City Council - 10/17/2023
APPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, OCTOBER 17, 2023 7:00 PM, CITY CENTER
CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg,
PG Narayanan, Kathy Nelson, and Lisa Toomey
CITY STAFF City Manager Rick Getschow, Public Works
Director Robert Ellis, Parks and Recreation Director
Jay Lotthammer, Community Development Director
Julie Klima, Police Chief Matt Sackett, Fire Chief
Scott Gerber, and City Attorney Maggie Neuville
I. CALL THE MEETING TO ORDER
Mayor Case called the meeting to order at 7:00 PM. Council Member PG Narayanan was
absent.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
A. ACCEPT DONATION FROM FAMILY OF GORDON WILLIAMS FOR
SENIOR CENTER GARDEN AREA (Resolution No. 2023-98)
Lotthammer explained Gordon Williams, a long-time resident and Senior Center
participant, was active at the Senior Center for many years. The donation from
Mr. Williams’ family will go towards the continued maintenance of the Senior
Center garden area. The garden area has become the backdrop of the annual
Senior Center Garden Party.
MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. 2023-
98 accepting the donation of $500 from the family of Gordon Williams towards
the maintenance of the Senior Center garden area. Motion carried 4-0.
B. ACCEPT DONATION FROM EDEN PRAIRIE CRIME PREVENTION
FUND, CARDINAL GLASS INDUSTRIES, AND FLAGSTONE SENIOR
LIVING FOR HARVEST TO HALLOWEEN EVENT (Resolution No. 2023-
99)
Lotthammer explained there are three separate donations intended to support the
Harvest to Halloween event. Harvest to Halloween is an annual fall city event that
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offers art projects, inflatables, kids’ games, face painting, horse-drawn carriage
rides, historic house tours, pumpkin decorating and treat stations. The donation
includes $750 from the Eden Prairie Crime Prevention Fund, $500 from Cardinal
Glass Industries, and $150 from Flagstone Senior Living.
MOTION: Toomey moved, seconded by Nelson, to adopt Resolution No. 2023-
99 accepting the donation of $750 from the Eden Prairie Crime Prevention Fund,
$500 from Cardinal Glass Industries, and $150 from Flagstone Senior Living for
the Harvest to Halloween event. Motion carried 4-0.
Case noted the impact of donations on stretching tax dollars.
V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
MOTION: Freiberg moved, seconded by Toomey, to approve the agenda as published.
Motion carried 4-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 3 , 2023
B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 3, 2023
MOTION: Nelson moved, seconded by Toomey, to approve the minutes of the
Council workshop held Tuesday, October 3, 2023, and the City Council meeting
held Tuesday, October 3, 2023, as published. Motion carried 4-0.
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. CLERK’S LIST
B. THREE OAKS ESTATES (2023-05) APPROVE SECOND READING OF
ORDINANCE NO. 16-2023 FOR ZONING DISTRICT CHANGE FROM
RURAL TO R1-9.5 AND PARKS AND OPEN SPACE ON 5.06 ACRES AND
APPROVE DEVELOPMENT AGREEMENT
C. ADOPT RESOLUTION NO. 2023-100 AUTHORIZING STAFF TO SUBMIT
A GRANT REQUEST TO THE HENNEPIN COUNTY YOUTH SPORTS
GRANT PROGRAM FOR 2024 ROUND LAKE PARK HARDCOURT
REHABILITATION PROJECT
D. APPROVE STANDARD AGREEMENT FOR CONTRACT SERVICES
WITH EXCEL LAWN AND LANDSCAPE FOR SNOW AND ICE
MANAGEMENT SERVICES
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E. APPROVE CONTRACTED SERVICES AGREEMENT WITH RAINBOW
TREECARE FOR EMERALD ASH BORER TREATMENTS
F. APPROVE CONTRACTED SERVICES AGREEMENT WITH VALLEY
RICH FOR UTILITY INSTALLATION AT THE OUTDOOR CENTER
G. AWARD CONTRACT FOR GOODS AND SERVICES FOR TRAFFIC
SIGNAL EQUIPMENT TO TRAFFIC CONTROL CORPORATION
H. APPROVE PURCHASE OF TILT DECK TRAILER FROM LANO
EQUIPMENT
MOTION: Toomey moved, seconded by Nelson, to approve Items A-H on the
Consent Calendar. Motion carried 4-0.
