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City Council - 01/04/2000 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,JANUARY 4,2000 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Council members Sherry Butcher,Ronald Case,Ross Thorfinnson, Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger, Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim Clark, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, Management Services Director Natalie Swaggert, City Attorney Roger Pauly and Council Recorder Peggy Rasmussen PROCLAMATION FOR THE MARTIN LUTHER KING,JR. HOLIDAY Mayor Harris read the proclamation that proclaims January 2000 as a month to celebrate diversity and asks all residents to establish, communicate and encourage community standards that respect diversity; to promote acceptance and respect for individuals in an atmosphere of caring for others; and to join the City of Eden Prairie in recognizing and celebrating Dr. Martin Luther King, Jr.'s dream. THE EDEN PRAIRIE MANIFESTO Mayor Harris read the manifesto, adopted by the City Council on May 18, 1993, and reaffirmed on January 4, 2000. It states that the City Council members accept special roles and responsibilities in fostering diversity in the community, and are dedicated to upholding the rights of every individual in the community to freedom, dignity and security, regardless of religious affiliation, race, ethnic heritage, gender, age, sexual orientation, physical or mental ability, or economic status. I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Harris called the meeting to order at 7:00 p.m. H. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Mayor Harris added Item XIII.A. City Council Workshop Topics. Thorfinnson added Item XII.A.2 Report on I-494 Corridor Commission. MOTION: Thorfinnson moved, seconded by Butcher, to approve the agenda as published and amended. Motion carried 5-0. CITY COUNCIL MINUTES January 4,2000 ,Page 2 IV. MINUTES A. CITY COUNCIL WORKSHOP HELD TUESDAY,DECEMBER 21, 1999 Butcher made a correction on page 5. The second paragraph should read, `Butcher said in the coming years there are likely to be fewer children in the school district than projected, which will have an impact on the number of children involved in hockey." MOTION: Tyra-Lukens moved, seconded by Butcher, to approve the minutes of the City Council Workshop held Tuesday, December 21, 1999, as published and amended. Motion carried 4-0,with Thorfmnson abstaining. B. CITY COUNCIL MEETING HELD TUESDAY,DECEMBER 21, 1999 MOTION: Case moved, seconded by Thorfinnson, to approve the minutes of the City Council Meeting held Tuesday, December 21, 1999, as published. Motion carried 5-0. V. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. RESOLUTION NO. 2000-01 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS C. RESOLUTION NO.2000-02 DESIGNATING DEPOSITORIES D. RESOLUTION NO. 2000-03 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS E. RESOLUTION NO. 2000-04 AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE,FUNDS F. RESOLUTION NO. 2000-05 AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE, G. RESOLUTION NO. 2000-06 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. RESOLUTION NO. 2000-07 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY I. RESOLUTION NO. 2000-08 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2000 CITY COUNCIL MINUTES January 4, 2000 Page 3 J. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES K. APPOINTMENT OF MAYOR JEAN HARRIS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE NATIONAL LEAGUE OF CITIES L. APPOINTMENT OF MAYOR JEAN HARRIS TO THE MUNICIPAL LEGISLATIVE COMMISSION M. APPROVAL OF 2000 TOWING SERVICES AGREEMENT N. APPROVAL OF LETTER OF UNDERSTANDING WITH KMC TO PROVIDE ADDITIONAL FIBER OPTIC CABLE MOTION: Tyra-Lukens moved, seconded by Case, to approve Items A-N on the Consent Calendar. Motion carried 5-0. VI. PUBLIC HEARINGS/MEETINGS VII. PAYMENT OF CLAIMS MOTION: Thorfinnson moved, seconded by Case, to approve Payment of Claims as submitted. Motion was approved on a roll call vote, with Butcher, Case, Thorfinnson,Tyra-Lukens and Harris voting"aye." VIH. ORDINANCES AND RESOLUTIONS IX. PETITIONS,REQUESTS AND COMMUNICATIONS X. REPORTS OF ADVISORY BOARDS & COMMISSIONS XI. APPOINTMENTS A. RESOLUTION NO. 2000-09 DESIGNATING THE OFFICIAL CITY NEWSPAPER MOTION: Case moved, seconded by Butcher, to adopt Resolution No. 2000-09 designating the Eden Prairie News as the Official City Newspaper. Motion carried 5-0. B. RESOLUTION