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Heritage Preservation - 07/20/2015APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, JULY 20, 2015 7:00 P.M., CITY CENTER Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS: Steve Olson (Chair), Ed Muehlberg (Vice Chair), Cindy Cofer Evert, Pamela Spera, Mark Freiberg, Tara Kalar, Paul Thorp STAFF: Robert Vogel, Pathfinder CRM, LLC Lori Creamer, Staff Liaison Deloris Taku, Recording Secretary I. CALL TO ORDER/ROLL CALL Chair Olson called the meeting to order at 7:04pm. Vogel and Commissioner Kalar were absent. II. APPROVAL OF AGENDA MOTION: Freiberg moved, seconded by Spera, to approve the agenda with additions. Motion carried 6-0. III. APPROVAL OF MINUTES MOTION: Thorp moved, seconded by Freiberg, to approve the June 15, 2015 minutes with corrections. Motion carried 5-0-1 with Muehlberg abstaining. IV. REPORTS OF COMMISSION AND STAFF A. UPDATE ON KIOSK PROJECT - Evert Cofer-Evert reported after several rounds of revision, the kiosk design and content are complete. Nancy O’Brien Wagner, of Bluestem Heritage Group, is working with Bill Olmschenk on the concrete pad installation at the Riley Lake Park site. It should take approximately four weeks after the pad is installed to construct the wooden structure at the site. The target date for completion is still mid-September. Freiberg asked if the color scheme on the handouts was going to be the actual colors of the design to which Cofer-Evert agreed it was. Cofer-Evert added when the final phase of 11 signs is approved, the color scheme will be carried throughout the project. She talked about continuity with the graphics and is happy with the final plans. She thanked Creamer and the commission for the hard work on this project. HERITAGE PRESERVATION COMMISSION MINUTES July 20, 2015 Page 2 Freiberg liked the outcome considering where it started and congratulated Cofer- Evert on a great job. Cofer- Evert suggested the September Commission meeting be held at Riley Park and take a picture of the HPC around the new kiosk. Freiberg asked if a picture of the new kiosk could be published in the paper for the community to see and perhaps bring awareness of the project. Creamer stated she is working on writing a grant for a future project for the additional signs, as indicated by the recently completed interpretive plan for the site. Jay Lotthammer, Director of Parks and Recreation would like to hold a grand opening/ribbon cutting event at the park when the project is completed. Cofer-Evert suggested contacting the Eden Prairie News on completion of the kiosk as phase I at the park. Perhaps a photo with the commission members and an explanation of how this process started to concept plans and then final product could be included in the news article. She thought it was newsworthy to which Creamer agreed. Cofer-Evert said if the Commission liked this idea, she was more than happy to contact Eden Prairie News. Olson asked if the graphics could be connected to a website later this fall so people could view it from their homes. Creamer responded that would be a definitely possibility. B. UPDATE ON SDM ROOF PROJECT - Creamer Creamer reported she received feedback from the grant pre-application and worked with Paul Sticha, facilities manager, on the bids and numbers for the SDM Roof Project. The updated application was submitted prior to the deadline. She will report back when notified if the grant was successful or not. Freiberg asked how much the estimate was for the roof project. Creamer replied around $40,000. One suggestion was to include a contingency amount of 2% in case there is more damage than expected without being able to see it prior to tearing off the shingles. Hopefully it will all work out and there will be a new roof next year. Freiberg asked if waiting until spring of 2016, would further damage the roof through the winter months. Creamer stated the funds are budgeted for 2016 with or without the grant. Cofer-Evert congratulated Creamer on a job well done. Olson asked about the historic architect to work alongside the roofing contractor when replacing the roof. He made a recommendation for a contractor. Olson asked if he could mention the project to the contractor the next time he talked to him. Creamer responded the City would go through an RFP process. He could mention it to him however; the City would still be following the process. HERITAGE PRESERVATION COMMISSION MINUTES July 20, 2015 Page 3 V. OLD BUSINESS - Creamer A. HERITAGE PRESERVATION MONTH AWARD - Creamer 1. 2015 Nomination Review and Plaque Selection Creamer handed out packets to HPC members with submissions for the Heritage Preservation Award nominations. She stated applications where due on June 30th and there were a total of 3 nominations which the Commission reviewed and discussed. A winner was selected and will be contacted. The award will be presented at the August 18th Council Meeting. Commission members are invited to attend the meeting. Creamer said she checked with the Communications Department on incorporating the historic lady slipper logo into the design of the award and it would be done. The Commission discussed how the presentation ceremony would go and the plaque design. Creamer will present the final suggestions to the vendor. 