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City Council - 03/08/2000 - Workshop APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL WORKSHOP/FORUM WEDNESDAY,MARCH 8,2000 5:30-6:55 PM, CITY CENTER HERITAGE ROOM H CITY COUNCIL: Mayor Jean Harris, Councilmembers Sherry Butcher,Ronald Case,Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, City Attorney Ric Rosow and Administrative Assistant Lorene McPherson I. CALL MEETING TO ORDER—MAYOR JEAN HARRIS Mayor Harris called the meeting to order at 5:50 p.m. H. APPROVAL OF AGENDA III. REVIEW APPOINTMENTS TO BOARDS AND COMMISSIONS City Attorney Ric Rosow reviewed changes to the Ordinance amending City Code Chapter 2,Relating to Boards and Commissions, and the Resolution declaring the Art& Culture Citizen Advisory Commission and the Environmental Education Citizen Advisory Commission inactive. Rosow reviewed the following items with the Council: • Inactive Commissions—Commissions with too few applicants can be declared inactive by Resolution. This year the Environmental Education Citizen Advisory Commission and Art and Culture Citizen Advisory Commission are being declared inactive. Responsibilities of inactive Commissions may be assigned to an active Commission. Members with expertise in areas of inactive Commissions shall be made members of the Community Program Board. There is no language in the Resolution regarding limits on length of time a Commission can be inactive. • Voting on Commissions with even number of members—Boards and Commissions with even number of members will follow procedures set forth in Roberts Rules of Order. These rules allow the Chair the discretion to abstain from voting in the case of a tie vote,but does not take away their voting privileges altogether. • Inclusion of Taskforces—Taskforces will consist of five or more members and will set their own meeting times and dates. CITY COUNCIL WORKSHOP MINUTES March 8,2000 Page 2 • Residency requirements for the Flying Cloud Airport Advisory Commission—The Resolution was changed to allow one Airport Business Representative to live outside of the City of Eden Prairie. City Manager Chris Enger explained the rationale for the term expirations that were developed and proposed by the City Manager's Office and the Management Services area. In general,three-year terms were suggested for appointees with continuing Boards and Commissions experience and for appointees requesting to serve on a different Board or Commission. Enger also noted that one commission member, Cliff Dunham,would have to be appointed unanimously by the City Council since he had already served two full terms on Board of Adjustment and Appeals. Enger stated that two candidates had declined offers of appointment to Boards other than those for which they had applied. James Deanovic declined appointment to the Board of ,Appeals and Adjustments and Mel Wimmer declined appointment to the Human Rights and Diversity Citizen Advisory Commission. Councilmember Sherry Butcher asked if those who declined their appointments would be sent letters. Enger said they would receive letters. The Council reviewed the proposed candidate slates for the Boards and Commissions. The slates had been developed to reflect Council discussion following the February 22, 2000,Board and Commission interviews. The Council approved the slates,with minor exceptions as noted below. Park and Recreation Citizen Advisory Commission— appointee David Larson's term was changed from three years to one year. Board of Appeals and Adjustments—Bill Ford's term was changed from two years to three years, and Cliff Dunham's term was changed from three years to two years. IV. DEVELOP CANDIDATE SLATE FOR BOARDS AND COMMISSIONS CHAIRS AND VICE CHAIRS The Council reviewed appointment forms for each Board and Commission, including suggestions for Chair and Vice Chair appointments. The list of Chair and Vice Chair candidates included applicants who had indicated willingness to serve as a leader and applicants the Council or Staff had identified as individuals with strong leadership skills. As a result of the discussion, it was agreed that the following individuals would be offered Chair and Vice Chair appointments. The City Manager agreed to phone these people before the March 21 Council Meeting to confirm they are willing to serve as leaders. • Community Planning Board: Frantz Corneille—Chair,Ray Stoelting—Vice Chair • Board of Appeals and Adjustments: Bill Ford—Chair, Cliff Dunham—Vice Chair CITY COUNCIL WORKSHOP MINUTES March 8, 2000 Page 3 • Heritage Preservation Commission: Jan Mosman—Chair,Lori Peterson-Benike— Vice Chair • Park and Recreation Citizen Advisory Commission: Kim Teaver—Chair,Don Jacobson—Vice Chair • Human Rights and Diversity Citizen Advisory Commission: Harry Moran—Chair, Philip Young—Vice Chair • Community Program Board—Muna Yasiri—Chair,Mary Cofer—Vice Chair VH. OTHER BUSINESS The council discussed March 28, 2000, as a tentative date for the Boards and Commissions Orientation. VHI. COUNCIL FORUM VII. ADJOURNMENT Mayor Harris adjourned the meeting at 6:45 p.m.