NO. 2000-10 DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE; CITY COUNCIL IN 2000 AND APPOINTING ACTING MAYOR CITY COUNCIL MINUTES January 4,2000 Page 4 MOTION: ' Tyra-Lukens moved, seconded by Case, to adopt Resolution No 2000-10 designating the official meeting dates, time and place for the City of Eden Prairie Council in 2000. Motion carried 5-0. MOTION: Butcher moved, seconded by Case, to appoint Councilmember Tyra- Lukens as Acting Mayor. Motion carried 5-0. C. RESOLUTION NO. 2000-11 DESIGNATING COUNCILMEMBER CASE AS THE DIRECTOR AND MAYOR HARRIS AS ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY FOR 2000 MOTION: Thorfinnson moved, seconded by Butcher, to adopt Resolution No. 2000-11 designating Councilmember Case as the Director and Mayor Harris as Alternate Director to the Suburban Rate Authority for 2000. Motion carried 5-0. D. APPOINTMENT OF COUNCILMEMBER THORFINNSON TO THE SOUTHWEST CORRIDOR COALITION E. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE COMMUNITY RESOURCE CENTER ADVISORY COUNCIL F. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS AND COUNCILMEMBER THORFINNSON AS ALTERNATE TO THE SUBURBAN TRANSIT ASSOCIATION G. APPOINTMENT OF COUNCILMEMBER CASE TO THE SOUTHWEST CABLE TV COMMISSION H. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE EDEN PRAIRIE FOUNDATION I. APPOINTMENT OF COUNCILMEMBER THORFINNSON TO THE I-494 CORRIDOR COMMISSION J. APPOINTMENT OF COUNCILMEMBER BUTCHER TO THE SOUTH HENNEPIN REGIONAL PLANNING AGENCY ADVISORY COUNCIL K. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY EMERGENCY MEDICAL SERVICES COUNCIL L. APPOINTMENT OF COUNCILMEMBER TYRA-LUKENS TO THE HENNEPIN COUNTY COMMUNITY HEALTH SERVICES ADVISORY COUNCIL M. APPOINTMENT OF COUNCILMEMBER THORFINNSON AS THE EDEN PRAIRIE REPRESENTATIVE TO THE SOUTHWEST METRO TRANSIT COMMISSION CITY COUNCIL MINUTES January 4,2000 Page 5 MOTION: Thorfinnson moved, seconded by Case, to confirm the appointments as selected by Mayor Harris under Agenda Items XI.D.-M. Motion carried 5-0. XIL REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Mayor Jean Harris - Appointment of two Councilmembers to perform the Annual Review of the City Manager Mayor Harris said she would like to appoint Councilmembers Tyra- Lukens and Thorfinnson to perform the annual review of the City Manager in 2000. MOTION: Case moved, seconded by Butcher, to appoint Councilmembers Thorfinnson and Tyra-Lukens to perform the Annual Review of the City Manager. Motion carried 5-0. 2. Councilmember Thorfinnson—Report on I-494 Corridor Commission Thorfinnson said the I-494 Corridor Commission held a legislative meeting January 4 with the fourteen State Representatives and Senators from the seven cities in the Metro Area. They discussed the needs of the seven cities and what the commission expects from the representatives and Senators to provide funding for the I-494 corridor during the next legislative session. Mayor Harris the Council would appreciate having periodic updates during the legislative session. Thorfinnson said he would let the Council know what is happening. B. REPORT OF CITY MANAGER C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. Report from Eden Prairie Firefighter Relief Association - Changes to the Bylaws Kurt Schendel, President of the Eden Prairie Firefighter Relief Association, asked for approval of the changes made to the Bylaws of the Association. Major reasons for the changes are to streamline the language to conform to State Statutes and to make the language easier for members of the Fire Department to understand; also to extend the maximum years of service from 30 years to 32 years, thus rewarding an individual for a commitment from age 18 to age 50, when the firefighters are eligible to CITY COUNCIL MINUTES January 4,2000 Page 6 receive a benefit upon retiring from active duty. The Bylaws have been reviewed and approved by the law firm Lang, Pauly, Gregerson&Rosow, as well as the membership of the Eden Prairie Fire Department. MOTION: Thorfinnson moved, seconded by Butcher, to approve the Eden Prairie Firefighter Relief Association Bylaws as amended. Motion carried 5-0. Kurt Schendel said the City contributes a great deal to the Fire Department as well as the Relief Association and he thanked the City for its support. The Relief Association has recently hired Dain-Rauscher to manage investment of the Association's funds. E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY 3UH. OTHER BUSINESS A. CITY COUNCIL WORKSHOPS TOPICS Mayor Harris led a