City Council - 05/07/1991 • EDEN PRAIRIE CITY COUNCIL
APPROVED MINUTES
TIME: 7:30 PM Tuesday, May 7, 1991
LOCATION: City Hall Council Chambers,
7600 Executive Drive
COUNCILMEMBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Harris,
H. Martin Jessen and Patricia Pidcock
CITY COUNCIL STAFF: City Manager, Carl J. Jullie, Assistant to the City
Manager Craig Dawson, City Attorney Roger Pauly,
Finance Director John D. Frane, Director of Planning
Chris Enger, Director of Parks, Recreation & Natural
Resources Robert Lambert, Director of Public Works
Gene Dietz, and Recording Secretary Roberta Wick
PLEDGE OF ALLEGIANCE
ROLL CALL All Councilmembers present.
PROCLAMATION FOR SENIOR AWARENESS WEEK (Resolution No. 91-119)
Mayor Tenpas read the Proclamation of Senior Awareness Week, May 13-20,
• 1991. A copy of the proclamation was accepted by a group of senior citizens
on behalf of all senior citizens of the City.
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION
Pidcock moved, seconded by Anderson, to approve the agenda.
Jullie requested the addition of Item VII.B Request from TriCor
Investments (Resolution No. 87-91) Jullie also requested the addition of
Item IX. A., Appointment of Council Representative to the Eden Prairie
Foundation Board.
Harris requested the addition of three items under X.A.,Reports of
Councilmembers: (1) Graffiti Bridge; (2) Solid Waste; (3) Board of
Review. Pidcock requested the addition of two items: (4) Disability
Awareness Week Acknowledgements; (5) High-Voltage Wires. Jessen
requested the addition of one item: (6) Report of Council Subcommittee
on MCA. Tenpas requested the addition of one item (7) Correspondence
from United States Marine Corps.
Under X.B. Report of the City Manager, Jullie requested the addition of
two items: (1) Proposal from Setter, Leach & Lindstrom regarding a
possible Parks/Public Works maintenance facility; (2) Proposal for Quality
Management Program.
• Motion to approve the agenda as amended approved 5-0.
Eden Prairie 2 May 7, 1991
City Council Minutes approved •
II. MINUTES
A. Special City Council Meeting held Tuesday, April 9, 1991
MOTION
Pidcock moved, seconded by Anderson to approve the minutes of the
Special City Council Meeting held Tuesday, April 9, 1991.
Motion approved 5-0.
B. City Council Meeting held Tuesday, April 16, 1991
Pidcock moved, seconded by Anderson, to approve the minutes of the
City Council Meeting held Tuesday, April 16, 1991.
Pidcock noted the following corrections: On Page 6 of the minutes,
Item C, the motion should read that the item was continued to the
May 7, 1991 meeting. On Page 9 of the minutes, Item X.A.1, third
sentence should read: " However, because of a prior commitment she
was not ....... On Page 10 of the minutes under Item X.B.1., the first
sentence of the motion should read "lessen moved to authorize the •
expenditure of additional money to obtain the necessary video
equipment." On Page 12 of the minutes, the first sentence of the
second paragraph should read: "Lambert said he did not believe that
the City could afford...".
Motion to approve the minutes as amended approved 5-0.
III. CONSENT CALENDAR
A. FAIRFIELD 1991 AMENDMENT by Centrex Real Estate Corporation. 2nd
Reading of Ordinance No. 10-91-PUD-4-91, Zoning District Amendment
within the R1-9.5 Zoning District on 23 acres; Approval of Developer's
Agreement; Adoption of Resolution No. 91-106, Authorizing Summary of
Ordinance No. 10-91-PUD-4-91 and Ordering Publication; 23 acres into
61 single family lots and road right-of-way to be known as Fairfield
1991 Amendment. Location: North of Stanley Trail, north of
Candlewood Parkway (Ordinance No. 10-91-PUD-4-91, Zoning District
Amendment; Resolution No. 91-106, Authorizing Summary)
B. Final Plat Approval of Bell Oaks Estate, located south of Riverview
Road in the south 1/2 of Section 36 (previously known as Timber
Bluff) Resolution No. 91-108
C. Final Plat Approval of Fairfield of Eden Prairie 4th Addition, located
west of Eden Prairie Road and south of future extension of Scenic
Heights Road Resolution No. 91-109 •
Eden Prairie 3 May 7, 1991
• City Council Minutes _ approved
D. Approve Agreement with Hennepin County for permanent easement
through Rail Line at Valley View Road
E. Approve Agreement with Soo Line Railroad Company for storm sewer
crossing
F. ROGER'S BODY SHOP - Authorizing One-Year Extension of the Term of
the Developer's Agreement for Roger's Body Shop (Second Extension)
G. Release of Special Assessment Agreement with Kingston Ridge LTD
Partnership for the construction of Staring Lake Parkway
H. Revoke trunk utility assessments to George Schoers property in
Section 22
I. Approve conveyance of Outlet C. Red Rock Shores to Harry Rogers
J. Clerk's License List
MOTION
Anderson moved, seconded by Jessen, to approve the Consent
• Calendar. Motion approved 5-0.
