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City Council - 04/05/2022APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, APRIL 5 2022 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, Community Development Director Julie Klima, Police Lieutenant Jess Irmiter, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. TELECOMMUNICATORS WEEK PROCLAMATION Police Lieutenant Jess Irmiter stated the telecommunications provide excellent services to the City of Eden Prairie. He explained the dispatchers are familiar with City Staff and the details of the City because Eden Prairie has their own dispatch. In 2021, Eden Prairie dispatchers answered over 42,000 calls for service. He noted eight of the City’s 12 dispatchers have been with the City for over 20 years. Fire Chief Scott Gerber added the telecommunications are part of first responders in Eden Prairie. Case read the Proclamation in full and noted the Council’s appreciation of the dispatchers and their work. B. ARBOR DAY PROCLAMATION Lotthammer stated Eden Prairie has been a Tree City USA for over 40 years. CITY COUNCIL MINUTES April 5, 2022 Page 2 He stated the Arbor Day event will be hosted at Round Lake Park on Saturday, April 30, 2022. There will be free trees available at the event, and well over 300 trees have been planted in the City in recent years. Case stated Eden Prairie has more trees today than since the glacial period. He then read the Proclamation in full. C. ACCEPT DONATION FROM NEXT CHAPTER INSURANCE FOR SENIOR CENTER (Resolution No. 2022-55) Lotthammer explained this item is to accept a donation to support the bingo program at the Senior Center. Case noted the Council appreciates donations as they make tax dollars go further. MOTION: Narayanan moved, seconded by Nelson, to adopt Resolution No. 2022-55 accepting the donation of $250 from Next Chapter Insurance the August Bingo event at the Senior Center. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Toomey moved, seconded by Freiberg, to approve the agenda as published. Motion carried 5-0. VI. MINUTES D. COUNCIL WORKSHOP HELD TUESDAY, MARCH 15 , 2022 E. CITY COUNCIL MEETING HELD TUESDAY, MARCH 15, 2022 MOTION: Toomey moved, seconded by Narayanan, to approve the minutes of the Council workshop held Tuesday, March 15, 2022, and the City Council meeting held Tuesday, March 15, 2022, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LIST B. SECOND READING OF ORDINANCE NO. 9-2022 AMENDING CITY CODE CHAPTER 13 TO ESTABLISH AFFORDABLE HOUSING TRUST FUND AND ADOPT RESOLUTION 2022-56 APPROVING SUMMARY ORDINANCE C. SECOND READING OF ORDINANCE NO. 10-2022 AMENDING CITY CITY COUNCIL MINUTES April 5, 2022 Page 3 CODE SECTION 5.76 RELATING TO MOBILE FOOD VENDORS AND 9.05 RELATING TO FIRE CODE PERMITS AND ADOPT RESOLUTION NO. 2022-57 APPROVING ORDINANCE SUMMARY D. APPROVE 2021 UNBUDGETED FUND TRANSFERS E. APPROVE INTERLOCAL AGREEMENT FOR MEMBERSHIP IN THE INTERLOCAL PURCHASING SYSTEM (TIPS) F. APPROVE AGREEMENT WITH BIFF’S, INC. FOR PORTABLE TOILET SERVICERS G. APPROVE AGREEMENT WITH ISG FOR DESIGN, CONSTRUCTION, AND BIDDING DOCUMENTS FOR ROUND LAKE PARK BUILDING H. APPROVE AGREEMENT WITH ISG FOR DESIGN, CONSTRUCTION, AND BIDDING DOCUMENTS FOR MILLER PARK INDOOR COURT FACILITY I. AUTHORIZE GRANT APPLICATION SUBMISSION FOR METROPOLITAN COUNCIL’S REGIONAL SOLICITATION FOR FEDERAL TRASPORTATION FUNDS FOR FLYING CLOUD DRIVE TRAIL J. AWARD CONTRACT FOR 2022 CURB AND GUTTER REPLACEMENT TO CURB MASTERS INC. K. APPROVE SETTLEMENT AGREEMENT FOR PARCEL 3 FOR TOWN CENTER STATION PROJECT (Resolution No. 2022-58) L. AWARD CONTRACT FOR 2022 STRIPING TO SIR LINES-A-LOT LLC M. APPROVE AGREEMENT WITH WSB AND ASSOCIATES, INC. FOR CONTRACT ADMINISTRATIVE SERVICES FOR CSAH 61 LANDSCAPING PROJECT N. APPROVE CONTRACT WITH ELECTRIC PUMP FOR REPAIR OF WASTEWATER PUMP AT SPRING ROAD SANITARY SEWER LIFT STATION O. APPROVE AGREEMENT FOR PHASE IX POND INVENTORY AND INSPECTION PROGRAM WITH STANTEC, INC. CITY COUNCIL MINUTES April 5, 2022 Page 4 MOTION: Narayanan moved, seconded by Freiberg, to approve Items A-O on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS A. CODE AMENDMENT FOR LIGHTING by City of Eden Prairie. First Reading of Ordinance to Amend City Code Chapter 11 Relating to Site Lighting (Ordinance) Klima explained the proposed amendment cleans up code to implement design standards Staff currently captures in the Development Agreement. The amendment maintains lighting standard of 0.5 foot-candles at property line, allows a three foot base for pole lights and a maximum pole light height of 25 for a total of 28 feet, requires downcast cut-off, or recessed lighting fixtures for poles and walls, requires canopy lighting flush with the canopy ceiling, except decorative lights at building entrances, and minimizes light spill onto adjacent properties. Klima stated in most recent Eden Prairie lighting