discussion on Council Workshop topics for the first part of 2000. The following were suggested: Staff report to the Council on the status of 1999 projects that were completed as part of the Strategic Plan, and review of the goals for 2000. Review process for appointment of members and chairs to Boards and Commissions. A report on the Capital Improvement Program will be given in March. Enger said Council had talked about having a joint Workshop with the Community Planning Board to discuss issues of importance to the Council. This should be done in the first quarter of the year. Enger reported there would be a second orientation session for the Planning Board on Monday, January 10, from 5:30-7:00 p.m. Liaisons and resource people will make presentations regarding development and planning. This will be a meeting to which the City Council is invited. Council decided those who are able to attend would be there to listen and not to have a dialog with the Planning Board. A joint meeting of the Council and the Planning Board would not take place until after CITY COUNCIL MINUTES January 4,2000 Page 7 the appointment of members is made. Pauly said this meeting should be published as a public meeting. Mayor Harris asked for a Workshop on how to use electronic brainstorming as a tool. Enger said, as part of strategic planning and electronic brainstorming, using in-house technology, and to further the use of the process of the community forum, he has contacted Doug Griffin & Associates, who submitted a proposal to hold a town meeting with up to 100 local participants. The participants would meet in groups of 25 for two hours. Enger suggested this be done in February. Enger recommended a Workshop on economic development in the Golden Triangle area. Thorfinnson asked to add a discussion of transportation, traffic mitigation, and grant money that is being applied for. Improvements to Highway 101 —at least one Workshop during 2000. In addition, the City of Chanhassen has requested a joint meeting to discuss this subject. The final step in process of reorganization of City Staff and changes in the physical surroundings at City Center to support the reorganization. How to build Council effectiveness (probably a 3-hour session). A Workshop on the status of affordable housing and Tax Increment Financing. Case requested two Workshops on technology. He and Enger will work on a presentation. Case also requested a review of long term objectives at the Market Center area. Tyra-Lukens requested a Workshop to discuss the City's regulations on building exteriors. She would like to bring in a person who can explain a "point system" being used in Arizona for exterior architecture, which allows for a more objective review of a building's exterior design. Mayor Harris asked to discuss the immigrant community, review the SheRPA report on immigration, and review the City's services in light of these rapid changes in demographics. Case said one of the best resources to discuss the changes in demographics is the school board. He would like to see a meeting arranged with the school board to discuss common issues of concern. Butcher asked for a Workshop to review the City's role and fiscal commitment to social services in the community. Mayor Harris said Councilmembers had talked about putting together a "think tank." This would involve inviting individuals from universities to address the CITY COUNCIL MINUTES January 4,2000 Page 8 City Council on local, state and national trends, to provide them with information that will help the Council to make the best decisions. She asked Staff to pick topics and determine who the best presenters would be. She would like this to be done on a quarterly basis. B. COUNCIL FORUM INVITATION Mayor Harris said Council Forum will be held the first and third Tuesdays of the month from 6:30-6:55 p.m. in Heritage Room H. This will be scheduled time following City Council workshops and immediately preceding regular City Council meetings. If you wish to visit with the City Council and Service Area Directors at this time, it is important that you notify the City Manager's office by noon of the meeting date with your request. XIV. ADJOURNMENT Pauly reported the City has received a proposal for City participation in a settlement involving litigation. He asked that the Council go into closed session after the Council meeting to discuss this. MOTION: Thorfinmon moved, seconded by Case, to adjourn the meeting and go into Closed Session. Mayor Harris adjourned the meeting at 7:52 p.m.