IV. PUBLIC HEARINGS
V. PAYMENT OF CLAIMS
MOTION
Harris moved, seconded by Pidcock, to approve payment of claims.
Payment of claims approved with Harris, Pidcock, Jessen, and Anderson
all voting "AYE".
VI. ORDINANCES AND RESOLUTIONS
VII. PETITIONS. REQUESTS & COMMUNICATIONS
A. Request from G. E. Capital Leasing for Goose Population Control
Jullie explained the concern of G.E. Capital Leasing over the goose
population on its parcel at the northwest end of Anderson Lakes. He
reviewed the history of removing geese in the area which had been
coordinated by Dr. James Cooper from the University of Minnesota.
G.E. Capital Leasing had requested the City's approval for an on-
going maintenance program to keep the goose population under
• control. The Parks, Recreation and Natural Resources Commission
had discussed this item at its May 6, 1991 meeting and continued
Eden Prairie 4 May 7, 1991
City Council Minutes approved •
review of the matter to a future meeting. Any recommendations
would await further analysis by staff.
Anderson said he would like to find a permanent way of dealing with
the goose population throughout the City. Tenpas agreed. Pidcock
said that Chanhassen had a plan for controlling geese and said she
would favor the City having such a plan. Jessen was also in favor
of finding a permanent City-wide plan to control the geese.
MOTION
Pidcock moved, seconded by Harris, that a permanent plan for
controlling Eden Prairie's goose population be developed by the City
before mid-June.
Anderson said he would like to see a recommendation from the Parks,
Recreation and Natural Resources Commission for goose control for
the entire City, which would include the property of G. E. Capital
Leasing.
Lambert said that the Parks, Recreation and Natural Resources
Commission had recommended on a 6-0 vote that the staff develop a
plan for permanent control of the goose population in the City. •
Motion approved 5-0.
MOTION
Jessen moved to approve the request of G. E. Capital leasing for the
removal of 6-8 pair of geese from its property this year only.
Seconded by Pidcock. Motion approved 5-0.
B. Request from TriCor Investments (Resolution No. 91-87)
Jullie said that TriCor Investments was the partnership which
developed the Welsh Companies' office building. In 1983 the City had
authorized issuance of Industrial Revenue Bonds to provide tax-
exempt financing for the project. Because this approval had come
prior to the policy adopted in 1986 which imposed the 1/8% fee on
such transactions, the project had been exempt from the fee. TriCor
was now negotiating a reduction in the interest rate it was paying,
and TriCor's financial documents require it to come back through
the City process. Because of Council action the 1/8% fee would
apply to this transaction. However, because this was simply a
change in interest rate, TriCor believed it was unwarranted for the
City to impose the fee and was requesting a waiver. The fee would
amount to approximately $2,000 a year.
•
Eden Prairie 5 May 7, 1991
• City Council Minutes approved
Harris said she did not believe it was appropriate to make an
exception to the policy in this case. Anderson said he would not be
in favor of changing the policy at this time.
MOTION
Jessen moved to approve Resolution No. 91-87 to deny the request to
waive the 1/8% fee, and to consider the matter of charging the fee
during budget considerations for 1992. Seconded by Harris. Motion
approved 4-1 with Tenpas voting Nay.
VIII. REPORTS OF ADVISORY BOARDS COMMISSIONS & COMMITTEES
A. I-494 Corridor Commission - Request for Council Endorsement of I-
494 Corridor Commission's TDM Beliefs and Goals (Resolution No. 91-
107)
Jullie said this was a request from the I-494 Corridor Commission
requesting adoption of Resolution No. 91-107 regarding its Travel
Demand Management (TDM) beliefs and goals.
• MOTION
Anderson moved to adopt Resolution No. 91-107. Seconded by Harris.
Motion approved 5-0.
IX. APPOINTMENTS
A. Appointment of Council Representative to the Eden Prairie
Foundation.
Jullie said that the. Eden Prairie Foundation required one of the
eleven members on its Board of Directors to be a City Council
representative. Councilmember Harris had represented the City for
one term. Since members typically served two three-year terms, the
Foundation had requested Council to make a reappointment.
