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City Council - 04/21/1992 APPROVED MINUTES r EDEN PRAIRIE CITY COUNCIL TUESDAY, APRIL 21, 1992 7:30 PM, CITY HALL COUNCIL CHAMBERS 7600 Executive Drive COUNCILMEMBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Hams,H. Martin Jessen, and Patricia Pidcock CITY COUNCIL STAFF: City Manager Carl J. Jullie, Assistant to the City Manager Craig Dawson, City Attorney Roger Pauly, Finance Director John D. Frane, Director of Planning Chris Enger, Director of Parks, Recreation & Natural Resources Robert Lambert, Director of Public Works Gene Dietz, and Council Recorder Kate Garwood PLEDGE OF ALLEGIANCE ROLL CALL Acting Mayor Anderson called. the meeting to order at 7:30 p.m. Tenpas was absent. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS • Jessen added Item X.A.1., Schedule Special Meeting with Ci1y Manager for Goal Setting 1992. Pidcock added Item X.A.2., Soccer Fields, and Item X.A.3., Ice Arena Legislation. (During the meeting, Items XI.A. and XI.B. were added.) MOTION: Jessen moved, seconded by Pidcock, to approve the Agenda as published and amended. Motion carried unanimously. II. MINUTES A. Council meeting of March 17, 1992 MOTION: Pidcock moved, seconded by Harris, to approve the minutes of the regular Council meeting of March 17, 1992, as submitted. Vote on motion: 3 - 0 - 1 (Jessen abstained) B. Canvassing Board meeting of March 17, 1992 MOTION: Pidcock moved, seconded by Hams, to approve the minutes of the Canvassing Board meeting of March 17, 1992, as submitted. • Vote on motion: 3 - 0 - 1 (Jessen abstained) 1 C. Council meeting of April 7. 1992 MOTION: Pidcock moved, seconded b Hams, to approve the minutes of the regular Council meeting Y PP g g of April 7, 1992, as submitted with the following amendment: Page 11, third line in the motion, amend "acrse" to read "acres." Motion carried unanimously. III.CONSENT CALENDAR A. Clerk's License List B. Proclamation for National Youth Service Day to be held Tuesday, April 28, 1992 C. Establishing Polling Places (Resolution No. 92-83) D. Proclamation for Arbor Day as May 2. 1992 E. Connection to Metropolitan Waste Control Commission Facilities of Sanitary Sewer to Serve Fairfield of Eden Prairie 8th Addition (Resolution No. 92-76) F. Award Contract for 1992 Fire Hydrant Painting, I.C. 52-251 (Resolution No. 92-77) SG. Award Contract for 1992 Maintenance Materials and Water Treatment Chemicals I.C. 52-253 (Resolution No. 92-78) H. Award Contract for 1992 City Street Striping, Le. 52-254 (Resolution No. 92-79) I. Final Plat Approval of Boulder Pointe 3rd Addition (located at the southwest quadrant of Mitchell Road and Twin Lakes Crossing) (Resolution No. 92-80) J. Award Contract for Rowland Road, I.C. 52-067 (Resolution No. 92-81) K. Agreement for Columbine Road Right-of-Way Acquisition from Wal-Mart L. Approval of Supplement No. 3 to Agreement #64918 with MnDOT for Design of TH 5 between CSAH 4 and CSAH 17, I.C. 52-135 (Resolution No. 92-82) M. Approval of Consultant Fees for Miller Park (Renumbered as Item X.B.3.) N. Approval of Agreement with Cluts. O'Brien, Strother Architects for CPT Building remodeling. site modifications, special construction, and interior design (See discussion below) MOTION: Pidcock moved, seconded by Jessen, to approve Items A - L and Item N on the Consent • Calendar, renumbering Item III.M. as Item X.B.3. 2 Councilmembers raised questions regarding Item N, the contract for CPT building remodeling, site • modifications, special construction, and interior design. Brian Cluts, President of Cluts, O'Brien, Strother, responded to questions from Councilmembers regarding hourly charges, higher estimated costs, the basis for fees, timing for proposed future improvements, and estimated cost for the total program. Jessen said the Council should understand the work program in order to understand the fees proposed in the contract. He suggested a thorough discussion of the work program should occur at the Council work session on April 27th. Based on concerns about delays to the project, Councilmembers concurred that an hourly contract would be in order at this time. Approval of the contract for the entire work program would be considered at the May 5th meeting pending discussion by-the Council.of the entire work program on April 27th. VOTE ON CONSENT CALENDAR AS AMENDED: 4 - 0 - 0 IV.PUBLIC HEARINGS/MEETINGS A. Amendments for Tax Increment Financing - 1992 Amendment of Development Program for Development District No. 1 and 1992 Amendment of Tax Increment Financing Plans for Tax Increment Districts Nos. 1, 2. 3. 4. 5. 6. and 7 (Resolution No. 92-52) MOTION: Harris moved, seconded by Jessen, to continue this Public Hearing to May 19, 1992. Motion carried unanimously. B. Order Improvements and Preparation of Plans and Specifications for Braxton Drive, I.C. 52-189 (Resolution No..92-56) Continued.from April 7, 1992 This item was continued from the April 7th meeting. Dietz reported that the landowners involved were in the process of.negotiating a joint project which would affect the plans and specifications for Braxton Drive. The negotiations should be completed in time for the May 5th meeting. MOTION: Jessen moved, seconded by Harris, to continue this hearing to the May 5th meeting. Motion carried unanimously. V. PAYMENT OF CLAIMS MOTION: Pidcock moved, seconded by Harris, to approve the payment of claims. Motion carried with Anderson, Harris, Jessen, and Pidcock voting "Aye." VI. ORDINANCES