2. Name of Award Moving Forward Betsy Adams of the Eden Prairie Historical Society (EPHS) sent an e-mail stating they were happy the Commission initiated this award. The EPHS were incidentally going to do an award in the spring similar to this. Commission Members discussed among themselves possible names for the award and finally settled on the “Heritage Preservation Award”. Suggestions were made on publishing the announcement of the award in the paper as well as having a small reception to celebrate the winner. Muehlberg suggested purchasing a plaque with the names of winners of the award moving forward which could be displayed at City Center. Commission Members agreed that this was a great idea. B. GLEN LAKE CHILDREN’S CAMP IMPROVEMENTS UPDATE– Creamer Creamer has reached out to Randy Boser from True Friends to provide the documents needed to move forward with the COA and plans for installing a new playground at the Glen Lake Children’s camp site. She is anticipating the COA and playground plans will be ready for review by the August 17th HPC meeting. Cofer-Evert asked if Creamer could follow up with Boser two weeks prior to the August meeting so the information could be included in the August meeting’s packet. HERITAGE PRESERVATION COMMISSION MINUTES July 20, 2015 Page 4 Muehlberg agreed and added the Commission definitely needed to have a packet available to approve during the next meeting and suggested a deadline for the information. Creamer said she will follow up and provide Randy Boser a deadline and ask if he would be attending the meeting to present the information. C. INVENTORY LIST - Olson Packets were passed out to the Commission members. Olson said one of the lists is completed and the one with the comments, are the ones Thorp has identified with section numbers. These lists would be used for the drive by photo project. The other list will be used at the State Historic Preservation Office (SHPO) to gather additional information. Cofer-Evert wanted to know if Olson was saying that SHPO had more information on those. Olson responded there are properties like the hangers at the airport which have SHPO records with important information on features etc. to take the next step whether to investigate further or not, someone will have to research the SHPO records. Thorp asked if the EPC number on the list may not have necessarily come from SHPO. Olson replied it is assigned by SHPO. A Commission member asked what the “x” on the list represented and Olson responded that it meant whether or not the property still existed. Olson said Kalar had asked if the Commission could go around and drive by the properties and take photos. He stated the SHPO records have properties by numbers and they are scattered around the City and Townships. If a Commission member is going to drive by and take pictures, it makes sense to assign them by quadrants. He suggested a time frame to complete this part of the project by the September meeting. Creamer reminded everyone as Commission members they should not go on private property. If there are some properties which need to be further investigated, someone from the City will complete the task. Olson went through the list and Commission members decided on which properties/locations they were going to look at, and which ones where going to be left out. Creamer reiterated the goal is to have this part of the project done by the September meeting. Olson said he was going to visit the SHPO office and look at additional records and asked if anyone would want to go with him. Spera and Thorp offered to accompany him. HERITAGE PRESERVATION COMMISSION MINUTES July 20, 2015 Page 5 VI. NEW BUSINESS A. CITY CENTER HISTORIC PHOTO PROJECT UPDATE - Evert Cofer-Evert stated that they were all pleased with response from the City Council in getting the green light to continue with project. She and Creamer scheduled meetings with Paul Sticha, Joyce Lorenz and Kathie Case. The Historical Society’s key role in this important initiative will be join them in selecting content to feature in both phases I and II of the City Center Historic Signage Project. They discussed possible strategies and themes and will be relying on Kathie to come up with images of a high enough quality to be considered. The images must be scanned at a high resolution as old grainy photos will not work. Cofer-Evert received an update from Kathie. She has met with several families and has gathered great photos. Cindy will present at least 40 images to the Commission at the September meeting. Creamer added she is applying for a Legacy Grant for some additional money for this project with an application deadline of October 2015. VII. FYI ITEMS A. SHADES FOR DORENKEMPER HOUSE Cofer-Evert stated Kathie Case asked her to let the HPC know the EPHS is concerned about the lack of shades or window treatments in the Dorenkemper house. The artifacts and contents of the house, which has been provided by the Historical Society, are fading and baking in the sun. Kathie wanted to know if this was something the City and HPC could provide funds for. The shades need to be appropriate and of good quality. Olson stated the City has a small maintenance budget for that property. It would seem like a good application of maintenance dollars. Creamer said she will meet with Sticha tomorrow and discuss the options. B. POSSIBLE FUNDRAISER Cofer-Evert talked about an article she had read from the City of St. Louis Park. They are replacing street signs throughout the city with new reflective lettering signs and the old ones are being sold to raise funds for the Historical Society. She asked if Creamer could check to see if Eden Prairie will be replacing their old street signs and if it would be possible to use them as a fundraiser. The Commission Members all agreed that this was a great idea to raise funds. Creamer said she will check with the public works director to see what the status of the signs is. HERITAGE PRESERVATION COMMISSION MINUTES July 20, 2015 Page 6 VIII. FUTURE MEETINGS/EVENTS The next HPC meeting will be Monday, August 17, 2015, 7 p.m. at City Center, Prairie Rooms A & B. IX. ADJOURNMENT MOTION: Cofer-Evert moved, seconded by Thorp to adjourn. Motion carried 6-0. Chair Olson adjourned the meeting at 9:02 p.m.