MOTION
Jessen moved, seconded by Anderson, that Harris be reappointed to
represent the Council on the Eden Prairie Foundation Board of
Directors. Motion approved 5-0.
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Eden Prairie 6 May 7, 1991
City Council Minutes approved •
X. REPORTS OF OFFICERS
A. Reports of Councilmembers
1. Graffiti Bridge
Harris suggested that the City, together with the Parks,
Recreation and Natural Resources Department and the Eden Prairie
Public School District consider something as a replacement for
function of the Graffiti Bridge abutments. She also suggested
selling pieces of the bridge as souvenirs. Pidcock and Jessen
said they believed it was an excellent idea. Anderson said he
would like to see a replacement for the bridge. Dietz suggested
consulting with the Police Department before it was decided to
designate a another place for graffiti. He said his hope was that
graffiti would not be allowed anywhere in the City after Graffiti
Bridge was removed.
2. Solid Waste
Harris suggested directing staff and the Waste Management
Commission to investigate what could be done to increase the •
number of people participating in recycling in the City. Dawson
said the participation rate figures were rather misleading and not
necessarily an accurate measurement of how much recycling was
going on. The best measurement was to look at how much was
being taken out of the overall waste stream. He said multi-family
recycling should help bring the number of participants up.
Tenpas suggested referring the matter to the Waste Management
Commission for response.
3. Board of Review
Harris said she believed consideration should be given to a better
way of achieving the goal of this type of review. She stated that
several years ago she had suggested that a group of individuals
with expertise in this area be empaneled, along with a group of
residents to evaluate this process. She said she would like to
request the staff to present several options for Council
consideration. She said that she believed expertise in financing,
real estate, and construction would be helpful. Tenpas said he
believed that Council should be represented because it was the
responsibility of Councilmembers to make decisions on taxation
matters. He said he would also like to see if there was a better
method that could be used. Anderson and Pidcock agreed.
Anderson suggested finding out what other cities were doing and
said he believed having an independent appraiser involved would
work very well. Jessen said he would like to explore other. •
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• City Council Minutes approved
options, but agreed with Tenpas that the Council was elected to
make such decisions.
4. Disability Awareness Week Acknowledgements
Pidcock said she was disappointed that there was no mention in
the City's official newspaper of the proclamation made at the last
Council meeting for Disability Awareness Week.
5. Electro-Magnetic Fields from High Voltage Wires
Pidcock asked if there was any more recent information on this
topic than that contained in the report from 1988. Jessen said
there was not. Pidcock suggested having a policy in place for
the next time the City was requested to allow placement of high-
voltage wires.
6. Development Plans
Jessen reported on a meeting held May 1, 1991 with owners of
undeveloped property in the Major Center Area. Councilmembers
Jessen and Anderson were present as well as Carl Jullie and
several staff members. The majority of the property owners were
also represented. He said it was clear that if the variances for
the proposed development on the Bermel property were approved,
development on the Teman property would follow shortly. One of
the property owners was interested in putting together a
partnership with other property owners for development in the
Major Center Area, and the results of this effort would be known
approximately 10 days. If a partnership was not formed, the
Council would soon be reviewing the proposal for commercial
development on the Bermel property. Anderson said he was
encouraged by the meeting. He said he believed the City should
consider initiating the development plans for the Major Center
Area.
Tenpas said he believed the City should be pro-active in
development of the Major Center area.
Pidcock said she favored encouraging development, but at the
same time, being careful not to lower any standards while being
pro-active in this regard.
Lambert asked if Council wished to send the letter proposed
several weeks ago to owners of property in the Purgatory Creek
Recreation Area. Jessen suggested holding the letter until the
end of the week of May 13. Council concurred.
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Eden Prairie 8 May 7, 1991
City Council Minutes .approved •
7. Letter from U. S. Marine Corps
Tenpas called Council attention to a letter he had received from
the United States Marine Corps which was soliciting community
action projects and stating it would be able work on several types
of construction and land-clearing projects. Tenpas requested staff
to keep the letter on file for any future needs the City may have.
B. Report of City Manager
1. Proposal from Setter, Leach and Lindstrom Architectural Firm
Jullie said the item related to a parcel of land which included a
building on the Eaton Corporation property, a 7.6 acre parcel with
a 66,000 square-foot building. Since the parcel was now for sale,
staff had investigated the potential of using the building for a
Parks/Public Works maintenance site since the present facility will
be lost to construction of the Highway 5-212/Mitchell Road
interchange. He said staff had decided it had some potential as
well as some problems. Staff recommended contracting with the
Setter, Leach and Lindstrom architectural firm for its
recommendation on the feasibility of using the building. The cost
of the study would not exceed $3,000. •
MOTION
Jessen moved, seconded by Harris, to authorize the expenditure of
$3,000 for a report on the building from Setter, Leach and
Lindstrom. Motion approved 5-0.