AND RESOLUTIONS There were none. 3 VII. PETITIONS. REQUESTS AND COMMUNICATIONS • There were none. VIII. REPORTS OF ADVISORY BOARDS. COMMISSIONS & COMMWTEES A. Human Rights & Services Commission - Rental Housing Code The Human Rights & Services Commission had completed work on the Rental Housing Code as directed by Council at previous meetings. It was proposed that three information meetings be conducted during May to gain public comment from landlords and tenants. Bill-Jackson, Chair of the Human Rights &Services Commission, reported that the Commission had determined the most efficient way to publicize would be notice in the local newspapers and mailing of notices to be posted in public locations in various apartment complexes in City. MOTION: Jessen moved, seconded by Harris, to approve the public notification plan for the Rental Housing Code proposed by the Human Rights &Services Commission. Motion carried unanimously. IX.APPOINTMENTS A. Human Rights & Services Commission - Appointment of 1 member to fill an unexpired term through February 28, 1994 (Continued from April 7, 1992) • A two-year vacancy existed on this Commission due to the resignation of Dick Daniels.y y g e s. MOTION: .Hams moved,_seconded_by,Jessen, to appoint Ross Thorfinnson to the unexpired two-year term on.the Human Rights & Services Commission. Motion carried unanimously. B. Parks, Recreation & Natural Resources Commission - Appointment of 1 member to fill an unexpired term through February 28, 1993 (Continued from April 7, 1992) A one-year vacancy existed on this Commission due to the resignation of Paul Karpinko. MOTION: Pidcock moved, seconded by Harris, to appoint Claire Hilgeman to the unexpired one-year term on the Parks, Recreation & Natural Resources Commission. Motion carried unanimously. X.REPORTS OF OFFICERS A. Reports of Councilmembers 1. Goals of City Manager - 1992 Jessen said an executive session should be scheduled for review of this issue within one month. • Councilmembers concurred. Council directed Staff to coordinate schedules for Councilmembers and the City Manager. 4 2. Access to Soccer Fields Pidcock reported there had been a resolution to the matter of Gino Gori's request for access to the soccer fields. 3. Legislation Regarding Equal Ice Time for Girls and Boys Pidcock reported that the Minnesota Legislature had passed a bill requiring school districts to provide equal ice time for boys and girls. She said cities were not included; however, it raised a question about the affect-of the law on the City of Eden Prairie as a public agency. Staff was asked to research the issue and report findings to the_Council. B. Report of City_Manager . . 1. Guidelines for Appointing Board/Commission members (Continued from April 7, 1992) MOTION: Jessen moved, seconded by Pidcock, to continue this item to the May 19th meeting. Motion carried unanimously. 2. Set Place and Time for April 27 Council/Staff Workshop 7ullie reported_that the Council/Staff workshop scheduled for April 27th would be held at the University of St. Thomas facility in Chaska, starting at 5 p.m., with Council's approval. MOTION: Jessen moved seconded b Pidcock to approve scheduling of the Council/Staff workshop Y � PP g P as recommended by Staff. Motion carried unanimously. 3. Approval.of Consultant Fees for Miller Park (formerly Item III.M.) Jessen questioned the method used for selecting the consultant for this work. Councilmembers discussed the.differences between a "bid method and an "RFP" method for obtaining professional services and the situations in which each method might apply. Jessen said the Miller Park contract appeared to be a mix of the two methods, making the selection process questionable. Anderson expressed concern about delays in this project based on representations made to the public throughout the park bond referendum process. He said he would be uncomfortable with any decision which would delay the park development. Jessen said he was sympathetic to the issue of timing; however, he was equally concerned about public scrutiny as to the fairness of the selection process. Harris noted that Staff had made a recommendation based on Council goals of minimizing costs and awarding work to Eden Prairie firms. After further discussion, Council directed Staff to interview the three low bidders for the contract and report the results at the May 5th meeting. 5 MOTION: Jessen moved, seconded by Harris, to continue this item to the May 5th meeting. Motion carried unanimously. C. Report of Director of Planning 1. Summary of Transportation Demand Management Strategy Plan I-494 Corridor Commission (Continued from.April 7,1992) MOTION: Pidcock moved,seconded by Jessen, to continue this item to the May 5th meeting. Motion Carried unanimously.. XLOTHER BUSINESS A. Wetlands Information Packets Scott Wallace, 12465 Sunnybrook Road, presented each of the Councilmembers with an informational packet on the new wetland regulations passed by the Minnesota Legislature. Councilmembers thanked Mr. Wallace for his consideration on their behalf. B. Open Forum for the Public at Council Meetings Councilmembers discussed the idea of holding an open forum before or after regular meetings in order to accommodate the public. Councilmembers agreed to discuss the issue in greater detail at the Council/Staff Workshop on April 27th. XH. ADJOURNMENT MOTION TO ADJOURN was made by Jessen, seconded by Pidcock. Acting Mayor Anderson adjourned the meeting at 8:55 p.m. 6