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City Council - 02/05/2002 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, FEBRUARY 5, 2002 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Sherry Butcher, Ron Case, David Luse, and Jan Mosman CITY STAFF: City Manager Carl Jullie, Parks & Recreation Services Director Bob Lambert, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram, City Planner Michael Franzen, City Attorney Ric Rosow and Council Recorder Jan Nelson Curielli I. ROLL CALL / CALL THE MEETING TO ORDER Acting Mayor Case called the meeting to order at 7:00 p.m. Mayor Tyra-Lukens was absent. II. PLEDGE OF ALLEGIANCE III. ADMINISTER OATH OF OFFICE TO DAVID LUSE Case said it was with tremendous pleasure that we welcome on board our newest Councilmember, David Luse. City Attorney Ric Rosow administered the oath of office to David Luse. A. RESOLUTION NO. 2001-21 APPOINTING COUNCILMEMBER DAVID LUSE AS COMMISSIONER TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY (HRA) City Manager Jullie said we need to pass a resolution appointing Mr. Luse to the HRA. MOTION: Mosman moved, seconded by Butcher, to adopt Resolution No. 2001- 21 appointing Councilmember David Luse as Commissioner to the Eden Prairie Housing and Redevelopment Authority (HRA). Motion carried 4-0. Acting Mayor Case recessed the Council meeting in order to convene the HRA to adopt an HRA resolution relating to Lease Revenue Refunding Bonds. The Council meeting reconvened at 7:15 p.m. IV. COUNCIL FORUM INVITATION Acting Mayor Case said the Council Forum has been modified as follows. Council Forum will be held the first and third Tuesday of the month from 6:30 to 7:00 p.m. in the CITY COUNCIL MINUTES February 5, 2002 Page 2 Council Chamber. Please note that this portion of the meeting is off-camera. The Council Forum will consist of two parts: scheduled and unscheduled appearances. 6:30 to 6:50 p.m. is reserved for scheduled participants. If you wish to schedule time to visit with the City Council and Service Area Directors, please notify the City Manager’s office (at 952- 949-8412) by noon of the meeting date with your request. The last 10 minutes of the Forum, from 6:50 to 7:00 p.m., is set aside for impromptu, unscheduled appearances by individuals or organizations who wish to speak to the Council. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Mosman added Item XIV A.2. Reference to Last Week’s Meeting. Jullie added Item XIV C.3 Resolution Adopting A Gifts, Donations and Sponsorships Policy and Item XIV.C.4 Resolution Accepting Donation of Conservation Easement. MOTION: Butcher moved, seconded by Luse, to approve the agenda as published and amended. Motion carried 4-0. VI. MINUTES A. CITY COUNCIL MEETING HELD JANUARY 8, 2002 MOTION: Mosman moved, seconded by Butcher, to approve as published the minutes of the City Council meeting held January 8, 2002. Motion carried 3-0-1, with Luse abstaining. B. CITY COUNCIL MEETING HELD JANUARY 15, 2002 Case corrected the first full sentence on Page 8 as follows: “He was concerned that we do need to get several …” MOTION: Luse moved, seconded by Butcher, to approve as published and amended the minutes of the City Council meeting held January 15, 2002. Motion carried 3-0-1 with Luse abstaining. VII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. EDEN PRAIRIE CITY CENTER FIRE STATION by the City of Eden Prairie. 2nd Reading for Planned Unit Development District Review within the I- 5 Zoning District with waivers on 30 acres, Zoning District Amendment in the I - 5 Zoning District on 30 acres and Subdivision of 30 acres into 2 lots. Location: 14800 Scenic Heights Road. (Ordinance No. 2-2002-PUD-2-2002 for PUD District Review and Zoning District Amendment) C. APPROVE DECLARATION OF RESTRICTIONS ON RILEY LAKE PARK CITY COUNCIL MINUTES February 5, 2002 Page 3 D. APPROVE PROPOSAL FOR IN-CONSTRUCTION SERVICES FOR THE PURGATORY CREEK RECREATION AREA GRADING AND STORM SEWER INSTALLATION E. ADOPT RESOLUTION NO. 2002-22 APPROVING SOUTHWEST MUTUAL AID ASSOCIATION REVISION F. APPROVE SECOND READING OF ORDINANCE NO. 3-2002 AMENDING CITY CODE SECTION 9.71 RELATING TO MAINTENANCE OF VEGETATION AND RESOLUTION NO. 2002-23 APPROVING SUMMARY ORDINANCE FOR PUBLICATION G. APPROVE SECOND READING OF ORDINANCE NO. 4-2002 AMENDING CITY CODE CHAPTER 2 RELATING TO BOARDS, COMMISSIONS AND TASK FORCES AND RESOLUTION NO. 2002-24 APPROVING SUMMARY ORDINANCE FOR PUBLICATION H. ADOPT RESOLUTION NO. 2002-25 AMENDING RESOLUTION NO. 2002-08 SETTING MEETING PLACES AND TIMES FOR BOARDS AND COMMISSIONS FOR 2002 I. AWARD CONTRACT FOR VARIABLE FREQUENCY DRIVES FOR WELL PUMPHOUSE NOS. 3, 4, 5 AND 6, I.C. 01-5547 J. APPROVE THIRD AMENDMENT TO DEVELOPERS AGREEMENT TO ADC TELECOMMUNICATIONS, INC. K. ADOPT RESOLUTION NO. 2002-26 APPROVING THE PRELIMINARY LAYOUT PLAN FOR I-494 FROM TH212 TO 0.5 WEST OF EAST BUSH LAKE ROAD L. