as natural beauty and physical development. Butcher-Younghans thought the phrase, "created through the integration of..." was cumbersome, and she would like to indicate that the process is ongoing. Harris said it is important to be able to remember the mission statement. She thought the draft shows what we have been doing for the last 15 years, and it has elements of action and past activity. Enger said the word "integration" is a critical word as a recognition of what we are all about. Thorfinnson wanted to include the word "planned" as well as "created." Harris thought we might want to include more things that contribute to the quality of life. Enger said we may need to create a vision statement that is more for where we want to go that we can use to determine what our community will be like. CITY COUNCIL/STAFF WORKSHOP MEETING July 15, 1997 Page 2 Thorfinnson thought we should get the vision statement out of our five values. He was not sure the draft statement sends a message that we will drive the Strategic Management process forward from here. Tyra-Lukens was not sure the City will ever be "done." She thought we will always be redoing something once it is fully developed. Case suggested each Councilmember write their version of the draft and submit it to Staff for incorporation into a second draft statement. Councilmembers agreed with his suggestion. Enger said they will include a form for the individual revisions in the packets along with the suggestions from tonight's meeting. III. DISCUSSION OF VISION 2001 PROCESS Harris said we need to identify the 2001 focus areas. Enger suggested we have a cross section of the population take a look at the completed Vision Statement and the focus areas when we are done. He suggested we avoid having just special interest groups involved in the groups. Tyra-Lukens noted the participants in the School District planning process developed the focus areas. Swaggert reviewed the focus areas identified including economic development, environmental and open spaces, transportation, health and social services, art and culture and technological access to city services. She said there are cross-cutting issues for residents, businesses, the schools and others. Tyra-Lukens thought we should have people serve on focus groups they would not normally choose. Butcher-Younghans suggested we include members of the faith community, seniors and youth. Tyra-Lukens suggested including the health community, builders/developers, home-office residents, homeowners and renters, landowners, vested interest groups, human services deliverers and the county. Enger said Staff will put together a list based on the Council's suggestions and include that in the packet. He said it might make sense to have an October meeting for the focus group process. The School District did an educational session and then a working session. Harris thought the first session would be a brainstorming session, then, if some areas require more study, we could set up task forces. IV. OTHER BUSINESS V. ADJOURNMENT Mayor Harris adjourned the meeting at 7:25 p.m.