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City Council - 02/19/1991 EDEN PRAIRIE CITY COUNCIL APPROVED MINUTES TIME: 7:30 PM Tuesday, February 19, 1991 LOCATION: City Hall Council Chambers, 7600 Executive Drive COUNCILMEMBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Harris, H. Martin Jessen, and Patricia Pidcock CITY COUNCIL STAFF: City Manager, Carl J. Jullie, Assistant to the City Manager Craig Dawson, City Attorney Roger Pauly, Finance Director John D. Frane, Director of Planning Chris Enger, Director of Parks, Recreation & Natural Resources Robert Lambert, Director of Public Works -"=�,-=Gene--�3�zs and Recording Secretary Roberta Wick PLEDGE-OF--ALLEGIANCE ROLL CALL Present: Douglas Tenpas, Richard Anderson, H. Martin - - Jessen, Patricia Pidcock. Absent: Jean Harris. I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS • Jessen moved, seconded by Anderson, to approve the agenda. Jullie said that because it had been anticipated that only three councilmembers would be present, the proponents involved in Items A, B, and D under IV. Public Hearings had been advised that these items would be continued. He recommended the following: Item IV.A., Welter's Purgatory Acres 6th Addition, be continued to March 5; Item IV.B, Cub Foods, be continued to March 19; and Item IV.D, Outside Storage and Display, be continued to March 5, 1991. Jullie also said because Councilmember Anderson was not expected to be present, the Metropolitan Airports Commission had been advised that Item VIII.A. Presentation of Revised Flying Cloud Airport Noise Abatement Plan, would be continued to March 5, 1991. Tenpas said that Item IX. Appointments, A-H, would be continued until the February 26, 1991 special meeting of the Council. Pidcock requested the addition of one item under X.A. Councilmembers Reports: (1) Criteria for Selection of Commission Members. MOTION Motion to approve the agenda as amended carried 4-0. • City Council Minutes 2 February 19, 1991 • II. MINUTES A. City Council Meeting held Tuesday, February 5 1991 MOTION Pidcock moved, seconded by Anderson, to approve the Minutes of the City Council Meeting held Tuesday, February 5, 1991. Jessen noted the following corrections: On Page 2 of the minutes, third paragraph under IV. Public Hearings, the first line should read "Dietz summarized the new plan for the new road....": On Page 5 of the minutes, second paragraph from the bottom, line two, the sentence should read "Enger also said that 1.2 acres on the site was an outlot which was being zoned for commercial ....": On Page 6 of the minutes, third paragraph, sixth line should read "manager for the proponent, said the purpose for the letter was that ....... On Page 9, under the first motion, the sentence should read "Pidcock moved to close the public hearing and accept the recommendation of the Planning Commission not to approve....". On Page 10, second paragraph from the bottom, The third line should read "requested an opportunity for the Council to take more .....". • Minutes approved as amended 4-0. III. CONSENT CALENDAR A. Clerk's License List B. Resolution Relating to Local Government Information System LOGIS : Approving An Amendment to the Joint and Cooperative Agreement _ (Resolution No. 91-12) C. Approve Settlement of Special Assessment Appeal for PID 14-116-22- 43, 0010, Levy No. 1164A. Franlo Road Street & Utility Improvements, I.C. 52-132 D. Final Plat Approval of R.G. Read Addition located at the N.E. Quadrant of Martin Drive and Corporate Way. ) Resolution No. 91-43 E. Receive Feasibility Study for Staring Lane Street & Utility Improvements, I.C. 52-203 (Resolution No. 91-38) F. Request for Revision to Park Use Ordinance regarding Household Garbage being Dumped in Park Receptacles G. Request from Camp Edenwood regarding Community Center Fees H. Agreement with Hennepin County for Recycling Assistance Funds • City Council Minutes 3 February 19, 1991 • MOTION Pidcock moved, seconded by Anderson, to approve the Consent Calendar. Motion approved 4-0. IV. PUBLIC HEARINGS A. WELTER'S PURGATORY ACRES 6TH ADDITION. Request of Peter Andrea Company for Zoning District Change from Rural to 111-13.5 on 10.95 acres into 7 single-family lots, 1 outlot and road right-of-way to be known as Welter's Purgatory Acres 6th Addition. Location: North of Welter's Way and south of Sunnybrook Road. (Ordinance No. 7-91 - Rezoning No. 91-42) MOTION Jessen moved, seconded by Pidcock, to continue this item to March 5, 1991. Motion approved 4-0. B. CUB FOODS. Request of Super Valu Stores, Inc. for Zoning District Change from R1-22 and PUB to C-Reg-Ser on 9.81 acres with variances to be reviewed by the Board of Appeals; Site Plan Review • on 9.81 acres; Preliminary Plat of 11.57 acres into 1 lot, 1 outlot and road right-of-way for construction of a 73,000 square-foot building to be known as Cub Foods. (Ordinance No. 6-91 - Rezoning; Resolution No. 91-39 - Preliminary