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City Council - 05/21/2002 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, MAY 21, 2002 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher, Ron Case, David Luse, and Jan Mosman CITY STAFF: City Manager Scott Neal, Parks & Recreation Services Director Bob Lambert, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, City Planner Michael Franzen, City Attorney Ric Rosow and Council Recorder Jan Nelson Curielli I. ROLL CALL / CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. All members were present. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION Mayor Tyra-Lukens said the Council Forum has been modified as follows. Council Forum will be held the first and third Tuesday of the month from 6:30 – 7:00 p.m. in the Council Chamber. Please note that this portion of the meeting is off-camera. The Council Forum will consist of two parts: scheduled and unscheduled appearances. 6:30 to 6:50 p.m. is reserved for scheduled participants. If you wish to schedule time to visit with the City Council and Service Area Directors, please notify the City Manager’s office (at 952-949- 8412) by noon of the meeting date with your request. The last 10 minutes of the Forum, from 6:50 to 7:00 p.m. is set aside for impromptu, unscheduled appearances by individuals or organizations that wish to speak the Council. IV. PRESENTATION OF HUMAN RIGHTS AWARD AND YOUTH SCHOLARSHIP AWARDS Tyra-Lukens introduced Harry Moran, Chair, and Phil Young, Vice Chair, of the Human Rights and Diversity Commission. Moran explained the process used by the Human Rights and Diversity Commission to select nominees and determine winners of the Human Rights Award and the Youth Scholarship Awards. Tyra-Lukens read the names of other Human Rights and Diversity Commission members and thanked Moran, Young and the other Commission members for their work. Tyra-Lukens said the goal of the Human Rights Awards is to recognize an Eden Prairie individual, non-profit organization and business that have worked to create an inclusive community spirit through their actions, activities or programs, and demonstrate that these CITY COUNCIL MINUTES May 21, 2002 Page 2 actions relate to the stated intentions of the Eden Prairie Manifesto. She noted there were no nominees for the business award for 2001. Tyra-Lukens said the award in the Non-Profit category goes to the Parents for Eden Prairie Special Education (PEPSE) that was founded about two years ago by Shelley Brown and a number of other parents of children with special needs. The group has now grown to 50 members. She said the goals of PEPSE are to advocate for improving educational services, increase community awareness, and provide support and information for parents of kids with special needs. Shelley Brown and Jim Avery accepted the award and thanked the Human Rights and Diversity Commission and the City Council for recognizing those who work in this group. Tyra-Lukens said the award in the Individual category goes to Thomas Halloran, a French and Spanish teacher at Eden Prairie High School for the past 12 years. She said Mr. Halloran has advised and coordinated the annual High School Diversity Fair since its inception in 1995. He created a Diversity Club about three years ago to help coordinate student participation in planning and sponsoring the Diversity Fair each year. Mr. Halloran accepted the award, attributing much of the success to two students at the high school. Tyra-Lukens said the winners of the 2001-2002 Dr. Jean L. Harris Human Rights Youth Scholarship award were Isabelle Chan and Joseph Hillary. She said the award is open to seniors who live in Eden Prairie and who plan to continue their education after high school. She presented both students with a certificate, noting that both of them will receive a $500 award. Both students thanked the Commission and the Council for the award. Councilmember Luse said there would be a special evening tomorrow night at Bearpath for residents to meet the new City Manager, Mr. Neal. He gave information regarding purchasing tickets for those interested in attending. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added item XI.C. PUBLIC MEETING ON SMOKEFREE AIR ORDINANCE MOTION: Case moved, seconded by Butcher, to approve the Agenda as published and amended. Motion carried 5-0. VI. MINUTES A. CITY COUNCIL MEETING HELD May 7, 2002 MOTION: Case moved, seconded by Luse, to approve as published the Minutes of the City Council Meeting held April 9, 2002. Motion carried 5-0. VII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. THE WATERTOWER by North American Properties of Minnesota. 