IX. ORDINANCES AND RESOLUTIONS
A. KINSLEY TOWNHOMES (2023-08) by Pulte Homes. Second Reading of
Ordinance for Planned Unit Development with Waivers and a Zoning District
Change from Rural to RM-6.5 on 6.13 acres, Resolution for Site Plan Approval,
Resolution for Conditional Approval of the Development Agreement. (Ordinance
No. 17-2023-PUD-5-2023 for PUD District Review and Zoning District Change
from Rural to RM-6.5, Resolution No. 2023-101 for Site Plan Approval,
Resolution No. 2023-102 for Conditional Approval of the Development
Agreement)
Getschow explained the item is regarding the final approval for the Kinsley
Townhomes. The applicant is requesting approval to construct 42 owner-occupied
townhome units at 17305 and 17325 Pioneer Trail.
Klima noted the Council approved the first reading of the Ordinance at a previous
meeting with a number of revisions. Revisions included not connecting Valley
Road to the adjacent single-family neighborhood while retaining the right of way
to the east property line and construct a sidewalk from Dell Road to the east
property line, providing additional screening along the east and south property
lines, exploring options to provide additional off-street parking, and providing a
screening fence of alternate material. She showed an image of the revised plans
in comparison with the original plans. There was also an effort to redirect
pedestrian traffic, as reflected in trail location plan revisions. Klima also showed
an image of the proposed fence in line with the requested revisions.
Klima added there were a number of landscaping plan revisions. She showed the
original and revised plans. 26 arborvitae and three white pines were added along
the south property line. Also, 15 conifer trees were added along the east property
line. Overall, the revisions reduce significant tree removal by 109 calipers.
Klima showed photos of the existing landscaping.
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Toomey asked if the new trees will be seven-feet tall. Klima confirmed that was
correct.
Case noted the Council received several emails from constituents regarding the
southern property line and concerns about windfall. He explained it is not the
Council’s prerogative to assist the developer in making money or vice versa.
Instead, it is their role to manage development in line with the goals in the City.
The profit margins for developers are much smaller than the public understands.
In this scenario, the City prioritized more trees.
Case previously asked Staff for an estimate of the road project that is being saved,
and the amount is around $80,000. On the other hand, the additional landscaping
costs about $40,000. Overall, the concerns by the Council were addressed with
the revisions.
MOTION: Nelson moved, seconded by Toomey, to approve the Second Reading
of an Ordinance for a PUD District Review with Waivers and a Zoning Change
from Rural to RM-6.5 on 6.13 acres, adopt a Resolution for Site Plan Review on
6.13 acres, and adopt a Resolution Conditionally Approving the Development
Agreement for Kinsley Townhomes. Motion carried 3-1 (Freiberg).
X. PUBLIC HEARINGS / MEETINGS
A. MISTER CARWASH (2023-03) by ISG, Inc. Resolution for a PUD Concept Plan
Review on 1.23 acres, First Reading of Ordinance for a PUD District Review with
waivers on 1.23 acres (Resolution No. 2023-103 for PUD Concept Plan Review,
Ordinance for a PUD District Review with Waivers)
Getschow explained Mister Car Wash is proposing to construct a new automatic
car wash facility, replacing a Burger King restaurant building that was removed in
2022. The property is located at the intersection of Flying Cloud Drive and
Prairie Center Drive. Crystal View Road forms the northern border of the site.
The property is 1.23 acres and is zoned Commercial-Regional-Service and is
guided Regional Commercial. The proposed car wash facility is a permitted use
in the zoning district.
Getschow added improvements include a 5,400 square foot car wash building,
point of sale canopies, trash enclosure and vacuum equipment, and a shelter for
attendants. The building materials exceed the minimum requirements. A waiver
from the 35-foot front yard setback off Flying Cloud Drive is requested, 25 feet is
proposed. Staff supports the waiver due to the site being surrounding on three
sides by public streets, and the waiver allows the building to screen the vehicle
stacking and vacuum area of the site from Flying Cloud Drive.