2. Proposed Quality Management Program
Jullie reviewed the plans to initiate a training program to promote
a sense of quality in customer service among City staff. He said
the strategy at this point would be to incorporate the ideas of
strategic planning, quality management, and customer service into
one package. The proposal would utilize the expertise of
consultants in the overall approach. The program development
would be undertaken in four stages: (1) Acquire an
understanding of the City as a service business. This phase
would consist of strategic planning involving the Council and
department heads. (2) Organization Assessment, which would
consist of interviews with department heads and several staff from
each department to get a sense of what quality management
opportunities existed. (3) Development of a quality improvement
structure based on the findings of the organization assessment.
Goals and new programs would be identified and the formation of
quality teams would begin. (4) Plan Implementation, which would •
include skill-building workshops and management training for City
Eden Prairie 9 May 7, 1991
• City Council Minutes approved
employees, utilizing resources from the private sector as
appropriate.
He said $24,000 had been allocated in the 1991 budget for training
aimed at the customer service area and the implementation of the
proposal would not exceed that amount.
The consensus of the Council was to support and endorse the
program as presented by the City Manager.
C. Report of Finance Director
1. Recommendations regarding Liquor Operations
Frane introduced Carol Olson and Jan McTavish from CJ Olson
Marketing Service, the consultants on the recommendation for a
location of a municipal liquor operation.
Olson and McTavish reviewed their findings through the use of
maps and charts. The report recommended the purchase of a site
for additional liquor operation in the Prairieview Center area while
keeping the existing stores in the present locations at Prairie
• Village Mall and Preserve Center.
Jullie said staff was requesting authorization to employ a real
estate agent to negotiate for a site in the Prairieview Center area,
and if this were not possible, to search for a site in the Major
Center Area. He also said the lease at the Preserve Center Store
would expire on June 1, 1991 and a new three-year lease had been
offered with an optional two-year extension. The first two years
would be at the present rate with an $0.18 per square foot per
year increase in subsequent years. The Prairie Village Mall lease
would expire in September, 1992.
Jessen said he was concerned about buying a site at the present
time because he believed planned construction in the area would
hurt business. He said he was not sure that a purchase of a site
was the best decision.
Anderson said he was also concerned about how much the
construction would affect shopping at the Rainbow Foods store.
Pidcock said she was concerned about the effect the new Cub
Store would have on Rainbow Foods and traffic in that area. She
suggested that putting the store near Lunds would be a better
choice. She also said she was concerned that the cost of land
would be higher in several years.
Eden Prairie 10 May 7, 1991
City Council Minutes .approved •
Tenpas said he would prefer a lease arrangement until it was
determined if the City could remain competitive and make a profit
with the liquor operation. He would recommend leasing space in
the Prairieview Center area. Anderson agreed.
Harris said she would favor a more cautious approach and would
favor leasing space in the Prairieview Center area.
After further discussion it was the consensus of the Council to
continue this item until the next meeting and reques mo
information from staff as to leasing costs and anticipated traffic
patterns.
MOTION
Jessen moved, seconded by Anderson, to continue this item to the
May 21, 1991 meeting. Motion approved 5-0.
2. 1st Quarter Budget Report
Frane presented the 1st Quarter Budget Report and briefly
covered the highlights. He introduced new Senior Accountant
Sara Ruth, the staff member who compiled the report. The
consensus of the Council was to continue this item for review and
discussion at the Council meeting of May 21, 1991.
D. Report of Director of Public Works
1. Award Contract for 1991 Bituminous Seal Coating, I.C. 52-228
Dietz Recommended that the Award Contract for 1991 Bituminous
Seal Coating be awarded to Allied Blacktop Company.
MOTION
Harris moved, seconded by Pidcock, to award the contract for 1991
Bituminous Seal Coating, I.C. 52-228 to Allied Blacktop Company.
Motion approved 5-0.
XI. OTHER BUSINESS
Tenpas reported that Douglas Bryant from the Hennepin Parks Board
had expressed to him that he was pleased with the response from
Council at the last meeting to the presentation made by Hennepin Parks,
and Bryant said he would follow up with Council on suggestions made at
that meeting and on any new developments.
Eden Prairie 11 May 7, 1991
• City Council Minutes approved
XII. ADJOURNMENT
MOTION
Pidcock moved, seconded by Jessen, to adjourn at 10:35 PM. Motion
approved 5-0.
•
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