complaints, color has been the issue rather than the brightness. She noted the Police Department has a light meter. The change from incandescent to LED bulbs can appear to have a difference in brightness. Klima showed a slide depicted the color spectrum of lights. The higher the number Kelvins in a light, the cooler the color is. Staff has found that other communities do not regulate the number of Kelvins in lighting. There are a handful of communities in Minnesota which regulate a dark sky curfew or hours. Nelson asked if there is a requirement for lighting to be LED. Klima noted the same question came up at a Planning Commission meeting. Code does not require LED lighting, but developers have stated LED lighting is an industry standard. Nelson asked if the City should require LED in a future code change. Klima stated it is the purview of the Council to make such a decision. Staff has not found such a requirement in other communities, likely because it is now an organic standard. Nelson asked if Eden Prairie has any dark sky requirements or require lighting be pointed down. Klima stated the code amendment would require all lighting to be downcast and cutoff. As for uplighting for features such as art of flag, it must be approved through a Planned Unit Development process. Narayanan asked if the codes in question apply to fronts of businesses or parking lot lighting. Klima stated the amendment addresses wall lighting and pole CITY COUNCIL MINUTES April 5, 2022 Page 5 lighting but not signage. For example, if there were a development project proposed, they would have to include a photometric plan reflecting the locations of lighting and measurement of lights at various locations in the property line. Store front signage is a separate code. Narayanan asked if there would be off-hour lightings. Klima stated the current lighting standard does not require any lights be dimmed or turned down. Narayanan asked if the City has received complaints about lighting. Klima stated there has been two lighting-related complaints since her time with Eden Prairie. In both scenarios, there has been a lighting measurement and all issues have been resolved. The complaints have been from residents who have been concerned about brightness. Freiberg asked if the City lights would need to be changed in terms of starkness. Ellis stated Xcel Energy has updated all of their LED lighting across the State and has replaced the dull yellow light with 3000 Kelvin LED lights. There are varying wattages depending on the size of the street. Case asked what the 0.5 candlelight looks like. Klima stated Staff has reviewed all development projects, and they are in compliance with the code. She noted they have looked at Grace Church as it is a large structure in a residential area, and it complies with City code. Case stated it is important for all parts of a parking lot to be safe. However, large parking lots give off a lot of light even when there may not be a need overnight. Case asked how they can reconcile those two things. Klima stated the amendment does not address the issue, and it would require additional research. Case stated he would be comfortable moving forward with the proposed amendment and added he would like Staff to research his question further. Narayanan noted technology has changed immensely in the last ten years, and motion-activated lighting is much more affordable now. Motion sensors could be used to address the issue mentioned by Mayor Case. There were no comments from the audience. MOTION: Nelson moved, seconded by Freiberg, to close the public hearing and to approve the 1st Reading of the Ordinance to Amend City Code Chapter 11 relating to Lighting. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Toomey, to approve the payment of CITY COUNCIL MINUTES April 5, 2022 Page 6 claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Mayor’s Water Challenge (Resolution No. 2022-59) Case stated the Mayor’s Water Challenge is a national competition of sorts. A city wins by getting the largest amount of residents to sign up to commit to decrease their water usage during a particular month. Eden Prairie is currently in second place. Getschow noted the competition is divided based on the size of the City. Eden Prairie has always done well, but one year they placed in the top five at the end of the Challenge. Case added Eden Prairie has been making headway in decreasing water usage. Getschow stated residents can make a pledge at www.mywaterpledge.com. MOTION: Freiberg moved, seconded by Nelson, to adopt Resolution No. 2022-59 supporting the Wyland Mayor’s Challenge for Water Conservation. Motion carried 5-0. B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY CITY COUNCIL MINUTES April 5, 2022 Page 7 XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:43 p.m. Respectfully submitted, _________________________ Nicole Tingley, City Clerk