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SEH FOR FINAL DESIGN OF TH212/VALLEY VIEW ROAD INTERCHANGE AREA IMPROVEMENTS, I.C. 01-55543 M. ADOPT RESOLUTION NO. 2002-27 TO RECEIVE FEASIBILITY REPORT AND SET PUBLIC HEARING FOR CRESTWOOD TERRACE AREA STREET AND UTILITY IMPROVEMENTS, I.C. 98-5474 N. APPROVE TEMPORARY PERMIT-TO-CONSTRUCT FOR MNDOT WITHIN CITY STORM WATER FACILITIES NORTH OF VIKING DRIVE, I.C. 02-5553 O. APPROVE MASTER LEASE AGREEMENT WITH XCEL EMERGENCY FOR INSTALLATION OF EMERGENCY VEHICLE PRE-EMPTION (EVP) EQUIPMENT ON STREETLIGHTS, I.C. 01-5541 CITY COUNCIL MINUTES February 5, 2002 Page 4 P. AUTHORIZE AGREEMENT WITH HENNEPIN CONSERVATION DISTRICT FOR EDEN PRAIRIE TO SPONSOR THE WETLAND HEALTH EVALUATION PROJECT Q. ADOPT RESOLUTION NO. 2002-28 AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING FORM AND DETAILS, AND PROVIDING FOR PAYMENT OF $890,000 G.O. EQUIPMENT CERTIFICATES OF INDEBTEDNESS R. ADOPT RESOLUTION NO. 2002-29 RELATING TO LEASE REVENUE REFUNDING BONDS (CITY HALL AND COMMUNITY CENTER PROJECTS), SERIES 2002A OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF EDEN PRAIRIE, MINNESOTA; AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE-PURCHASE AGREEMENT S. ADOPT RESOLUTION NO. 2002-30 AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $1,000,000 G.O. BONDS, SERIES 2002A (JOINT PUBLIC SAFETY FACILITY) T. ADOPT RESOLUTION NO. 2002-31 APPROVING AND CONSENTING TO THE ASSIGNMENT OF TAX INCREMENT FINANCING BY EP SENIOR HOUSING LLC, EP ASSISTED LIVING, LLC, AND SC MINNESOTA PROPERTIES, LLC TO GLASER FINANCIAL GROUP, INC. U. APPOINT CITIZEN TASK FORCE FOR JEAN HARRIS MEMORIAL Regarding Item U, Case noted that at the time David Luse was put on the task force, he had not yet been appointed to the Council. Case thought it was a great idea to have Councilmember Luse serve, but it does raise the question of having Council involvement on the task force. If the rest of the Councilmembers were okay with Council involvement, he suggested that Councilmember Butcher be added to the list. Jullie said there should be no problem with that. Butcher said she would be honored to serve on the task force. MOTION: Mosman moved, seconded by Luse, to approve as published Items A- T of the Consent Calendar and amended Item U. Motion carried 4-0. VIII. PUBLIC HEARINGS / MEETINGS A. BP AMOCO by BP Products North America, Inc. Request for Guide Plan Change from Neighborhood Commercial to Community Commercial on 1.4 acres, Planned Unit Development Concept Amendment on 2.45 acres, Planned CITY COUNCIL MINUTES February 5, 2002 Page 5 Unit Development District Review with waivers on 2.45 acres, Zoning District Change from N-Com to C-Com on 1.4 acres, Zoning District Amendment with the C-Com District on 1.05 acres, Site Plan Review on 2.45 acres, and Preliminary Plat of 2.45 acres into two lots. Location: Southeast corner Highway 212 and Anderson Lakes Parkway. (Resolution No. 2002-32 for PUD Concept Amendment, Ordinance for PUD District Review and Zoning Amendment, Resolution No. 2002-33 for Comprehensive Guide Plan Change, and Resolution No. 2002-34 for Preliminary Plat) Jullie said the official notice of this public hearing was published in the January 24, 2002, Eden Prairie News and was sent to 33 property owners. John Kosmas, site architect for BP Amoco, reviewed the project. He said the current buildings will be replaced by a 4200 square-foot convenience store and a car wash. He reviewed the site drawings, noting they eliminated the southerly drive on the property and relocated it further south. They plan to use rain gardens to filter the water rather than a ponding system. The rain gardens do some filtering before water is discharged into the storm sewer. He noted that the rain gardens are a new concept and do require maintenance. They plan to transplant some of the plant material from the site. Butcher asked if they will be changing the holding tanks. Kosmas said they will be removed and replaced with slightly larger tanks in a little different location. Butcher said the Council learned about recycling of building materials recently and asked what this project will do with the tanks that are removed. Kosmas replied that many times the tanks can’t be reinstalled and recertified. The cost of recertification is high because of State regulations regarding what we can do with previously installed tanks. Butcher asked if they will be doing deconstruction of the materials from the old building. Kosmas said they will recycle or dispose of the material. Mosman noted the Council received a letter from a resident about bike and pedestrian access to the store. Kosmas said a Staff member had