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Planning Commission - 10/10/2022APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY, OCTOBER 10, 2022 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Frank Sherwood, Andrew Pieper, Ed Farr, Rachel Markos, Carole Mette, William Gooding, Robert Taylor, Dan Grote CITY STAFF: Jeremy Barnhart, City Planner; Rod Rue, City Engineer; Matt Bourne, Parks & Natural Resources Manager; Kristin Harley, Recording Secretary I. CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE – ROLL CALL Absent was commission member Farr. III. APPROVAL OF AGENDA MOTION: Grote moved, seconded by Kirk to approve the agenda. MOTION CARRIED 8-0. IV. MINUTES MOTION: Kirk moved, seconded by Gooding to approve the minutes of August 22, 2022 as amended. MOTION CARRIED 8-0. V. PUBLIC HEARINGS A. DISCUSSION ROUND LAKE PARK BUILDING RECONSTRUCTION Request for: • Discuss Round Lake Park building reconstruction Bourne displayed a PowerPoint and presented the staff report. He explained this was a discussion item not requiring a motion at this time. The current building was built in 1982 as a warming-house. Everything was done to make it accessible, but it had run its course and required an upgrade to a newer, more usable space similar to what had been accomplished at Staring Lake. Rentals, for example PLANNING COMMISSION MINUTES October 10, 2022 Page 2 graduation parties, could be held in the new space, and Staring Lake was seeing over 60 rentals a year. After the pandemic, need was increasing. Bourne displayed some renderings showing how the lake view would be maximized and with a larger community room. The entrance would be much more welcoming and visually appealing. He displayed the layout and explained it would still serve as a warming house but would add additional room for community and family events. The restrooms would be accessible from both the interior and exterior. There would be changing areas for users of the splash pad. The doors would be remote controlled so that they would be programmable without having an attendant physically open and close the doors. Rentals would be requested online. Bourne displayed some artists’ renderings showing the large doors, which would not be sliding as shown in the earlier renderings but would bring in light and allow attractive outside views. There would also be an eight- foot-long glass fireplace. Round Lake Park was the site of the hometown celebration, so there would be picnic tables and areas to utilize for both Citywide events and rentals. The building materials would be metal and fiber cement panels, allowing for contrasting colors, and bringing in some public art with laser-cut panels. There would also be a lot of glass used, especially toward the lake views. The flooring would be rubber flooring in the restrooms and warming-house, and the community room would have a cement floor. The interior would have tile and sound-deadening material between the wood to absorb harsh sounds and keep the interior from echoing or sounding “loud.” Bourne displayed the exterior elevations showing the contrasting light and dark panels, with wooden accents. The sustainability options included southeast facing solar panels, geothermal energy, high efficiency heating and cooling, and a green roof. The green roof would be made of removable trays for easy maintenance. There were also stormwater improvements and a rain garden. The layout would approximately mimic the existing building but be a bit larger and closer to the lake. The setback was approximately 130 feet. Mette asked for and received confirmation there was an additional sidewalk from the building to the parking lot. She also confirmed the restrooms would have rubber flooring. Mette asked if the building would be closed part of the year and Bourne replied the building would be available year-round. Mette suggested an indoor/outdoor fireplace. Markos agreed. Markos also asked if the metal cladding was impervious to graffiti and Bourne replied anti-graffiti material would be used. Markos asked how the green roof would be maintained. Bourne replied the design offered the option with the least maintenance. It was mounted in small trays for PLANNING COMMISSION MINUTES October 10, 2022 Page 3 easy replacement. This was the first time the City would explore this kind of roof on a park building. Gooding asked what revenue would be made from solar panels and rentals, and if they would cover expenses. Bourne replied the revenue collected would not be much. Rentals would mirror the fee structure at Staring Lake which collected $16,000.00 in 2021. The emphasis not on making money but offering a community space with a solar panel system similar to other City buildings. He could not give a percentage of how much solar energy would going back into the grid, but the point was to be an example to homeowners. Taylor asked the capacity of the community room. Bourne replied it depended on the setup: with circle tables or a classroom setup, it was 60-80 people, and it would be more without tables. There would be a kitchenette, sink and refrigerator, and sufficient electrical and cabinets for user groups. Taylor asked if tables and chairs were provided by City and Bourne replied they were. Taylor asked if the screens were smart-capable, and Bourne replied the TVs would be smart. Pieper asked if the size of the storage room would be the same as the current one, and Bourne replied it would be smaller. Pieper asked if the Football Association stored their equipment there, and Bourne replied it did; the City was working with the organization to find a new location. The storage in the future would be for the tables and chairs. Bourne explained the size of the new warming house would be a bit smaller the current one but larger than the warming house at Staring Lake. The intent was to maximize the space as much as possible. There would be a water bottle filler inside and outside. There would be grading to ensure the rubber matting would be as flat as possible to flood all the way to the rink from the sidewalk. Mette commented she was pleased with the very modern architecture and design, which was what she would expect for something close to the community center. Kirk agreed and commended the sustainability features. He agreed with the goal of setting a tone rather than generating revenue. Markos suggested having information for the public on the building’s sustainability features. Bourne replied that was one consideration, especially with the green roof. There would be signage. PLANNERS’ REPORT MEMBERS’ REPORTS VI. ADJOURNMENT MOTION: Gooding moved, seconded by Taylor to adjourn. Motion carried 8-0. The meeting was adjourned at 7:30 p.m.