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City Council - 01/16/2024 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JANUARY 16, 2024 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Amy Markle, Community Development Director Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. Councilmember PG Narayanan was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. MARTIN LUTHER KING, JR. DAY PROCLAMATION Case read the proclamation in full declaring 2024 as a year to celebrate human rights and diversity and recognizing Martin Luther King, Jr. Day. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Toomey moved, seconded by Freiberg, to approve the agenda as published. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JANUARY 2, 2024 B. CITY COUNCIL MEETING HELD TUESDAY, JANUARY 2, 2024 MOTION: Nelson moved, seconded by Freiberg to approve the minutes of the Council workshop held Tuesday, January 2, 2024, and the City Council meeting held Tuesday, January 2, 2024, as published. Motion carried 4-0. CITY COUNCIL MINUTES January 16, 2024 Page 2 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LIST B. CREW CARWASH APPROVE SECOND READING OF ORDINANCE NO. 01-2024-PUD-01-2024 FOR PUD DISTRICT REVIEW WITH WAIVERS ON 1.35 ACRES, ADOPT RESOLUTION NO. 2024-015 APPROVING SITE PLAN REVIEW ON 1.35 ACRES, APPROVE DEVELOPMENT AGREEMENT C. APPROVE CONTRACT FOR GOODS AND SERVICES WITH METRO FURNITURE SOLUTIONS BY HENRICKSEN TO UPGRADE TRAINING AND EMERGENCY OPERATIONS CENTER D. APPROVE PURCHASE AGREEMENT WITH MACQUEEN EMERGENCY FOR FIRE APPARATUS THROUGH HOUSTON-GALVESTON AREA COUNCIL (HGAC) BUY PURCHASING CONSORTIUM E. APPROVE AGREEMENT WITH HENNEPIN COUNTY HUMAN SERVICES AND PUBLIC HEALTH DEPARTMENT FOR FULL TIME SOCIAL WORKER AT EDEN PRAIRIE POLICE DEPARTMENT F. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HANSEN THORP PELLINEN OLSON, INC. FOR VIKING DRIVE TRAIL CONSTRUCTION ADMINISTRATION G. ACCEPT QUOTES AND APPROVE AGREEMENT WITH DIVERSIFIED CONSTRUCTION FOR ANIMAL JUNCTION BATHROOM PROJECT H. APPROVE AGREEMENT WITH MAGNEY CONSTRUCTION, INC. FOR WELL 5 CONSTRUCTION PROJECT I. RECEIVE 2023 PAY EQUITY REPORT AND APPROVE SUBMITTAL OF REPORT TO STATE J. DECLARE OBSOLETE COMPUTER EQUIPMENT AS SURPLUS AND AUTHORIZE DISPOSAL MOTION: Freiberg moved, seconded by Nelson, to approve Items A-J on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS / MEETINGS A. ALDEVRON by BWBR. First reading of Ordinance for PUD District Review with Waivers on 23 acres, Resolution No. 2024-016 for PUD Concept Review on 23 CITY COUNCIL MINUTES January 16, 2024 Page 3 Acres. Getschow explained the applicant is requesting approval to construct an addition onto the existing building at 7075 Flying Cloud Drive. The 23-acre property is located east of Flying Cloud Drive and south of W. 70th Street near the Golden Triangle Light Rail Station. There is a 345,503 square foot 2-story building currently on the site. The proposed project includes the construction of a 95,953 square foot 2-story addition onto the northwest side of the existing building and remodeling the existing building. The proposed uses include office, manufacturing, warehouse, and mechanical spaces. The new addition is proposed to have a modern industrial look. The existing building will be refaced to complement the addition; thereby, creating visual continuity and a unified appearance. Lance Monilaws, Director of Investor Project Management for Aldevron, provided a background on Aldevron and the benefits the business would provide to Eden Prairie, Minnesota. Jackie Peck, Architect and Project Manager for BWBR, showed an overview of the existing site along with a site plan with the proposed additions and landscape plans. She showed renderings of the proposed exterior from various elevations. Ms. Peck noted there are a couple of waivers requested by the applicant. Per City Code, 748 parking stalls are required. There are 669 parking stalls provided, and the applicant is requesting an allowance of a 79-spot deficit. The 669 stalls will accommodate the 420 employees and 15 visitors on the site. Ms. Peck explained the maximum height for the I-2 Zoning District is 40 feet. There is a request to allow the west façade to be a height of 42 feet. Ms. Peck stated City Code allows no more than 30 percent impervious surface area. However, the existing condition is 64.2 percent impervious area, and the proposed condition reduces impervious area to 64.1 percent. Ms. Peck added in the I-2 Zoning District, there is a requirement that a minimum of 75 percent of each façade shall be Class I Material. However, the north, south, and west facades have less than the minimum. Nelson asked if there is an option to expand parking in the future if needed. Ms. Peck stated the development agreement includes language regarding the expansion of parking. Case asked if the expansion of parking would be on land or require building something. Ms. Peck stated there would be space on existing land to add parking stalls. Nelson asked if flowers will be added around the entire building or just the new parts of the building. Ms. Peck stated they are meeting the City’s requirements of CITY COUNCIL MINUTES January 16, 2024 Page 4 planting. Nelson encouraged the applicant to consider