Plat) MOTION Jessen moved, seconded by Pidcock, to continue this item to March _ 19, 1991. Motion approved 4-0. C. Vacation 91-03 Leona Addition and Leona 2nd Addition Drainage and Utility Easements (Resolution No. 91-44) Jullie said notice for this public hearing was sent to the affected property owners and published in the February 7, 1991 issue of the, Eden Prairie News. He explained that these were easements no longer needed by the City and therefore no longer serving a public interest. There were no comments from the audience. MOTION Pidcock moved to close the public hearing and adopt Resolution No. 91-44. Seconded by Anderson. Motion approved 4-0. • City Council Minutes 4 February 19, 1991 • D. OUTSIDE STORAGE AND DISPLAY by City of Eden Prairie. Request for amendment to City Code Chapter 11, Section 11.03, Subdivision 3.J.1 and 2., and by adding a new 4., to clarify regulations pertaining to outside storage and display in Industrial and Commercial Districts. (Ordinance No. 3-91) MOTION Jessen moved, seconded by Pidcock, that this item be continued to March 5, 1991. Motion approved 4-0. V. PAYMENT OF CLAIMS MOTION Pidcock moved, seconded by Anderson, to approve payment of claims. Payment of claims approved with Jessen, Pidcock, Anderson and Tenpas all voting "AYE". VI. ORDINANCES AND RESOLUTIONS • VII. PETITIONS, REQUESTS & COMMUNICATIONS A. Presentation of Revised Flying Cloud Airport Noise Abatement Plan (Continued from February 5, 1991) B. Petition for Hikeway/Bikeway Trail Along CSAH #1 from Spoon Ridge to Bennett-Place Jullie said the residents of the Spoon Ridge neighborhood had petitioned for a trail. The request had been evaluated with the criteria the City had for ranking the priorities on construction of trails, and a determination had been made that this request would be ranked Number Two for all the trails identified within the City. The Parks, Recreation and Natural Resources Commission had recommended that the proposal be included in the 1992 budget process. No money had been appropriated for the trail in the 1991 budget. Estimated _ cost was between $20,000 and $47,000 depending on right-of-way acquisition needs and impact on the golf course property. He recommended that the Council consider this request for the 1992 budget. Pidcock and Jessen said they believed a trail was necessary in this location. • City Council Minutes 5 February 19, 1991 • Ted Grindal, 9517 Bennett Place, said that because of the many homes built in the adjacent area creating additional traffic in the area, he believed the trail was necessary for the safety of the residents living in this neighborhood. It also would provide better access to the parks. MOTION Jessen moved to direct staff to investigate plans and land acquisition in this area and to include the cost of the construction of the trail in the- proposed 1992 budget. Seconded by Anderson. Motion approved 4-0. VIII. REPORTS OF ADVISORY BOARDS, COMMISSIONS, & COMMITTEES A. Public Discussion of Recommendation of City Hall Site Selection Subcommittee Jullie said that the report from the subcommittee presented at the February 5, 1991 Council meeting recommended that the Purgatory Creek Park site be considered. As part of that recommendation the City Manager was authorized to receive consultant services for site • planning and soil testing in order to determine what, if any, additional acreage would be needed on the site. He said soil conditions were an important concern for the location of the building as well as to determine the fair market value of additional property which would be purchased. Jullie said he had received a proposal from Welsh Construction, who would be working with Braun Engineering, a soils expert. Welsh Construction would do extensive research on what the additional costs might be if the City were to _ locate_ on the site. It would also recommend site alternatives and weigh these alternatives against additional land acquisition. Jullie recommended that this information be pursued at a cost not to exceed $6,000. Tenpas said the study was recommended to determine the economics for the City on how much land it should acquire. He said this information was critical to the final recommendation for a site for City Hall. He said Welsh had done previous studies on the site, and therefore the information was available from them without the need for separate tests. MOTION Jessen moved, seconded by Pidcock, to approve the recommendation of the City Hall Site Selection Subcommittee to contract with Welsh Construction for the purchase of the analysis of the soil conditions on the recommended City Hall site at a cost not to exceed $6,000. • Motion approved 4-0. City Council Minutes 6 February 19, 1991 • Ray Dudycha, 6602 Shady Oak Road, said he believed that a better location could be chosen for City Hall as the property under consideration was swamp land. He was concerned that piling for