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City Council - 07/12/2022APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JULY 12, 2022 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, Community Development Director Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. Council Member PG Narayanan was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. TOUR DE TONKA Getschow explained Tour de Tonka is an annual event that goes through Eden Prairie each summer. He introduced a representative of Tour de Tonka to present. Molly Bahneman explained the Tour de Tonka is the first Saturday in August. The event is a ride, not a race. This is the 17th annual event, and 62 riders have ridden in every event. 44 states are represented by the racers. There are about 3,225 riders on average each year. Since 2006, there have been over 35,000 riders. Eden Prairie has the third most participants in Tour de Tonka. Case thanked the presenter and the organizers for their work. B. ACCEPT $5,000 DONATION FOR SAFETY CAMP FROM EDEN CITY COUNCIL MINUTES July 12, 2022 Page 2 PRAIRIE CRIME PREVENTION FUND (Resolution 2022-82) Lotthammer explained this item is to accept a donation for $5,000 from Comcast through the Eden Prairie Crime Fund. It is meant for Safety Camp. Toomey noted there is an ongoing partnership with Comcast. MOTION: Toomey moved, seconded by Nelson, to adopt Resolution No. 2022-82 the donation of $5,000 from the Eden Prairie Crime Prevention Fund that was donated from Comcast to go towards Safety Camp. Motion carried 4-0. C. ACCEPT DONATION FROM COLLEEN AND GREG WEBER TO BE USED TOWARDS RESTORATION OF FLYING RED HORSE (Resolution 2022-83) Lotthammer explained this item is to accept a donation to help restore the previously donated Flying Red Horse sign. Case noted the sign has a long history in Eden Prairie and was a marker for entering into Eden Prairie. MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. 2022-83 accepting the donation in the amount of $500 from Colleen and Greg Weber to be used towards the Restoration of the Flying Red Horse. Motion carried 4-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Frieberg moved, seconded by Toomey, to approve the agenda as published. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 14, 2022 B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 14, 2022 MOTION: Toomey moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, June 14, 2022, and the City Council meeting held Tuesday, June 14, 2022, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR CITY COUNCIL MINUTES July 12, 2022 Page 3 A. CLERK’S LIST B. ADOPT RESOLUTION NO. 2022-84 ADOPTING HENNEPIN COUNTY CITIZEN PARTICIPATION PLAN FOR 2020-2024 EDEN PRAIRIE CDBG CONSOLIDATED PLAN C. AWARD CONTRACT FOR PURCHASE OF MATERIAL FOR CITY CENTER LED LIGHTING PROJECT TO GRAYBAR ELECTRIC COMPANY, INC. D. AWARD CONTRACT FOR INSTALLATION OF LED LIGHTING AT CITY CENTER TO PRAIRIE ELECTRIC E. AWARD CONTRACT FOR REPLACEMENT OF ALL THREE LIQUOR STORES CARPETING TO LAVAN FLOOR COVERING COMPANY F. AWARD CONTRACT FOR MILL AND OVERLAY PROJECT AT MAINTENANCE FACILITY TO S.M. HENTGES & SONS INC. G. AWARD CONTRACT TO PURCHASE A NEW ICE RESURFACER ZAMBONI 552AC FOR COMMUNITY CENTER ICE MAINTENANCE H. APPROVE PURCHASE AND IMPLEMENTATION OF CISCO SWITCHES FROM LOGIS I. APPROVE CONTRACTS WITH AVI SYSTEMS, INC. FOR MEETING BROADCAST AUDIO EQUIPMENT REPLACEMENT AND INTEGRATION J. ADOPT RESOLUTION NO. 2022-85 ESTABLISHING ABSENTEE BALLOT BOARD FOR 2022 PRIMARY ELECTION K. ADOPT RESOLUTION NO. 2022-86 WITHDRAWING CITY’S PARTICIPATION IN RETIREMENT ENHANCEMENT AND BENEFIT ALTERNATIVES PROGRAM L. AWARD CONTRACT TO SWANSON & YOUNGDALE INC. FOR PAINTING THREE RIVERS PARK DISTRICT BRIDGE NO. 27A26 M. APPROVE CONSTRUCTION CONTRACT WITH MINGER CONSTRUCTION CO., INC. TO PERFORM STRUCTURAL REPAIRS OF TWO DEEP SANITARY SEWER MANHOLES CITY COUNCIL MINUTES July 12, 2022 Page 4 N. APPROVE CONTRACT WITH R&H PAINTING, LLC DBA HYPERLINE FOR MANHOLE RELINING REPAIRS O. DECLARE 2022 PROPERTY LIST AS SURPLUS AND AUTHORIZE TRANSFER OF SURPLUS TURNOUT GEAR P. RENEW LEASE FOR RILEY LAKE PARK RENTAL HOUSE MOTION: Nelson moved, seconded by Toomey, to approve Items A-P on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS / MEETINGS A. TRICAM INDUSTRIES by Plan Force Group. Resolution for Planned Unit Development Concept Review on 3.24 acres, First Reading of an Ordinance for Planned Unit Development Amendment on 3.24 acres (Resolution 2022-87 for PUD Concept Review, Ordinance for PUD Amendment) Getschow stated the applicant is requesting a PUD Concept Review, PUD District Amendment with waivers, and a Site Plan Review to construct an approximately 2,615 square foot addition to an existing industrial building at 7677 Equitable Drive. This site is approximately 3.24 acres and is located north of Highway 212 on Equitable Drive. The site is bordered by other industrial land use as outlined in the included aerial image. He added the Planning Commission voted 6-0 to recommend approval of