2nd Reading CITY COUNCIL MINUTES May 21, 2002 Page 3 for Planned Unit Development District Review with waivers on 5.59 acres and Zoning District Change from Commercial Regional Service to Community Commercial on 5.59 acres, and Site Plan Review on 5.59 acres. Location: Singletree Lane, east of Bachman’s. (Ordinance 13-2002-PUD-9-2002 for PUD District Review and Zoning District Change and Resolution 2002-96 for Site Plan Review) C. ADOPT RESOLUTION NO. 2002-97 APPROVING FINAL PLAT OF MARVIN HEIGHTS D. ADOPT RESOLUTION NO. 2002-98 APPROVING SPECIAL LEGISLATION AUTHORIZING FIVE ADDITIONAL LIQUOR LICENSES E. ADOPT RESOLUTION NO. 2002-99 ESTABLISHING POLLING PLACES F. APPROVE REQUEST FOR PROPERTY TRADE WITH JOHN THOMA G. APPROVE REMOVAL OF RILEY LAKE RIDING ARENA H. APPROVE CHANGES TO EDEN PRAIRIE FIRE DEPARTMENT MANUAL I. AWARD CONTRACT FOR 2002 SEALCOAT TO PEARSON BROTHERS, I.C. 02-5562 J. AWARD CONTRACT FOR 2002 MILL AND BITUMINOUS OVERLAYS TO MIDWEST ASPHALT CORP., I.C. 02-5569 K. ADOPT RESOLUTION NO. 2002-100 AWARDING CONTRACT FOR BRYANT LAKE DRIVE TRAIL TO DMJ CORP., I.C. 00-5514 L. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SEH FOR CONSTRUCTION SERVICES FOR BRYANT LAKE DRIVE TRAIL, I.C. 00-5514 M. ADOPT RESOLUTION NO. 2002-101 TO PETITION RILEY- PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR ROUND LAKE WATER QUALITY IMPROVEMENT PROJECT N. REJECT BID FOR PURCHASE AND REMOVAL OF STRUCTURE AT 18700 FLYING CLOUD DRIVE AND AUTHORIZE STAFF TO READVERTISE FOR BIDS O. APPROVE CHANGE ORDER NO. 125137 FOR MODIFICATIONS TO NEW MID-MOUNT AERIAL PLATFORM FIRE TRUCK MOTION: Butcher moved, seconded by Case, to approve Items A-O of the Consent Calendar. Motion carried 5-0. CITY COUNCIL MINUTES May 21, 2002 Page 4 VIII. PUBLIC HEARINGS / MEETINGS A. STONEGATE by Carlston Inc. Request for Planned Unit Development Concept Review on 28.82 acres, Planned Unit Development District Review with waivers on 28.82 acres, Zoning District Change from Rural to R1-13.5 on 26.62 acres, and Preliminary Plat on 28.82 acres into 45 lots, 1 outlot, and road right-of-way. Location: South of Pioneer Trail west of Stable Path. (Resolution No. 2002-102 for PUD Concept Review, Ordinance for PUD District Review and Zoning District Change, Resolution No. 2002-103 for Preliminary Plat) Neal said official notice of this public hearing was published in the May 9, 2002, Eden Prairie News and sent to 63 property owners. He noted this project is for a 45 lot single-family development south of Pioneer Trail and west of Stable Path. The Community Planning Board first reviewed the project at its April 22, 2002 meeting. The Board continued discussion on the location of proposed Street E. Street E is a public road access to the Carlson property to the north. A wetland delineation was needed to help determine the location of Street E. The Community Planning Board reviewed the wetland delineation and Street E location at the May 13, 2002 meeting. The Board approved the final location of Street E and voted 9-0 to recommend approval of the project to the City Council. Scott Carlston, the developer, said they would put a sign to indicate the street will be a through street in the future. He said they worked with City staff on some minor variances that were required. They design houses to fit on the lots as much as possible. He noted that he will be involved in the development every step of the way. Tyra-Lukens asked if Streets D and E would be stubbed in when the streets are put in. Carlston said they would be, and noted there will be a sign regarding the through street. Kathy Horsfall, 17621 Pioneer Trail, said they have had many people approach them to sell their property in the past, but they like this development because of the developer’s concern about integrating the project into the neighborhood. She felt they have been treated fairly and have been kept well informed. Case noted he appreciated her comments. Cory Davidson, 18375 Pioneer Trail, said he was also selling to the developer who has been a wonderful person to deal with. He thought the developer would do a good job. MOTION: Butcher moved, seconded by Mosman, to close the Public Hearing; to adopt Resolution No. 2002-102 for Planned Unit Development Concept Review on 28.82 acres; to approve 1st Reading of the Ordinance for Planned Unit CITY COUNCIL MINUTES May 21, 2002 Page 5 Development District Review on 28.82 acres and Zoning District Change from Rural to R1-13.5 on 26.62 acres; to adopt Resolution No. 2002-103 for Preliminary Plat on 28.82 acres into 45 lots, one outlot; and to direct Staff