called him about the request. He reviewed the solution that they have come up with, noting that the logistics of the site are somewhat difficult to adapt to the request. Luse asked if that access is going to be part of their commitment. Kosmas said it is part of the packet. Luse asked when they would be able transplant the plant materials on the site. Kosmas said they planned to store the plantings off site and then bring them back. He didn’t know the exact starting date, and they need to take the materials at the proper time of the year. Luse noted they will have a very small window of time to get some of the larger caliper material out of the ground and then back in again. CITY COUNCIL MINUTES February 5, 2002 Page 6 Regarding the rainwater gardens, Butcher said the Council had a workshop tonight with the Watershed District, and they were very excited about the project. She thought this concept is a very nice asset to the project. Luse said we need to celebrate the fact that Eden Prairie has been the leader in reforestation and now it is a leader in the use of rainwater gardens. Franzen said the Planning Board voted 7-0 to recommend approval of the project at the January 14, 2002 meeting. There were no comments from the audience. MOTION: Mosman moved, seconded by Luse to close the Public Hearing; to adopt Resolution No. 2002-32 for Comprehensive Guide Plan Change from Neighborhood Commercial to Community Commercial on 1.4 acres; to adopt Resolution No. 2002-33 for Planned Unit Development Concept Review on 2.45 acres; to approve 1st Reading of the Ordinance for Planned Unit Development District Review with waivers, Zoning District Change from N-Com to C-Com on 1.4 acres and Zoning District Amendment within the C-Com Zoning District on 1.05 acres; to adopt Resolution No. 2002-34 for Preliminary Plat on 2.45 acres into 2 lots; and to direct Staff to prepare a Developer’s Agreement incorporating Staff and Board recommendations and Council conditions. Motion carried 4-0. B. PARKSIDE PLACE by William and Suzette Dupont. Request for Zoning District Change from Rural to R1-22 on 1.3 acres and Preliminary Plat of 2.2 acres into 3 lots. Location: 18390 Dell Drive. (Ordinance for Zoning District Change and Resolution No. 2002-35 for Preliminary Plat) Jullie said official notice of this public hearing was published in the January 24, 2002, Eden Prairie News and was sent to 20 property owners. He noted this is a simple subdivision process for Preliminary Plat of 2.3 acres into three single- family lots at 18390 Dell Drive. He said the Planning Board voted 7-0 to recommend approval at the January 14, 2002 meeting. He noted that a Developer’s Agreement is not recommended because of the simplicity of the project. There were no comments from the audience. MOTION: Butcher moved, seconded by Mosman, to close the Public Hearing; to adopt Resolution No. 2002-35 for Preliminary Plat on 2.2 acres into 3 lots; and to approve 1st Reading of the Ordinance for Zoning District Change from Rural to R1- 22 on 1.3 acres. Motion carried 4-0. C. COMPREHENSIVE GUIDE PLAN (Continued to March19, 2002) Jullie noted that this public hearing should be continued until the final agreement between the City and the Metropolitan Airports Commission is completed because the agreement will modify Chapter Six-Aviation of the Guide Plan. CITY COUNCIL MINUTES February 5, 2002 Page 7 MOTION: Mosman moved, seconded by Luse, to continue the public hearing for the Comprehensive Guide Plan Update to the March 19, 2002 meeting. Motion carried 4-0. D. VACATION OF DRAINAGE AND UTILITY EASEMENTS IN PART OF BEARPATH 4TH ADDITION, VACATION 02-01 (Resolution No. 2002-36) Jullie said official notice of this public hearing was published in the January 17, 2002, Eden Prairie News and was sent to seven property owners. He said the property owner has requested this vacation to remove underlying drainage and utility easements from the property to enable the combination of lots. Replacement easements will be dedicated on the new plat. There were no comments from the audience. MOTION: Luse moved, seconded by Butcher, to close the public hearing; and to adopt Resolution No. 2002-36 vacating Drainage and Utility Easements over Lots 6 and 7, Block 1, Bearpath 4th Addition. Motion carried 4-0. There were no comments from the audience. E. VACATION OF A WALKWAY EASEMENT IN PORTNOY’S THIRD ADDITION, VACATION 02-02 (Resolution 2002-37) Jullie said official notice of this public hearing was published in the January 17, 2002, Eden Prairie News and was sent to 4 property owners. He said a Quit Claim Deed, executed in 1984, describes a portion of the property to be used for walkway purposes. Park and Recreation Services recently constructed the walkway on an alignment somewhat different