the project at the June 13, 2022 meeting. Ryan Schroeder, representative of Tricam Industries, explained Tricam Industries is an Eden Prairie-based company and wants to expand their office. There would also be improvements to the site including landscaping and an underground water storage system. Mr. Schroeder showed a photo of the existing site plan. The addition will be added where a currently unused patio resides. There will be a new entrance that is more centrally located to the parking lot. The current zoning of I2 will be maintained and the addition will align with the zoning requirements. Mr. Schroeder explained the landscaping will be added to the east side of the building near the patio that is used more often. There will be parking spaces added to replace three that would be removed to allow for a delivery entrance. He showed an overview of the proposed site plan. Mr. Schroeder noted the waiver requested is for the parking count. There 52 re currently 52 parking spots, and the addition would require 54 spots. The CITY COUNCIL MINUTES July 12, 2022 Page 5 building does not need more than 52 spots as many of the employees are working remotely or in a hybrid setting. He showed a potential view of the front elevation for the building addition along with the proposed building materials. Toomey asked how many parking spots were being eliminated. Mr. Schroeder stated three would be eliminated but also replaced. They are requested that the 52 parking spots required for the current iteration be maintained despite the addition. Toomey asked if they foresee more employees coming to work in person rather than using a hybrid model. Mr. Schroeder stated the business does not have any plans to return to fully in-person employees, but they are unsure what the future holds. Case noted if the building were to have new ownership or occupancy, they may need additional parking. He asked Staff what would happen if a future use may need additional parking. Community Development Director Julie Klima explained Staff spoke with the applicant about alternative solutions. There is an option to designate more parking spaces in the truck bay, but there was a concern with the parking spots interfering with truck deliveries. There is also an option in the northwest area to add additional parking down the line. That area is currently far away from the front door. Case asked what the threshold is for an item to come before the Council. The proposed action includes a seven percent increase in space. Klima stated there are several reasons the project is before the Council including the façade remodel, the waiver request, and the request for an addition. There is opportunity in City Code to allow for minor amendments to come straight to the Council when a certain percentage of a building is being impacted. In general, any waiver or façade consideration would come to the Council. Case asked if a smaller item that goes directly to the Council still requires a public hearing. Klima confirmed smaller additions or changes would still require a public hearing. There were no comments from the audience. MOTION: Nelson moved, seconded by Freiberg, to close the public hearing. Motion carried 4-0. Nelson stated the addition will be nice for the building. Toomey added she doesn’t have a problem with the request as there is the option to add more parking in the future. MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. CITY COUNCIL MINUTES July 12, 2022 Page 6 2022-87 for Planned Unit Development Concept Review on 3.24 acres, approve the 1st reading of the Ordinance for Planned Unit Development Amendment with waivers on 3.24 acres, direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions, and authorize the issuance of an early Land Alteration Permit for Tricam Industries at the request of the Developer subject to the conditions outlined in the permit. Motion carried 4-0. B. VACATION OF DRAINAGE AND UTILITY EASEMENTS (Resolution 2022-88) Getschow stated the developer of Blue Stem North has requested the vacation of part of the drainage and utility easements as dedicated on Outlot A, and Lot 1, Block 1, Liberty Plaza, Hennepin County, Minnesota to facilitate the plat of Golden Triangle TOD. Case stated when new developments come in, it creates a new easement that goes on top of an old easement. Therefore, they are not eliminating an easement as much as cleaning it up. There were no comments from the audience. MOTION: Toomey moved, seconded by Nelson, to close the public hearing, and to adopt Resolution No. 2022-88 Vacating Draining and Utility Easements. Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Freiberg moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Nelson, Toomey and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER CITY COUNCIL MINUTES July 12, 2022 Page 7 C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Toomey moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 7:34 p.m. Respectfully submitted, ________________________ Katie O’Connor, Deputy City Clerk