City Council - 11/15/2022APPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, NOVEMBER 15, 2022 7:00 PM, CITY CENTER
CITY COUNCIL Mayor Ron Case, Council Members Mark
Freiberg, PG Narayanan, Kathy Nelson, and Lisa
Toomey
CITY STAFF City Manager Rick Getschow, Public Works
Director Robert Ellis, Parks and Recreation
Director Jay Lotthammer, Community
Development Director Julie Klima, Police Chief
Matt Sackett, Fire Chief Scott Gerber, and City
Attorney Maggie Neuville
I. CALL THE MEETING TO ORDER
Mayor Case called the meeting to order at 7:00 PM. All Council Members were
present.
II. PLEDGE OF ALLEGIANCE
III. OPEN PODIUM INVITATION
IV. PROCLAMATIONS / PRESENTATIONS
A. ADOPT RESOLUTION NO. 2022-121 ACCEPTING DONATION FROM
HEAR TODAY FOR SENIOR CENTER EVENTS
Lotthammer announced the City has received a donation from Hear Today for
Senior Center events. There was a recent Veterans Breakfast at the Senior
Center, which this donation will go to support.
Case added donations such as this allow the Senior Center to offer special
events at low or no cost to residents and allows tax dollars to go further.
MOTION: Freiberg moved, seconded by Toomey, to adopt Resolution No.
2022-121 accepting the contribution in the amount of $250 towards the Senior
Center Veterans Breakfast and Holiday Lunch from Hear Today. Motion
carried 5-0.
B. PROCLAIM NOVEMBER 26, 2022 SMALL BUSINESS SATURDAY IN
EDEN PRAIRIE
Case read the proclamation in full.
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November 15, 2022
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V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Case noted there is a closed session to be added to the agenda to Other Business.
MOTION: Toomey moved, seconded by Narayanan to approve the agenda as
amended. Motion carried 5-0.
VI. MINUTES
A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 1, 2022
B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 1, 2022
MOTION: Nelson moved, seconded by Freiberg, to approve the minutes of
the Council workshop held Tuesday, November 1, 2022, and the City Council
meeting held Tuesday, November 1, 2022, as published. Motion carried 5-0.
VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS
VIII. CONSENT CALENDAR
A. ADOPT RESOLUTION NO. 2022-122 CANVASSING RESULTS OF THE
MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022
B. MULTI-YEAR HEALTH PLAN AGREEMENT AND DENTAL CLAIMS
ADMINISTRATIVE SERVICES AGREEMENT
C. CONTRACT AMENDMENT WITH BITUMINOUS ROADWAYS FOR
2022 PARKS TRAIL REHABILITATION PROJECT
D. LEASE AGREEMENT FOR STARING LAKE PARK TRAIL
EASEMENT
E. APPROVE AGREEMENT WITH BOLTON & MENK FOR WILLOW
CREEK ROAD FEASABILITY STUDY
F. AWARD CONTRACT TO MINGER CONSTRUCTION FOR 2021-2022
PRIORITY POND DREDGING PROJECT
MOTION: Narayanan moved, seconded by Freiberg, to approve Items A-F on
the Consent Calendar. Motion carried 5-0.
IX. PUBLIC HEARINGS / MEETINGS
X. PAYMENT OF CLAIMS
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November 15, 2022
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MOTION: Toomey moved, seconded by Narayanan to approve the payment of
claims as submitted. Motion was approved on a roll call vote, with Freiberg,
Narayanan, Nelson, Toomey and Case voting “aye.”
XI. ORDINANCES AND RESOLUTIONS
XII. PETITIONS, REQUESTS, AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A. REPORTS OF COUNCIL MEMBERS
B. REPORT OF CITY MANAGER
C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR
D. REPORT OF PARKS AND RECREATION DIRECTOR
1. AWARD BID AND AUTHORIZE ROUND LAKE PARK
BUILDING CONSTRUCTION
Lotthammer explained bids were publicly advertised and opened on October
25, 2022. Bids were received from six contractors. It was discovered after the
bid opening that Weber, Inc. had made mistakes when filling out the bid form
and they have requested to withdraw their bid. Staff recommends that the
Council allow Weber to withdraw its bid.
Lotthammer stated the remaining five bids ranged in price from $3,001,990.10
to $3,444,332.97. The lowest bid was from Parkos Construction Company,
Inc. Parkos has successfully completed similar projects for other metro cities
and counties.
Case noted there is a shortage of labor and materials in other projects near the
Round Lake Park Building Construction Project Site.
Toomey asked if the presented timeline was the same as the initial timeline.
Lotthammer stated the timelines are the same.
MOTION: Narayanan moved, seconded by Nelson, to accept the request to
withdraw the bid from Weber Inc. and accept the bid and authorize entering
into a contract with Parkos Construction Company Inc. for the Round Lake
Park Building Construction Project. Motion carried 5-0.
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Case pointed out Eden Prairie has several amazing parks, and this will only
improve one of the parks. He thanked Staff for their work.
2022 ELECTIONS
Case commented that Eden Prairie has done a great job with elections.
Getschow recognized City Clerk Nicole Tingley and Administrative Support
Specialist Kelsey Engelen, noting that Eden Prairie residents have a very high
turnout for elections.
Toomey congratulated Case on his reelection. Case noted the Council has a
variety of opinions and priorities. Also, the Staff is knowledgeable and has a
high retention rate. He thanked Getschow for his long-term service with the
City.
E. REPORT OF PUBLIC WORKS DIRECTOR
F. REPORT OF POLICE CHIEF
G. REPORT OF FIRE CHIEF
H. REPORT OF CITY ATTORNEY
XV. OTHER BUSINESS
1. CLOSED SESSION
MOTION: Nelson moved, seconded by Narayanan, to enter into closed session, as
permitted by attorney-client privilege, for the purpose of discussing pending litigation
in Prochaska vs. City of Eden Prairie. Motion carried 5-0. The Council entered into a
closed session at 7:25 p.m.
MOTION: Toomey moved, seconded by Freiberg, to adjourn the closed session.
Motion carried 5-0. The Council adjourned the closed session at 8:08 p.m.
XVI. ADJOURNMENT
MOTION: Narayanan moved, seconded by Nelson, to adjourn the meeting. Motion
carried 5-0. Mayor Case adjourned the meeting at 8:08 p.m.
Respectfully submitted,
__________________________
Nicole Tingley, City Clerk