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City Council - 02/15/1994 ACES EDEN PRAIRIE CITY COUNCIL TUESDAY, ]FEBRUARY 15, 1994 7:30 PM CITY CENTER Council Chamber - 8080 Mitchell Road COUNCI ME1VIBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Harris, H. Markin Jessen, and Patricia Pidcock CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant to the City Manager Craig Dawson, Assistant City Attorney Rick Rosow, Finance Director John D. Frane, Director of Community Development Chris Enger, Director of Parks, Recreation & Natural Resources Bob Lambert, Director of Public Works Gene Dietz, and Council Recorder Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL Mayor Tenpas called the meeting to order at 7:35 p.m. Pidcock and Jessen arrived late. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Anderson moved, seconded by Hams, to approve the agenda as submitted. Motion carried unanimously. H. OPEN PODIUM There were no presentations made during this portion of the meeting. M. MINUTES A. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 1, 1994 Regarding Item XI.A.4., Harris said the words "in conjunction with the School Board" should be changed to "and feels that this should be a joint effort between the City, citizens and the School Board." MOTION: Anderson moved, seconded by Harris, to approve the minutes of the February 1, 1994, meeting as submitted and amended. Motion carried unanimously. IV. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. RESOLUTION #94-22, APPROVING FINAL PLAT OF HAWTHORNE OF EDEN PRAIRIE 1ST ADDITION (located at the S.E. Quadrant of West 82nd Street and Dell Road) C. RESOLUTION#94-23 RECEIVING FEASIBILITY STUDY FOR WEST 82ND STREET EVIPROVEMENTS, I.C. 93-5341 City Council Minutes 2 February 15, 1994 D. APPROVAL OF RECONVEYANCE AGREEMENT WITH MWCC (METROPOLITAN WASTE CONTROL COMMISSION) FOR SALE OF A SANITARY SEWER LINE ALONG TH5 TO CITY OF EDEN PRAIRIE E. RESOLUTION#94-24, APPOINTING ELECTION JUDGES FOR THE MARCH 22, 1994 LIQUOR REFERENDUM QUESTION - SPECIAL ELECTION F. RESOLUTION #94-25, AMENDING FEE RESOLUTION PERTAINING TO SYSTEM ACCESS CHARGES G. RESOLUTION#94-26, AUTHORIZING ACQUISITION OF HIGHWAY 212 RIGHT-OF- WAY THROUGH R.A.L.F. PROCESS MOTION: Harris moved, seconded by Anderson, to approve items A. - G. of the Consent Calendar as presented. Motion carried unanimously. V. PUBLIC HEARINGS/MEETINGS VI. PAYMENT OF CLAIMS MOTION: Anderson moved, seconded by Harris, to approve the Payment of Claims as presented. Motion carried on a roll call vote, with Anderson, Harris, and Tenpas voting "aye." Pidcock arrived at 7:40 p.m. VII. ORDINANCES AND RESOLUTIONS VIII.PETITIONS, REQUESTS AND COMMUNICATIONS IX. REPORTS OF ADVISORY BOARDS, COMMISSIONS & COMMITTEES A. SHERPA WORK PLAN - Presentation by Jeanne Massey, Director of South Hennepin Regional Planning Agency Jeanne Massey, Director of the South Hennepin Regional Planning Agency, gave a brief presentation to the Council about the SHeRPA Work Plan for 1994. Councilmembers noted that the Family Services Collaborative objectives in the Work Plan complement the Council's interest services that are responsive to the needs of the youth in the City. Massey said that the Service Provider Survey will show the services available and the Family Services Collaborative can then address issues such as access to services, housing and youth needs. Councilmembers expressed their appreciation to Massey and the SHeRPA representatives for their hard work on this project which will provide a wealth of information. Councilmembers asked if there had been any interface between SHeRPA and CNARC. Massey said the interaction has been minimal thus far, but SHeRPA will start their coordination mode in 1994 now that the research phase is completed. City Council Minutes 3 February 15, 1994 Councilmembers asked about the distribution list for the survey. Massey said that Swaggert was the focal point for distribution of the material for Eden Prairie and that copies of the material were provided to the School District. X. APPOINTMENTS A. BOARD OF APPEALS & ADTUSTMENTS - 3 Positions for three-year terms The following nominations were made to fill the three positions: Corrine Dalquist Lynch, Cliff Dunham and Kathy Nelson. MOTION: Pidcock moved, seconded by Harris, to close the nominations. Motion carried unanimously. MOTION: Pidcock moved, seconded by Harris, to appoint Lynch, Dunham and Nelson to fill the three 3-year terms on the Board of Appeals &Adjustments. Motion carried unanimously. Jessen arrived at 7:55 p.m. B. ARTS COMMISSION- 7 Positions: 2 for one-year terms; 2 for two-year terms, and 3 for three-year terms The following nominations were made to fill the seven positions: Ern Stark, Jan Joseph, Deb Campbell Potter, Beth Beutell, Barbara. Nordby, Dan Rieppel, and Bryan Hanson. MOTION: Harris moved, seconded by Pidcock, to close the nominations. Motion carried unanimously. MOTION: Harris moved, seconded by Pidcock, to appoint Stark and Joseph to one-year terms; Potter and Beutell to two-year terms; and Nordby, Rieppel and Hanson to three three-year terms on the Arts Commission. Motion carried unanimously. C. HERITAGE PRESERVATION COMMISSION - 7 Positions: 2 for one-year terms, 2 for two-year terms, and 3 for three-year terms The following nominations were made to fill the seven positions: Ron Case, Bonnie Peterson, Betty McMahon, Art Weeks, Conrad Skonieczny, Debbie Stark, and Sherry Butcher Younghans. MOTION: Harris moved, seconded by Pidcock, to close the nominations. Motion carried unanimously. MOTION: Pidcock moved, seconded by Hams, to appoint Case and Peterson to one-year terms; McMahon and Weeks to two-year terms; and Skonieczny, Stark, and Butcher Younghans to three-year terms on the Heritage Preservation Commission. Motion carried unanimously. City Council Minutes 4 February 15, 1994 D. FLYING CLOUD AIRPORT ADVISORY COMMISSION - 2 Citizen Representatives for three-year terms The following nominations were made to fill the two positions: Kent Barker and Robert Kilpatrick. MOTION: Pidcock moved, seconded by Harris, to close the nominations. Motion carried unanimously. MOTION: Pidcock moved, seconded by Hams, to appoint Barker and Kilpatrick to three-year terms as Citizen Representatives to the Flying Cloud Airport Advisory Commission. Motion carried unanimously. E. HUMAN RIGHTS & SERVICES COMMISSION- 3 Positions for three-year terms The following nominations were made to fill the three positions: Bette Anderson, Ross Thorfinnson and Lucy Morrissey. MOTION: Pidcock moved, seconded by Harris, to close the nominations. Motion carried unanimously. MOTION: Hams moved, seconded by Pidcock, to appoint Anderson, Thorfmnson, and Morrissey to three-year terms on the Human Rights and Services Commission. Motion carried unanimously. F. HUMAN RIGHTS COM% TTEE - 1 Position to fill an unexpired term to 11/1/94 The following nominations were made to fill the unexpired term: Melissa Beckmann. MOTION: Pidcock moved, seconded by Hams, to close the nominations. Motion carried unanimously. MOTION: Hams moved, seconded by Pidcock, to appoint Beckmann to fill the unexpired term to November 1, 1994, on the Human Rights Committee. Motion carried unanimously. G. HUMAN SERVICES COMMITTEE - 1 Position to fill an expired term to 11/1194 The following nominations were made to fill the expired term: Peg DuBord. MOTION: Pidcock moved, seconded by Harris, to close the nominations. Motion carried unanimously. MOTION: Harris moved, seconded by Pidcock, to appoint DuBord to fill the expired term to November 1, 1994, on the Human Services Committee. Motion carried unanimously. City Council Minutes 5 February 15, 1994 H. PARKS. RECREATION & NATURAL RESOURCES COMMISSION- 2 Positions to fill three-year terms The following nominations were made to fill the positions: Bruce Bowman and Vicki Koenig. MOTION: Harris moved, seconded by Pidcock, to close the nominations. Motion carried unanimously. MOTION: Pidcock moved, seconded by Harris, to appoint Bowman and Koenig to three-year terms on the Parks, Recreation & Natural Resources Commission. Motion carried unanimously. I. PLANNING COMMSION - 2 Positions to fill three-year terms The following nominations were made to fill the positions: Randy Foote, Katherine Kardell and James Mason. MOTION: Pidcock moved, seconded by lessen, to close the nominations. Motion carried unanimously. The results of the written ballot for Planning Commission nominees were: five votes for Kardell, three votes for Foote, and two votes CTenpas and lessen) for Mason. MOTION: Harris moved, seconded by Anderson, to appoint Kardell and Foote to three-year terms on the Planning Commission. Motion carried unanimously. J. WASTE MANAGEMENT COMMISSION - 2 Positions to fill three-year terms The following nominations were made to fill the positions: Linda Eichman and Gordon Warner. MOTION: Pidcock moved, seconded by lessen, to close the nominations. Motion carried unanimously. MOTION: lessen moved, seconded by Harris, to appoint Eichman and Warner to three-year terms on the Waste Management Commission. Motion carried unanimously. K. APPOINTMENT OF MEMBERS TO BOARD OF REVIEW FOR 1994 AND SET BOARD OF REVIEW MEETING FOR THURSDAY, APRIL 21, 1994 AT 7:30 PM The following nominations were made to fill the positions: Phil Olson, John Nielsen, Gary Johnson, Mike Best and Dick Sager. MOTION: Anderson moved, seconded by Pidcock, to close the