than originally anticipated. The property owner has requested the 1984 description be vacated and a new easement, based on the constructed alignment, be executed. The property owner has agreed to the new easement description. There were no comments from the audience. MOTION: Luse moved, seconded by Butcher, to close the public hearing, and to adopt Resolution No. 2002-37 vacating walkway easement in Portnoy’s Third Addition. Motion carried 4-0. IX. PAYMENT OF CLAIMS MOTION: Mosman moved, seconded by Butcher, to approve the Payment of Claims as submitted. The motion was approved on a roll call vote, with Butcher, Luse, Mosman, and Case voting “aye.” X. ORDINANCES AND RESOLUTIONS CITY COUNCIL MINUTES February 5, 2002 Page 8 A. HENNEPIN VILLAGE by The Pemtom Land Company. 2nd Reading for Planned Unit Development District Review with waivers on 28.3 acres, Zoning District Change from Rural to R1-9.5 on 10.3 acres and from Rural to RM-6.5 on 18 acres, and Site Plan Review in the RM-6.5 District on 18 acres. Location: South of Flying Cloud Airport, east of Eden Prairie Road, and north of Highway 212. (Ordinance for PUD District Review and Zoning District Change and Resolution for Site Plan Review) Jullie said they have been working several weeks on the final Developer’s Agreement and are coming close to complete resolution. He said this is a complicated issue, and the developer has requested a continuance for two weeks to the February 19, 2002 meeting. Rosow said the Council does not need a motion with a request for continuance. B. ADOPT RESOLUTION NO. 2002-38 CALLING FOR PUBLIC HEARING ON THE PROPOSED ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS Jullie said the Minnesota Statutes Chapter 462C.04, Subd. 2, and Section 147(f) of the Internal Revenue Code, require as a condition to the issuance of Multifamily Housing Revenue Bonds that a public hearing be held. This hearing is scheduled for March 7. Councilmember Luse said he has a financial interest in the land so he would not participate in the discussion nor would he vote on the matter. MOTION: Butcher moved, seconded by Mosman, to adopt Resolution No. 2002- 38 Calling For Public Hearing on the Proposed Issuance of Multifamily Housing Revenue Bonds to be held March 9, 2002. Motion carried 3-0-1, with Luse abstaining. XI. PETITIONS, REQUESTS AND COMMUNICATIONS A. MINNESOTA WATER QUALITY PARTNERSHIP REPORT AND REQUEST FOR FUNDING Jullie said the Minnesota Water Quality Partnership has requested time to update the City Council on recent legislation limiting use of phosphorus and to request assistance with funding their efforts. He introduced Craig Dawson, City Manager of Shorewood. Mr. Dawson said the Minnesota Water Quality Partnership is seeking ways to improve our water quality and the function of our storm water system. They have been working with the legislature the last couple of years to legislate against the use of phosphorus in fertilizers. He said phosphorus is not needed in most Minnesota soils, and it is a positive factor in the algae growth in lakes, which degrades the water quality and erodes property values. They are seeking statewide CITY COUNCIL MINUTES February 5, 2002 Page 9 legislation regarding the sale and use of fertilizers that have phosphorus added. He anticipates that they will have another $30,000 of expenses over the next few months while they give a focused effort to get the legislation through this year. He asked the Council to give the group their consideration and support. Mosman asked what percentage of naturally occurring phosphorus comes from the lands to the west of the metropolitan area. Dawson said they have tried to focus only on urban lawns, not gardening or farming. The Dept. of Agriculture has been concerned about extending this beyond the urban area, and the partnership looks on this as a chance for urban residents to see they have some responsibility in this area. Mosman asked if they are just looking at retail sales since she assumed that farmers would be buying wholesale. Dawson replied that suppliers would be subject to the proposed legislation. They plan to work on point-of-sale information that would be available throughout the area. They need to establish the state policy so they can start on the implementation procedures. Luse asked about golf courses and commercial establishments. Dawson replied they would also be subject to the legislation. Dawson noted that many people recognize there is a cost to applying phosphorus, and they found that golf courses don’t need to add phosphorus in most areas of their courses. Case asked Mr. Dietz if there is an educational budget that might be used to support this effort financially. Dietz responded that the storm water utility fund is set for the purpose of dealing with