to prepare a Developer’s Agreement incorporating Staff and Board recommendations and Council conditions. Motion carried 5-0. B. CITY CODE AMENDMENT - CONDITIONAL USE PERMITS FOR HISTORIC DESIGNATED PROPERTY by City of Eden Prairie. Request for City Code Amendment of Section 11.41 Conditional Use Permits, to allow for the issuance of a conditional use permit for historic designated property for office and commercial uses. (First Reading of an Ordinance Amending City Code Chapter 11.41 Conditional Use Permits) Neal said official notice of this public hearing was published in the May 9, 2002, Eden Prairie News. He said this is a City Code amendment to allow conditional use permits for historic designated property in the rural zoning district for office and commercial uses to encourage preservation and revitalization of the publicly and privately owned historic properties in the community. The Community Planning Board voted 9-0 to recommend approval of the Code Amendment to the City Council at its May 13, 2002 meeting. Fransen said the Heritage Preservation Commission unanimously recommended approval of the code amendment. He had provided the Council with a slightly revised version of the ordinance. He said at the top of pages 2 and 3 there was a minor change in the period of time for the conditional use permits. For historic properties it is five years, and for homes in the Major Center Area, it is three years. Case asked if the three-year limitation was a problem for Dunn Brothers. Uram replied that they have been working with Dunn Bros for some time. Due to the complexity of the lease, they have expressed concern about coming back for renewal every three years. Uram said they compromised on five years for the historic properties. There were no comments from the audience. Rosow said under Subd. 2. General Restrictions prior to the first item A, the words “Then the Council finds the following:” should be added. MOTION: Case moved, seconded by Butcher, to close the Public Hearing; and to approve 1st Reading of the Ordinance for City Code Amendment of Section 11.41, Conditional Use Permits. Motion carried 5-0. B. HERITAGE PRESERVATION SITE ALTERATION PERMIT: #2002-01- 0004 by City of Eden Prairie. Request for Approval to allow a ca. 1850’s historic log building to be located at the historic Riley-Jacques farm. The log building is CITY COUNCIL MINUTES May 21, 2002 Page 6 approximately 900 square feet in size. The future use of the building is for historic restoration and interpretive purposes. Location: 9100 Riley Lake Road. Neal said official notice of this public hearing was published in the May 9, 2002, Eden Prairie News. He said pursuant to City Code, Section 11.05, Subd. 5, permit review, the Heritage Preservation Commission has reviewed a request for a Site Alteration permit for the Riley-Jacques Farm for relocation to that site a ca. 1850’s log house. Dan Herbst, President of Pemtom Land Company, is proposing to restore the log house at his expense, after which he would give the house to the City for recreational/historical use. Lambert said the proposal was reviewed by the Parks Commission as well as the Heritage Preservation Commission. There were no comments from the audience. MOTION: Mosman moved, seconded by Luse, to close the Public Hearing and to approve Heritage Preservation Site Alteration Permit #2002-01-0004 Case said he wanted to compliment Dan Herbst on dedicating the funds for the project. He showed a picture of the house, noting that it was covered with siding before Mr. Herbst removed the siding to reveal the original log house. He said this is the last house in Eden Prairie on the south side as you go into Chanhassen. He said he recently helped lead a group of 160 sixth graders and ten parents on a bicycle tour of western Eden Prairie and were able to see the house. VOTE ON THE MOTION. Motion carried 5-0. Case said several of the parents on the bicycle tour thought we should offer the tour to adults and use it as a fund raiser for historical preservation purposes. D. GUIDE PLAN UPDATE - AIRPORT ELEMENT by the City of Eden Prairie. Request for approval of the Aviation Goals, Chapter 2 and Airport Element, Chapter 6, to be included as part of the approved Guide Plan Update. (Resolution for Adopting Airport Element of the Comprehensive Guide Plan Update) (Continued from March 19, 2002) Neal said official notice of this public hearing was published in the January 24, 2002, Eden Prairie News. The Community Planning Board voted 9-0 to recommend approval of the Airport Element to the City Council at the May 13, 2002 meeting, subject to the City Council and Metropolitan Airports Commission entering into a final agreement. The Final Agreement is not ready for Council consideration so Staff is recommending continuing the public hearing to June 4, 2002. There were no comments from the audience. CITY COUNCIL MINUTES May 21, 2002 Page 7 MOTION: Luse moved, seconded by Butcher, to continue the public hearing to June 4, 2002. IX. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Luse, to approve the Payment of Claims. The motion was approved on a roll call vote, with Butcher, Case, Luse, Mosman, and Tyra-Lukens voting “aye.” X. ORDINANCES AND RESOLUTIONS A. APPROVE SECOND READING OF ORDINANCE NO. 14-2002 AMENDING CITY CODE SECTION 11.41 RELATING TO CONDITIONAL USE PERMITS FOR HISTORIC PROPERTIES AND ADOPT RESOLUTION NO. 2002-104 APPROVING SUMMARY ORDINANCE FOR PUBLICATION Neal said this is an item related to the public hearing held a few minutes ago. He said this is a City code amendment to allow conditional use permits for historic designated property in the rural zoning district for office and commercial uses to encourage preservation and revitalization of the publicly and privately owned historic properties in the community. Rosow noted that a unanimous vote is required to pass an item that has 1st and 2nd reading on the same night. MOTION: Case moved, seconded by Butcher, to approve 2nd Reading of Ordinance No.14-2002 for City Code Amendment of Section 11.41, Conditional Use Permits; and to adopt Resolution No. 2002-104 approving the summary of the Ordinance and ordering the publication of said summary. Motion carried 5-0. XI. PETITIONS, REQUESTS AND COMMUNICATIONS A. SECOND HAND SMOKE – THOMAS BRYANT Tyra-Lukens said the Council agreed to allow one-half hour for this item, and those who wished to speak were to have signed up on a list. Thomas Bryant, 15560 Boulder Pointe Road, introduced the speakers. John White, Pickled Parrot Restaurant, said he took special care to design his restaurant with the only smoking area in the bar. They designed and installed a smoke extraction system at great cost. He said their design was approved by the City. He said they would never have considered coming here and building here with such an ordinance. He noted that were the whole state to consider such a measure, he would wholeheartedly support it because that would put them on an even playing field. He thought the City should form a task force to look into this CITY COUNCIL MINUTES May 21, 2002 Page 8 further in order to consider the effect on the hotel and restaurant business. Maggie Mellby, Hop’s Restaurant, Bar and Brewery, was concerned about the effect such an ordinance would have on their restaurant. She said the bar section has a separate ventilation system. They adopted a policy that prohibits smoking until 1:00 p.m. on weekdays. She also would support a ban on a statewide level. Mike Anderson, Green Mill Restaurant, thought this would drive a wedge between the City and its merchants. He thought it is unjust and unfair. Tara Feltmann and Gary Chanen, Outback Steak House, were concerned about jobs if the ordinance passes. They presented a petition signed by people who were dining in their smoking section in the last two days. They were concerned about the ramifications to employees like Tara who are single parents. They thought the City should investigate this and look at alternatives. Chanen said he is on the Board of the Eden Prairie Chamber of Commerce, and the Board is not neutral on this issue. He agreed that this should be a state issue, not a city issue. Greg Michaels, Outback Steak House, opposed the smoking ordinance. He said he also owns a restaurant in Rochester where such a ban was put in place at the county level. He said this ordinance would create a non-level playing field for them. Kenn Rockler, Executive Director, Bowling Proprietors Association of Minnesota, said he is a non-smoker and is a registered lobbyist. He said the hospitality industry is concerned about why the City is rushing ahead on this. He urged the City to consider the ramifications. He noted they have a convention that can no longer go to Rochester because of the Olmstead County ordinance. Tom Day, Minnesota Restaurant and Minnesota Hotel Associations, said he was asked to be here on behalf of the hotels and restaurants in the City. He said the association has never received money from the tobacco industry and is neither for nor against tobacco. He said they are pro choice, and there should be smoking and non-smoking options. He thought individual business owners should make the decision as to whether to allow smoking. He said