a building built on this site would be $20.00 per foot. He believed this was not a good location for the new City Hall. MOTION Jessen moved that this item be continued to the March 19, 1991 meeting for further consideration when the information from Welsh Construction would be available. Seconded by Pidcock. Motion approved 4-0. B. Report of Parks. Recreation & Natural Resources Commission - Community Garden Club Jullie introduced Bud Baker, chair of the Parks, Recreation and Natural Resources Commission, who addressed the Council on plans for a Community Garden Club and a City beautification program. Baker said it had been decided to form a volunteer Garden Club to accomplish beautification projects in an orderly manner with City approval. He said the first organizational meeting was planned for April 9, 1991 at the Outdoor Center. Publicity would be given about • the meeting. Other similar organizations would be contacted for their cooperation and participation in this effort. He said he would like the club to include people of all ages. Fund raisers had been discussed and it was envisioned as a self-sustaining endeavor, but perhaps the City would be asked for some funds the first year. Anderson suggested that prizes during the Fourth of July celebration be considered for the beautification projects. The Council expressed approval for the plan and commended the committee for its work to date. IX. APPOINTMENTS A. Board of Appeals & Adjustments (3 three-year terms commencing March 1, 1991) B. Building Code Board of Appeals (2 three-year terms commencing March 1, 1991) C. Flying Cloud Airport Advisory Commission (2 three-year terms) D. Historical & Cultural Commission (4 Positions: 1 unexpired two-year term, and 3 three-year terms commencing March 1, 1991) E. Human Rights & Services Commission (3 three-year terms commencing 41 March 1, 1991) • City Council Minutes 7 February 19, 1991 F. Parks, Recreation & Natural Resources Commission (3 Positions: 1 one-year unexpired term, and 2 three-year terms commencing March 1, 1991) G. Planning Commission (2 three-year terms commencing March 1, 1991) H. Waste Management Commission (3 Positions: 1 two-year unexpired term, and 2 three-year terms) X. REPORTS OF OFFICERS A. Reports of Councilmembers 1. Criteria for Selection of Commission Members Pidcock suggested forming a committee consisting of candidates for various commissions within the City who would review and make suggestions for criteria which the Council could use in selecting future candidates for commissions. Jessen said he believed this would be a good topic for Council discussion in a work session for consideration next year. Tenpas said his main concern would be that there be balance on the • committees; for example people who had lived in the City many years and people who were relatively new to the area. B. Report of City Manager C. Report of Director of Parks. Recreation & Natural Resources 1. Recommend Student Non-Voting Members on the Parks, Recreation & Natural Resources Commission Lambert recommended that students be considered on this Commission again but as non-voting members. Previous experience had shown that when students were voting members, many did not attend meetings which had resulted in the lack of a quorum many times. By being non-voting members on the Commission, the students would contribute and gain experience by serving on a Commission without the negative impact of not having a quorum present, particularly in the summer months. He suggested high school sophomores or juniors be chosen for one-year terms running from March to March. Anderson said he was in favor of the recommendation. However, he would like to see recommendations from several teachers and a principal. He suggested the students should also be given community service credit for their work on the Commission. • City Council Minutes 8 February 19, 1991 • Pidcock asked who would be eligible. Lambert said any Eden Prairie resident who was a student. Each school would be contacted for recommendations. A letter would be submitted and an interview process done just as was done for other commissions within the City. Pidcock suggested advertising the positions in the City newsletter. Jessen suggested students could serve on other commissions as well in order to give students perspective and build awareness and interest in City government. Tenpas agreed and suggested a Council member work with the student to give him or her background on City government. Lambert asked if_ it would be necessary to change the ordinance so that non-voting members could serve on the various commissions. Pauly said it was not necessary to change a law and that the change could be done by an informal resolution. Anderson suggested that there be an evaluation of the program after one or two years. Jessen said he saw three elements to the success of the program: (1) Find students who had an interest in serving; (2) Give them proper guidance and leadership; (3) Make certain the schools give them some recognition for their service. • MOTION Anderson moved, seconded by Pidcock, that staff recommend a procedure and criteria for implementing student participation on the various Commissions within the City. Motion approved 4-0. 