quantity and quality. Dietz asked if the range of giving has been 3¢ to 10¢ per capita in other cities. Dawson said they would appreciate anything we were willing to give. Case asked how much is in the storm water utility fund. Dietz said we have about $600,000 a year and are still saving. Butcher asked what cities that are similar in size to Eden Prairie have given. Dawson replied that Plymouth gave $6600, and others including Eagan and Burnsville have ranged from $1,000 to $2500. Case thought this is a great cause. He suggested we give $5500, or 10¢ per capita. Dietz said he too would recommend 10¢ per capita. He said we have a fertilizer ordinance on the books and if this legislation is passed we could get out of the business of dealing with lawn fertilizer issues. He noted we had talked about doing something on our own, but he thought this is the right approach to do this on a statewide basis. MOTION: Luse moved, seconded by Mosman, to fund the Minnesota Water Quality Partnership at $5,500, or approximately 10¢ per capita. Motion carried 4- 0. CITY COUNCIL MINUTES February 5, 2002 Page 10 Dawson thanked the Council for their support. XII. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. HERITAGE PRESERVATION COMMISSION 2001 SUMMARY – LORI PETERSON-BENIKE, CHAIR Lori Peterson-Benike, Chair of the Heritage Preservation Commission, reviewed the Commission’s activities for 2001. She brought samples of the new interpretive panels that will be installed this spring at historic sites around the city. She said John Gertz has been working very hard on this project She said a capital project grant enabled them to have the dorm at Glen Lake Children’s Camp reroofed. The National Registry of Historic Places reviewed our application for Lookout Park but did not support it, primarily because the vegetation prevented them from seeing the site. She noted they did not close the door on the project and, after we have cleaned up and restored some of the site, we will resubmit the application. She said the HPC’s challenge is to ensure there is a plan to use the historic sites around the City. She said they will come up with a usage plan for anyone who uses one of the sites. She said they continue to work to evaluate the bluff area earth mounds. There are a lot of mounds in the City, and they are being studied and monitored. They have a restoration project for the Cummins Grill Homestead, Smith- Douglas-More House and the Riley Jacques Farm. They have come up with a budget for those projects. She said the City received two awards—one from the Preservation of Land group for the Glen Lake Children’s Camp and an award of excellence for the new interpretive panels. In 2002 they plan to complete the adaptive reuse of the Smith-Douglas-More House to commercial use. They need 1000 square feet added to the kitchen at that facility. They also plan to resubmit the Lookout Park area and to complete local registration of 12 properties. She said there are two University of Minnesota graduate students who are planning senior projects with the Cummins Grill House and the Smith-Douglas- More House. She thanked the Council and Staff for their support of the commission’s work. Case thanked Lori for her presentation and noted that what makes our community unique is our cultural events and traditions. CITY COUNCIL MINUTES February 5, 2002 Page 11 Mosman asked if they have confirmed that the kitchen addition at the Smith- Douglas-More House won’t ruin the house. Benike said the kitchen wasn’t original to the house, and the Commission is involved in every step of the addition. Butcher thanked Lori for the hard work they have done. She noted that three of the current Councilmembers served on the HPC. Luse noted we need to cherish Eden Prairie and the history behind it. XIII. APPOINTMENTS XIV. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Council Goals for 2002 Case noted that Councilmember Mosman suggested to the Council at the first meeting of the year that we continue a tradition of the Council where each Councilmember brings goals to work on this year and then prioritize them at a Council workshop. Case said he has three goals: a. The Mayor would convene a meeting of representatives from the City, School District, Chamber of Commerce and civic organizations that would look at ways in which Eden Prairie can present itself in a more positive light in order to market our strengths. This could be a single meeting event, but it might grow into a task force or perhaps we would look at hiring a public relations consultant. b. As he suggested last year, he thought we need an athletic task force where representatives from all youth and adult sports programs could come together to develop a plan that would address the athletic needs today, the