Prabhs Matharoo, Project Manager of Design on the project, introduced himself
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and explained there is an existing location in Eden Prairie. The hope is to move to
a new site to address issues. Mr. Matharoo pointed out Mister Car Wash is the
largest car wash operator in the United States.
Mr. Matharoo explained the process Mister Car Wash uses to reduce and recycle
water through the washing process. They prioritize reducing use of freshwater
and choosing environmentally-friendly products.
Mr. Matharoo showed an aerial image of site location and the proposed site plan.
There are a few PUD waivers being requested as part of the project. Requests
include a shifted and reduced scale of canopies, a shifted trash and vacuum
enclosure to adjoin with the building, adding pedestrian ramps at the two western
corners to ensure they are ADA-compliant, and another waiver to allow for better
flow.
Mr. Matharoo showed building elevations and explained the materials selected for
use. He noted the effort to match the current building aesthetics in the area. He
also showed a few site renderings from various angles.
Toomey asked what would happen with the underground tanks at the current site.
Mr. Matharoo stated the tanks will either be removed or filled with concrete,
depending on what best aligns with City regulations.
Nelson asked if the upcoming changes in technology will be able to added back
into the Eden Prairie location. Mr. Matharoo confirmed any improvements made
to systems or products will be implemented in Eden Prairie when available. The
water recycling depends on how dirty a car is. For example, Arizona has a lot of
off-roading and results in dusty vehicles. Minnesota has the consideration of salt
on cars in the winter.
There were no comments from the audience.
MOTION: Toomey moved, seconded by Freiberg, to close the public hearing,
adopt a Resolution for a PUD Concept Plan Review on 1.23 acres, approve the
First Reading of an Ordinance for a PUD District Review with Waivers on 1.23
acres, and direct Staff to prepare a Development Agreement incorporating Staff
and Commission recommendations and Council conditions. Motion carried 4-0.
Case pointed out community members may have envisioned another use for the
area. However, there are some restrictions on fast food restaurants in the area due
to the previous Burger King location. Also, it is not the purview of City
government to solicit particular projects rather than to manage development
opportunities presented to them by developers.
Freiberg asked how long Mister Car Wash has been in Eden Prairie. Mr.
Matharoo stated Mister Car Wash joined the Eden Prairie community in 1999.
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B. PUBLIC HEARING FOR APPROVAL OF 2023 SPECIAL ASSESSMENTS,
RESOLUTION NO. 2023-104 APPROVING SPECIAL ASSESSMENTS
Getschow explained each year, the City Council holds a public hearing to consider
levying the Special Assessments that have been identified over the previous 12
months. This year, the Council will address a list of projects and supplemental
assessments for such things as trunk utility assessments, connection fees, and
removal of tall grass, weeds, and trees. Staff recommends Council approve the
list of assessments.
Getschow added one assessment was removed from the packet as it was not
supposed to be in there initially. It was one related to tall grass, weeds, and trees.
There were no comments from the audience.
Case asked if the public generally agrees to the assessment due to the lack of
public commenters. Getschow confirmed that is correct.
MOTION: Freiberg moved, seconded by Nelson to close the public hearing and
adopt a Resolution approving all Special Assessments presented in the fall of
2023. Motion carried 4-0.
XI. PAYMENT OF CLAIMS
MOTION: Toomey moved, seconded by Nelson, to approve the payment of claims as
submitted. Motion was approved on a roll call vote, with Freiberg, Nelson, Toomey
and Case voting “aye.”
XII. PETITIONS, REQUESTS, AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
XV. OTHER BUSINESS
Getschow thanked Lotthammer for his service to the City and noted his many impacts on
the community throughout his career.
Lotthammer thanked Council for their input and support over the years. His positive
experiences within the City were beyond his expectations. He noted his replacement,
Amy Markle, is sure to make an incredible impact on the community.
Case thanked Lotthammer for his impact on the community.
XVI. ADJOURNMENT
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MOTION: Toomey moved, seconded by Freiberg, to adjourn the meeting. Motion
carried 4-0. Mayor Case adjourned the meeting at 7:54 p.m.
Respectfully submitted,
________________________
Sara Aschenbeck, Administrative Support Specialist