no state or city has also considered including hotel rooms. Tyra-Lukens thanked all those who made presentations, noting that businesses are an important part of our community. B. GOLF COURSE PROPOSAL Lambert introduced Mark Christianson, a PGA golf professional and an Eden Prairie resident. Mark Christianson said he was asking the City to consider a proposal to build a golf facility on 35 acres next to the Flying Cloud ball fields at the southwest corner of Spring Road and County Road 1. He said he wants to build a facility that would CITY COUNCIL MINUTES May 21, 2002 Page 9 cater to all levels of golfers. He wants to provide lessons and leagues and wants to make the facility affordable to everyone. He said there is limited land available elsewhere in Eden Prairie for such a facility, and this type of project fits well in the community. He asked the City to lease the land from MAC and then sublease it to him. The facility would be privately funded. Luse asked Lambert if the City would need to have an RFP for this. Lambert explained that Mr. Christianson made a recommendation to the Parks Commission the same evening that the Athletic Association program recommendations were presented. He said there are a number of issues, one of which is the land use. There are very limited options for land for a golf course or for athletic fields. If we decide that this golf facility is the best use of the MAC property and if we are able to accommodate the Athletic Association’s needs elsewhere, we would still have to go through a process that would open it up to other developers for a proposal. We would also have to meet with MAC and make sure they would allow this type of use. Lambert said he thought the best way was to start with the Parks Commission and then bring it to the Council. He said Staff is asking the Council for 60 days to take a look at this proposal and the Athletic Program Task Force proposal to see if we can accommodate all the requests or if we will have to choose. He said they would then have some recommendations as to what the next step will be, and noted this is the first step in what will be a very lengthy process. Neal said Staff has been trying to get a feel for what the market is for golf now. There is a feeling that there is an over-saturation of courses. He said they have discussed a feasibility study on a golf course in our market area. He said they would talk more about this at the Staff level. Case asked who would hold the liability if it were not successful. Lambert replied Mr. Christianson is taking all of the risks in this proposal. He said we also had some very brief discussions with another developer who wants to present a partnership on the BFI site. Lambert thought we should do a Feasibility Study on both of these possibilities because there are other issues as well. Tyra-Lukens asked about the question of the sublease. Lambert said we would have to make it available to the highest bidder, and that would allow other developers to come in and compete on this kind of proposal. Mosman noted that on the survey done a year and a half ago a golf course was near the top, but we need to know if people would use it. Neal said we would have some due diligence to do, especially when land is scarce. Case said we have been talking for years about a teaching 9-hole golf course, and he thought the prospect is intriguing. CITY COUNCIL MINUTES May 21, 2002 Page 10 Luse said the idea of ultimately having a public/private partnership is exciting. MOTION: Case moved, seconded by Mosman, to review Mr. Christianson’s proposal and to direct staff to evaluate the feasibility of accommodating this request and the recommendation of the Athletic Programs Task Force within land available to the City, and report back to the Council within 60 days. Motion carried 5-0. C. PUBLIC MEETING ON SMOKEFREE AIR ORDINANCE. MOTION: Case moved, seconded by Luse, to direct Staff to find a date to set a public meeting for the purpose of soliciting comments regarding our proposal to enact a smoke-free ordinance in the City. Rosow noted the Council talked about having Staff develop guidelines for such a public meeting which would include such items as the hearing officer, alternative views being presented one after another, and specific time limits as part of the guidelines. AMENDMENT TO THE MOTION: Case moved, seconded by Luse, to direct Staff to also develop a process and guidelines for the public meeting, which would include having a hearing officer to conduct the meeting, the presentation of alternative views one after the other, and setting specific time limits on the presentations. Luse