needs when our population peaks, and on into the future. The charge would be to analyze the demographic data, analyze the current facilities, make proposals for additional facilities and then bring back a general dollar estimate to meet the needs. He thought if we don’t address the issue in this way, the proposals come to us and get approved out of context with the overall needs of the athletic community. c. As the expansion of the Flying Cloud Airport progresses toward a final resolution, he sees the City more involved with regional and statewide groups that are working on resolution to problems with the aviation industry. He thought we could work with MAC on this CITY COUNCIL MINUTES February 5, 2002 Page 12 for ideas like a larger satellite airport. He thought we could help become a catalyst to bring all the parties to the table and then go to the legislature to seek changes. Butcher said her goals were: a. Continue to keep our commitment to homeland security over the next few years, working with our exceptional staff as they continue to keep the City safe. We need to keep an eye on what is going on and make sure the money is spent well and we are secure. We need continued training of staff and strong communication with other cities in the region. b. Maintain strong relationships with Eden Prairie businesses. This may include innovative partnerships to attract and retain businesses. c. Revisit our strategic initiatives and our strategic plan as we look forward. We need to identify our future goals and determine if we are still on target. d. Create stronger links to communicate with residents. We need to create tools that will help our residents understand what we do and what we accomplish annually as well as identify what residents would like to see us participate in. She noted that Councilmember Mosman and she saw a very interesting performance update from the Atlanta City Council when they attended the convention in Atlanta. Mosman said her goals were: a. Community crime and disaster preparedness outreach effort, whether as a series of workshop meetings or simply as a segment in the newspaper and on our new website. b. Our historic houses are being studied for structural needs and scheduled programs and the resulting use is way up. Our goal would be to keep expanding the public use of all of the sites for school use, resident rental or tours in order to take full advantage of our historic houses. c. Improved business relations was mentioned last year. The Habitat for Technology was started. There are some meetings already taking place this year between the Chamber and City Staff to look at ways to encourage new companies to consider our available commercial space. CITY COUNCIL MINUTES February 5, 2002 Page 13 d. We are nearing a final agreement with MAC and many people are wondering what we have accomplished there. As soon as we are able, it would be helpful for residents to see clearly what controls and protections have been afforded and compare that to what could have been the result without negotiations. e. The Birch Island Woods task force mentioned in January is already being formed by City Staff. We need to look at how to budget for contract money for grant writing and to look at what type of non- profit entity could be formed to do fund raising and get residents involved in helping protect and develop our remaining natural areas. f. Market our new web site to residents, employees, commissions and the Council in order to educate, communicate, gather ideas and save time and paper on a daily basis. Luse thought all of the ideas brought up tonight are good and things that we will look forward to working on together. He stated that he was honored and humbled to be involved in the process. His goals were: a. Put closure on the airport issue, communicate the final agreement, and then begin the healing process. He would like to see us come back together as 55,000 residents and embrace the airport area. He thought we need a master vision of what it can be and bring back some ideas to the people. b. A Convention Center that could be a public/private joint venture using a location such as the Best Buy headquarters. This could be used for community gatherings. c. A third sheet of ice. He thought within Eden Prairie this is one of the most cost-effective programs we have in that it is self- sustaining. He said Minnetonka is building a $4.5 million hockey facility with a combination of public and private support that will be handed back to either the City or the School District at some predetermined time. He thought we should look at that in addition to Councilmember Case’s idea of forming an athletic task force. d. We need to celebrate a lot of the really good things that are going on in the City. From his