adding flowers to the side of the building near the light rail as it would be viewed often. Nelson asked if solar components have been considered. Ms. Peck stated the addition will be solar-ready. There were no comments from the audience. MOTION: Toomey moved, seconded by Freiberg, to close the public hearing, and to adopt Resolution No. 2024-016 for a Planned Unit Development Concept Plan on 23 acres; and approve the first reading of an Ordinance for a Planned Unit Development District Review with waivers on 23 acres; and direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. Nelson stated it seems to be a good business and will add more jobs for the City. Case pointed out Eden Prairie is becoming a medical and technological hub. VOTE ON THE MOTION: Motion carried 4-0. B. DELL ROAD STREET AND UTILITY IMPROVEMENTS Resolution No. 2024-017 ordering improvements and preparation of plans and specifications for Dell Road street and utility improvements. Getschow explained the City Council authorized a feasibility study for street and utility improvements for Dell Road on March 15, 2022. The Feasibility Report was received by the City Council on November 14, 2022. Neighborhood meetings have been held to discuss the project overview, the feasibility report and answer property owner questions. The primary concerns have been the need for the project; street layout and grades; property impacts; assessments; traffic; and city utilities. Staff was able to discuss many of the general concerns during the meetings. City Engineer Carter Schulze summarized the background of the project and the completed timeline. He showed some images of the improvement and assessment area. The feasibility report was completed in November 2023 and provided more detailed information on street and trail, storm drainage, sanitary water and sewer, and cost. Mr. Schulze showed a cross-section image of Dell Road and images of potential retaining walls. He then showed a map of existing utilities and storm drainage along with proposed plans. He showed a table with estimated project costs. The total cost is just over $8 million, and around $1.2 million would be assessed for the street and trail improvements. Mr. Schulze also showed the preliminary assessment roll and an assessment map. CITY COUNCIL MINUTES January 16, 2024 Page 5 Mr. Schulze stated construction is anticipated to start in spring 2025 with substantial completion in fall of 2025. Final completion would be summer 2026. As for assessments, the final assessment hearing would be fall 2026 and assessments would appear on the tax statements in spring 2027. Nelson asked if all of the gravel road will be replaced. Mr. Schulze confirmed there would not be any more gravel roads. Toomey asked when the assessments would show up. Mr. Getschow reiterated the assessments would appear on the tax statements in spring 2027. Toomey asked if residents will be assessed for any culvert work. Mr. Schulze stated there were five parcels associated with the culvert that agreed to pay for it. Case asked if it is reasonable for residents to carry 14 percent of the project costs. Mr. Schulze stated it is extremely reasonable. Case pointed out some community members enjoy driving on the gravel roads and taking in the view. However, they have to consider environmental impacts of the roads and slopes. Nelson asked if those with private sewers would have to connect. Mr. Schulze stated the infrastructure is available for connection, but it is not a requirement. Husam Kamsheh, 9997 Dell Road, agreed the dirt road is beautiful, but it is dangerous. As it stands, the public school’s busses cannot make it to their home due to the roads. He asked if the new roads would impact the bus routes. Case stated he would also be interested in the answer. Mr. Kamsheh also asked if the roads would be plowed and managed. Mr. Schulze stated Dell Road would be cared for by the City, but Turnbull is still private. Mr. Kamsheh asked if the assessment payments would be spread out over time or a one-time payment. Getschow stated there are multiple payment options, and it is up to the property owners to choose their payment option. Denise Beusen, 9397 Libby Lane, stated she would love to use Dell Road to access Shakopee. She asked if the sightlines will actually be better with the improvements and what the speed limits will be. Mr. Schulze agreed there are bad sightlines due to the curves and trees. The City has to meet State standards which will improve sightlines. The roads will be built to accommodate a 30 miles per hour speed limit. MOTION: Nelson moved, seconded by Toomey, to close the public hearing, and to adopt Resolution No. 2024-017 ordering improvements and preparation of CITY COUNCIL MINUTES January 16, 2024 Page 6 plans and specifications for Dell Road street and utility improvements. VOTE ON THE MOTION: Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Toomey moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Nelson, Toomey and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Nelson moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 7:59 p.m. CITY COUNCIL MINUTES January 16, 2024 Page 7 Respectfully submitted, _____________________________ Sara Aschenbeck, Administrative Support Specialist