nominations. Motion carried unanimously. MOTION: Anderson moved, seconded by Pidcock, to appoint Phil Olson, John Nielsen, Gary Johnson, Mike Best and Dick Sager to the Board of Review for 1994. City Council Minutes 6 February 15, 1994 FURTHER, that Thursday, April 21, 1994, at 7:30 p.m., and, if needed, Tuesday, May 10, 1994, at 7:30 p.m., be set as the dates of the Board of Review for 1994. Motion carried unanimously. XI. REPORTS OF OFFICERS A. REPORTS OF COUNCIL MEMBERS lessen said he again received several calls complaining about weekend signs and he thought we should either do something about enforcing the ordinance or change it. The consensus was to schedule a Public Hearing on the subject so that all interested parties could participate in the discussion. B. REPORT OF CITY MANAGER C. REPORT OF DIRECTOR OF PARKS. RECREATION & NATURAL RESOURCES 1. Review Subsidy of Maintenance Costs &Limitations for Athletic Tournaments in Citv Facilities Lambert reviewed staff concerns that the existing policies and demands for tournaments and major events in City parks have exceeded the carrying capacities of the facilities, noting that a survey of other cities shows that we give more and charge less for such events. He said that the Parks Commission recommended approval of the staff recommendations. Councilmembers expressed concern about maintaining a balance between having the parks available for residents' use and allowing teams to use city facilities. Lambert noted that the events do bring people into the community and that the money raised by tournaments is often used to subsidize community youth participation. Jim Baer, representing the Girl's Softball Association, said that the fees proposed will offset some of the money they raise from tournament fees. Councilmembers discussed the possibility of raising fees for adult tournaments only in order to encourage youth activities in the City. MOTION: Anderson moved, seconded by Jessen, to approve the changes per the staff memorandum, with the increase in fees to begin this year. Motion carried unanimously. 2. Proposed 1994 Natural Resource Preservation Bond Referendum The Parks, Recreation and Natural Resources Commission and City staff have recommended that the City Council set a referendum election on May 24, 1994, for authorization to issue bonds up to $1,950,000 for acquisition of environmentally-sensitive land for preservation. Lambert said that they have not been able to get options on one of the four parcels involved: however, staff recommends proceeding with the full amount proposed in order to leave that option open if something can be worked out. City Council Minutes 7 February 15, 1994 Councilmembers questioned whether the timing is right in view of the recent school referendum. Lambert said they have not done additional analysis since the Decision Resources evaluation, but the properties involved are very close to development. Councilmembers stressed that the efforts to publicize and sell the referendum must be very well organized because this is our last chance to obtain these properties. MOTION: Pidcock moved, seconded by Harris, to direct Staff to proceed with preparations for the Referendum on May 24, 1994 Motion carried unanimously. Anderson noted that Maplewood just passed a similar referendum and suggested that staff investigate the process they used so that we can use a similar process. MOTION: Jessen moved, seconded by Anderson, to authorize expenditure of up to $4,000 for expenses in connection with the referendum. Motion carried unanimously. 3. Alternative Financing to Fund Locker Room Expansion at the Eden Prairie Community Center Lambert said that, after investigating alternative methods to fund the locker room expansion, the Parks Commission and City staff recommend that fees at the Community Center be increased, and that this additional revenue be set aside in a capital improvement fund for expansion of the locker room facilities at the Community Center. He said a similar situation exists with the softball teams paying larger fees in order to upgrade the facilities at the parks where the softball fields are located. The consensus was that the biggest complaint about the Community Center has been the locker room facilities. Councilmembers questioned whether we could use a portion of the liquor fund profits to help fund this project in addition to raising fees. MOTION: Jessen moved, seconded by Harris, to direct Staff to proceed with the necessary details to finance the locker room expansion as proposed. Motion carried unanimously. XILOTHER BUSINESS XIII.ADTOURNMENT MOTION TO ADJOURN: Harris moved, seconded by Anderson, to adjourn the meeting. Mayor Tenpas closed the meeting at 8:50 P.M.