business experience he knew that we have the best Staff in the 11-county area. We need to celebrate that after losing our beloved Mayor Harris, we have Nancy Tyra-Lukens in the position now. He was not sure the 55,000 residents know that, despite all of the development, we have 40% green space in this city. That is an unbelievable accomplishment, and we need to remind ourselves of it and celebrate. CITY COUNCIL MINUTES February 5, 2002 Page 14 Case noted that Councilmember Luse and he have met a couple of times over the past year and he appreciates the fact that Councilmember Luse can help us bring out the good news about the City. Case asked if the goals expressed by the Councilmembers will come back to the Council at a future workshop meeting. Jullie said they will be brought back to the Council. 2. Councilmember Mosman - Reference to Last Week’s Meeting Mosman said she learned that there were microphone problems last week during the Council meeting. She thought the issues the Council discussed were highly important, and she wanted to review some of the statements to make sure residents were aware of what was said: a. Councilmembers noted there were many good candidates who came forward, all of whom we could have worked with on the Council. She and others thanked the many residents who took the time to call or write with support for any of the candidates. b. She hears Eden Prairie residents’ concerns every day, and the resounding voice is for positive change and growth for Eden Prairie. We have seen much change here in the last year, but change is not inherently due to internal turbulence but rather comes as a natural process. c. She believes the Council continues to work objectively for the best of the City. Eden Prairie has come a long way. All of us need to focus on the future and all the good that we can build for Eden Prairie. B. REPORT OF CITY MANAGER 1. City Manager Position Profile Jullie said the City Manager Position Profile was prepared by Personnel Decisions International to be used as a further screening tool and information source as we progress toward final selection of a new Eden Prairie City Manager. The input for this document was provided through personal interviews with Councilmembers, Service Area Directors, community representatives, employee focus groups, email input and document reviews. Jullie said the profile outlines certain challenges and issues facing the position and also provides an extensive list of qualities we would desire the new manager to possess. The general areas include leadership, human resources, communications skills, judgment and decision-making, administrative and technical skills and personal characteristics. CITY COUNCIL MINUTES February 5, 2002 Page 15 Case asked if it would be appropriate to make public the number of candidates we have for the position. Jullie replied that the initial response to the advertisement was 77, and of those 49 met the general criteria. Case noted the general criteria were for candidates from cities with over 10,000 population and from the state of Minnesota, which means we had a large pool of candidates with a lot of experience. Jullie said with further screening there were found to be 12 very well qualified applicants who were given further consideration. Jullie said the Review Committee appointed by the Council has further screened the list to seven candidates who have been invited to actual interviews. We have a substantial screening process that will include interview panels with line workers from the Service Areas, the Council, and Service Area Managers. Interviews are scheduled for next week. MOTION: Luse moved, seconded by Mosman, to approve the City Manager Position Profile as prepared by Personnel Decisions International. Motion carried 4-0. C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR 1. Birch Island Woods Task Force and Charter Statement Parks and Recreation Director Lambert said the proposed charter statement for the Birch Island Woods Task Force outlines the list of responsibilities the Council requested. There is also a list of volunteers that have been recommended to serve on the task force. He asked the Council to approve the charter statement and the Task Force membership. Councilmember Butcher read the list of proposed members for the Task Force, as follows: Julie Arthur-Sherman, Katharine Colla, Gary Diamond, Katy Egan-Benek, Steve Hartle, Vicky Miller, Sharam Missaghi, Geri Napuck-Westermann, Dr. Richard Owen, Terry Picha, Jeff Strate, and George Tkach. MOTION: Butcher moved, seconded by Luse, to approve the Task Force Charter Statement for appointing a Citizens Committee to develop a Management Plan and Development Plan for Birch Island Woods Conservation Area, and to appoint the citizens listed in the staff memo dated February 5, 2002. Motion carried 4-0. 