2. Review of Desi n for Amphitheater Storage Building Lambert reviewed plans for the Amphitheater Storage Building at Staring Lake Park. He said the original thought had been to build a garage-type building 200-300 feet from the amphitheater to provide storage for equipment needed for the stage and the area. He said the staff landscape architect had presented a plan for the storage building on the stage and he showed the Council a model of the plan. He said it would probably cost somewhat more than the budgeted $17,000, but would provide many benefits such as better appearance of the stage as well as a storage area that was closer to where the equipment was needed. The loss of view of the lake would be fairly minimal with the plan as presented. The building would be about 900 square feet. Lambert requested approval of the concept from the Council before proceeding with further plans. He said the plan was to begin construction in mid- August, with completion approximately October 1, 1991. • T • City Council Minutes 9 February 19, 1991 Anderson said he found it difficult to budget more money for a this project when there was not enough money in the budget for a trail system in 1991. Tenpas and Pidcock agreed that they liked the concept but were concerned about the extra money involved. Pidcock suggested that the Hennepin Technical College be contacted to see if it could donate some of the services. Jessen suggested that it was possible that some civic organizations would become involved in the project. MOTION Jessen moved, seconded by Pidcock, prepare a cost estimate on building the storage facility as presented. Motion approved 4-0. 3. Recommendation to Hire an Adaptive Recreation Specialist Lambert reviewed the recommendation for hiring an Adaptive Recreation Program Specialist. He said that the staff person assigned to this project had not been able to serve in this capacity because of illness. Therefore, he recommended hiring a specialist to work three-quarter time with adaptive recreation programming and one-quarter time with other staff. $18,000 in new funding would be required with the remainder of the money • coming from funds budgeted for seasonal staff. He said this position was a Level 6 which would be $27,000 a year plus benefits. Lambert said that in 1989 there were 66 participants of all ages in the program from Eden Prairie. The City had been in a cooperative program with Bloomington, Edina, and Richfield, and up until this year, Edina and Eden Prairie had shared a staff _ person for this position who was hired by Richfield. To extend the program to 1991 would cost $41,500 to get 50% of a person for this position. For $37,000 the City could hire a full-time person. Lambert said he believed more people would be involved in the program if the City had a full-time person in the position. Some of the programs would still be shared with Bloomington, Edina, and Richfield. Tenpas said he believed that the City had an obligation to provide recreational services for people with special needs, even though the cost per capita was higher than other recreational services. Because of the situation with the present staff person, he said he would favor staff's recommendation to hire an Adaptive Recreation Specialist. Anderson asked if the program was mandated. Lambert said the law stated that equal access and services be provided to all people in the community. He believed this was the only way to • provide these services for people with special needs. Anderson said he was concerned that there was no duplication with what City Council Minutes 10 February 19, 1991 • the public schools were providing. Lambert assured him that the City's programs would not duplicate the school programs. Jessen said he would favor hiring a certified person for this position and believed that cost for the cooperative program with Bloomington, Edina, and Richfield was excessively high. MOTION Anderson moved, seconded by Jessen, to hire the adaptive Recreation Specialist. Anderson said he would like to investigate the possibility of cooperating with the Eden Prairie public school district on some of the programs for people with special needs to be sure there was no duplication of effort. Jessen requested a report from staff that would state how many persons had used these services in the past and how many would use the services after the Recreation Specialist had been in place for a period of time. Motion approved 4-0. XI. OTHER BUSINESS • XII. ADJOURNMENT MOTION Amderson moved, seconded by Pidcock, to adjourn and 9:45 PM. Motion approved 4-0. r