said the business community explained their concerns here this evening. He read the following statement explaining his position on the issue: “This smoking issue brings into conflict many contending interests – personal health, the economic health of a community, personal freedoms, balancing majority and minority views, the role of local versus state government. Our job as a council, my job as a Councilmember, is to weigh all those factors, listen to the residents and business owners of Eden Prairie, and do what I believe is in the best interest of our community. • I can support a ban on smoking in public places in Eden Prairie, but only if it is total. • I still believe that the state legislature is the right forum for this issue – smoking regulations should be consistent statewide. • If Eden Prairie acts alone to ban smoking in public places, we will hurt some of our businesses and our own economic health as a community. • It is only worth risking some of our economic health if the protection of personal health is effective. • Half measures on second-hand smoke would give us the worst of both worlds – second-hand smoke still damaging individuals’ health, and Eden Prairie businesses losing customers to surrounding communities that haven’t banned smoking. CITY COUNCIL MINUTES May 21, 2002 Page 11 The desire to compromise, to find some place where people can smoke in public, is understandable. But in my view there is no middle ground in this case. Second-hand smoke hurts people’s health. And any action we take as a council to further reduce second-hand smoke is going to have a cost – in lost tax revenue from businesses locating elsewhere, and possibly in legal costs as we’re sued for telling businesses that something we once approved is now illegal. If we’re going to pay that cost, it should buy us health. Still allowing some second-hand smoke won’t do that. Having some hotel rooms allow smoking and some not doesn’t help the employees of that hotel avoid harmful smoke. Nor does having one corner of a bar allow smoking. On this issue, compromise will only bring confusion and inconsistency. I’d still rather see this issue addressed at the state level. That’s the best place for all the contending interests and freedoms to be fully considered, and statewide law makes the playing field level for business owners and individuals. I had hoped that Eden Prairie could avoid the divisiveness that standing alone on this issue would bring – but the debate is well under way now and let’s listen to everybody and have a full discussion. And if we’re going to act alone and make Eden Prairie an island, let’s make sure that we’ve really made an island that’s healthy.” Butcher noted there were some concerns brought up this evening that this body had already made a decision. She said we have not made a motion, and we are still gathering perspectives through an agreed-upon process. We are going to follow that process. Tyra-Lukens said the sample ordinance on the web site was just an all-inclusive, catchall ordinance. She said that is not the proposed ordinance, but rather is a sample ordinance as a discussion point and a framework to solicit comments from the citizens. Case said he did not sense the same consensus among the Councilmembers as others in the audience did. We are still trying to draw lines, and he, for one, would like to keep the concept of a compromise open. He said he had the goal that the state would some day step up to the plate, but to get there we may have to look for areas that will mitigate some of the issues for better health. Mosman said she heard quite a few contradictory statements from the letters we have been getting and from the presentations we have heard. She would like to find a way to ask for documentation to back up the studies quoted or have a rebuttal from someone who would know the correct information. She would like to have confirmation of who did the study and have a rebuttal if there was one. CITY COUNCIL MINUTES May 21, 2002 Page 12 Rosow said when the process is developed for the manner in which the public meeting is to be conducted, the hearing officer could require anyone quoting studies to provide data for the record to back up the information presented. He said we could have the hearing officer require that and build it into the process. Mosman said she would write up the things about which she has heard contradictions. Case said he would also like the freedom to at least question the statistics that are presented. He would like to be able to question in order to clarify the facts. Tyra-Lukens asked Mr. Rosow to work with the hearing officer to come up with the process. VOTE ON THE AMENDMENT: Motion carried 4-1, with Luse opposed. VOTE ON THE MOTION AS AMENDED: Motion carried 4-1,with Luse opposed. Luse clarified his negative vote by restating his position that this is a state issue, therefore he voted nay. XII. REPORTS OF ADVISORY BOARDS & COMMISSIONS XIII. APPOINTMENTS XIV. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS B. REPORT OF CITY MANAGER C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR 1. OUTDOOR SWIMMING POOL/WATER PARK FEASIBILITY EVALUATION Lambert said Staff is recommending the council approve a feasibility study on an outdoor water park. The recommendation would include appointing an ad hoc committee of four members from the Parks, Recreation & Natural Resources Commission, three residents at large, and one member each from the Foxjets and School District 272. The committee would work with Staff to evaluate a site or sites, and then look at a preliminary design. He said we would have to have a design and site in order to estimate the expenditures and revenues. Case thought we owe it to the residents to investigate this because of the response on the survey to this project. CITY COUNCIL MINUTES May 21, 2002 Page 13 MOTION: Case moved, seconded by Mosman, to approve the proposed process of evaluating the feasibility of an outdoor water park, including hiring a consultant to work with a citizen’s task force and City staff. Motion carried 5-0. 2. ATHLETIC PROGRAM TASK FORCE REPORT Lambert said the Council had requested Staff to get representatives from all of the various athletic associations together as a task force and talk about their needs for the next five to ten years. The task force was given the trends, the participation rates from 1995-2001, and the number of school- age children projected for the next ten years. The task force was asked to project their needs for the next 10-20 years out. The task force was focusing on outdoor facilities and they agreed we would need four new soccer fields and a new regulation baseball field. The task force recommended establishing a Citizens Committee to evaluate swimming pool needs prior to committing tax dollars to funding any athletic facility needs. The Parks, Recreation and Natural Resources Commission unanimously approved the recommendations of the task force at their May 6th meeting, and recommended that the Council delay any decisions on funding requests until information on the feasibility of a water park is completed. The Commission believed we need the whole picture including skating, swimming, golf and other. Lambert said we are assuming that this will be the last big evaluation phase or feasibility study on goals. They are expecting to come back to the Council with the whole package regarding the needs and what funding might be available at the end of the year. Case asked if it would be possible to find the land for the additional fields. Lambert replied that Staff has looked at that and believes we could light the existing fields. There is an area at Staring Lake Park with a softball field that could be turned into a soccer field, and we are building two fields at Crestwood. We have more survey work to do and will come back in 60 days with information on the options. Case noted we still have a few large parcels that might accommodate soccer fields but not a golf course. He thought we couldn’t squeeze a golf course in at this point. Lambert thought it makes sense to take a look at the existing facilities we have so that we can renovate the existing facilities before we add more. He said Staff liked the idea of a golf course where people can learn to play golf. We also need to take a look at our last survey because an 18-hole course was ranked No. 2 on the survey and a 9-hole course was No. 11. CITY COUNCIL MINUTES May 21, 2002 Page 14 MOTION: Mosman moved, seconded by Butcher, to approve the recommendation of the Athletic Programs Task Force as outlined in the memorandum dated May 21, 2002. Motion carried 5-0. D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR 1. CHARLSON AREA IMPROVEMENTS – PHASE II (RESOLUTION NO. 2002-105 Dietz said this is a resolution for improvements to provide sanitary sewer service to Grace Church. MOTION: Mosman moved, seconded by Butcher, to adopt Resolution No. 2002-105 awarding the contract for I.C. 02-5564, Charlson Area Improvements – Phase II to Ingram Excavating, Inc. in the amount o $625,655.00. Motion carried 5-0. F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Case moved, seconded by Butcher, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 9:05 p.m.