2. Proposed Leisure Education Program for Individuals with Disabilities Lambert said Carla Kress, Adaptive Service Coordinator, would review the proposed Leisure Education Program for Individuals with Disabilities. CITY COUNCIL MINUTES February 5, 2002 Page 16 Kress said the goal of the proposed program is to develop and implement a variety of adaptive programs for individuals with disabilities. The program is designed to offer both individual or group program plans. A Certified Therapeutic Recreation Specialist would be hired to implement the individual and/or group program plans. Individuals within each program plan would pay an hourly rate plus any additional costs that may incur based on the program plan. She said the intent is that the program would cover 100% of its cost from user fees. Kress noted the Leisure Education Program is a very unique program that does not currently exist in any other city. The program will be a one-year pilot project that will be monitored monthly for expenses versus revenue, and evaluated quarterly. She reviewed the benefits of the program for the participants and their families and for the City of Eden Prairie. She said most importantly, the program will assist individuals with disabilities to become active participants in their community. Case thought many of the Councilmembers would be in favor of this even if there were more projected expenses with the program. Kress pointed out several members of the audience who came to the meeting tonight to show their support for the program. Mosman asked if we will continue to offer some of the same programs or will this mean all new programs. Kress responded we will continue with the same programs and, depending on the needs, we will expand so that we have a variety of options. Butcher noted that she has been honored to serve on the Human Services Review committee. The programs we offer have always been innovative and creative. This program is very cutting edge, and she is very pleased that we will participate in this. MOTION: Butcher moved, seconded by Mosman, to approve the Leisure Education Program for individuals with disabilities as outlined in the staff memorandum dated February 5, 2002. Motion carried 4-0. 3. Resolution No. 2002-39 Adopting a Gifts, Donations and Sponsorships Policy Rosow said this is a resolution adopting a gifts, donation and sponsorship policy. A developer, Matrix Development, LLC, has offered to donate a conservation easement to the City, and in order to take advantage of the tax loss a formal policy is needed. The Parks Department uses a program for accepting gifts and that language was used for the formal policy. Luse said he would abstain from the discussion and from the vote on this resolution. CITY COUNCIL MINUTES February 5, 2002 Page 17 MOTION: Butcher moved, seconded by Mosman, to adopt Resolution No. 2002-39 Adopting a Gifts, Donations and Sponsorships Policy. Motion carried 3-0-1, with Luse abstaining. 4. Resolution No. 2002-40 Accepting Donation of Conservation Easement Rosow noted this was not a part of the Developer’s Agreement but was offered voluntarily by Matrix Development, LLC. MOTION: Mosman moved, seconded by Butcher, to adopt Resolution No. 2002-40 Accepting Donation of a Conservation Easement. Motion carried 4-0. D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR 1. Purchase of Network Infrastructure Equipment Jullie said this is a request to replace some of our technology equipment in order to keep it up to date. The request is for purchase of CISCO network equipment that will provide faster connections for all desktop computers, faster connections to remote locations from City Hall, a faster connection from the Police Subnet to the City Hall Subnet, IP Telephony ready for City Hall, and increased overall network bandwidth, performance and efficiency. Case asked if this fits into any long-range plan. Jullie replied that this is just following a typical replacement schedule of three to five years. MOTION: Mosman moved, seconded by Luse, to authorize purchase of CISCO network equipment from State Contract vendor Comark for an amount not to exceed $63,070.94. Motion carried 4-0. E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Case said he meant to present a brief biography of Councilmember Luse earlier this evening. He reviewed Councilmember Luse’s record, including his service on the City Council in Victoria, and his participation in several businesses and non-profit groups. Case welcomed Councilmember Luse to the Council. CITY COUNCIL MINUTES February 5, 2002 Page 18 XVI. ADJOURNMENT MOTION: Mosman moved, seconded by Luse, to adjourn the meeting. Motion carried 4-0. Acting Mayor Case adjourned the meeting at 9:05 p.m.