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Heritage Preservation - 08/16/1999APPROVED MINUTES HERITAGE PRESERVATION COMMISSION Monday, August 16, 1999 7:00 p.m., City Center, Prairie Rooms A and B 8080 Mitchell Road Commission Members: Deborah Barkley, Lori Peterson-Benike, Kathie Case, Timothy Colliton, Jan Mosman, and James Wilson Student Representatives: Mark Perry Staff: John Gertz, Historic Preservation Specialist, and Rebecca Belz, Recording Secretary I. ROLL CALL Chair Colliton called the meeting to order at 7:05 p.m. Members present included Lori Peterson-Benike, Kathie Case, Timothy Colliton, Jan Mosman, and James Wilson. Student Representative Mark Perry was also present. Staff present included John Gertz, Historic Preservation Specialist, and Rebecca Belz, Recording Secretary. II. APPROVAL OF AGENDA Chair Colliton asked for changes or additions to the agenda. Discussion regarding the Brown Addition was added under New Business. Report from Kathie Case, member of the Eden Prairie Historical Society was added under Reports and Requests. Hearing no other changes, James Wilson moved, seconded by Lori Peterson-Benike, to accept the agenda as amended. Motion carried unanimously. III. APPROVAL OF JULY 19, 1999 MINUTES Chair Colliton asked for discussion and approval of the minutes of the July 19, 1999 meeting of the Heritage Preservation Commission. Changes requested included: * To correct the spelling of Mark Dudzik’s name in the second to last paragraph on page 4. With no other changes, James Wilson moved, seconded by Jan Mosman, to approve the minutes of the July 19, 1999 meeting of the Heritage Preservation Commission as corrected. Motion carried unanimously. HERITAGE PRESERVATION COMMISSION August 16, 1999 Page 2 IV. REPORTS AND REQUESTS: A. Report from the Eden Prairie Historical Society: Kathie Case reported that she had been in contact with a representative from Grace Church of Edina to discuss the demolition of the house that was on their property and whether any artifacts had been salvaged. Mrs. Case was told that the Historical Society could have the stained glass window that was saved. She suggested, however, that the church hang the window in their new facility with a plaque of information regarding the background of the area, etc. The representative will contact the Executive Board for consideration. The Commission agreed this was an exemplary idea. Mrs. Case then reported and displayed the school calendar compiled by Judy Shell entitled “Back to the Future.” She showed the Commission that the calendar’s theme related the Consolidated School’s history and future. It also contained several pictures from the school’s past. Mrs. Case then reported to the Commission that the house and all of the outbuildings on the Marshall Farm (Eden Apple Orchard) had been demolished. She inquired if Mr. Gertz had been able to conduct the photo documentation as he had planned. This information had come as a surprise to the Commission and to Mr. Gertz. The Commission was concerned as to why appropriate staff had not been informed of a date. Mr. Gertz had obtained permission from the owner to take the pictures, however, had not been informed as to when the demolition was to take place. Mr. Gertz will investigate further and report back. V. REPORTS OF COMMISSION AND STAFF A. Update on August 3, 1999 City Council Meeting: Chair Colliton reported having attended the City Council Meeting August 3, 1999 where Council voted in favor of the Commission’s recent recommendations. Chair Colliton reported that Council agreed: Interested parties should please see the August 3, 1999 City Council Meeting Minutes for precise action. * To discontinue selling the Cummins Homestead limited edition prints to dealers with the exception of the current agreement with Mr. Swallender. * To approve the agreement between the Historical Society and the City with slight wording changes. HERITAGE PRESERVATION COMMISSION August 16, 1999 Page 3 * To approve the recommended wire woven fencing for the J. R. Cummins Homestead totaling $3,500. VI. OLD BUSINESS A. Review and Comment on Local Designation Nominations: Mr. Gertz inquired about comments and changes from the Commission. Discussion ensued regarding the designations and several suggestions were made. Mr. Gertz will contact Mr. Paul Maravellas, the compiler of the information, to request the following information is included prior to submitting the nominations to SHPO. They include but may not be limited to: * Logistical and form type changes on the reports. * Additional information is included regarding architectural descriptions. * Additional information on styles of the structures is included. * Specifically outline whether the intent for the Sacred Stone at Birch Island Park is for a Traditional Cultural Property or an archaeological site. Overall, the Commission noted Mr. Maravellases strong points with Sacred Stone, Indian Road Corridor, and the Narrows. They were generally pleased with these reports. They also agreed that the descriptions and information on the homes and barn needed more information. B. Glen Lake Children’s Camp Grant: Mr. Gertz noted that the information distributed regarding the Camp Grant request was the first draft of a review process to see if the request would qualify for an application. He explained that if this draft meets their criteria, an application could be submitted for the grant. Mr. Gertz reported that he had not heard back from Mr. Ed Stracke for input on the request. Mr. Gertz proceeded as communicated to Mr. Stracke with an application for roofing for the Camp. C. Sunbonnet Day Update: Mr. Gertz had nothing new to report. Commissioner Mosman reported that the Garden Club had agreed to sell a food item at the celebration. She thought it could be some single item relatively easy to sell, like big pickles on a stick. She further suggested that all the “vendor” type groups selling their wares could do the same. VII. NEW BUSINESS A. Brown Addition: HERITAGE PRESERVATION COMMISSION August 16, 1999 Page 4 Mr. Gertz referred to the documents he distributed at the beginning of the meeting. The letter contained information from Mr. Mark Dudzik, State Archaeologist, regarding the Brown property and the Indian Burial Mounds. The report noted that Mounds 1,2,3, and 4, had slumped down the bluff and have eroded. Mounds 5,6,7,8,9,10, and 11 are intact but some at various degrees. Mound number 6 is in very good condition and is a good example of a mound. Mr. Dudzik will require a 10-foot buffer around these mounds. Mounds 5-11 should be preserved and placed. Mounds 1-4 would have 20foot buffers in case there are any features. Mr. Gertz will be working with the developer on the buffers, etc. The Commission discussed the possibility of viewing the mounds. They agreed to obtain permission from the landowner and visit the mounds prior to the next meeting. They will meet at the J. R. Cummins Homestead, go to the mound site, then conduct the remainder of the meeting at the J. R. Cummins Homestead. VIII. ADJOURNMENT In closing, Chair Colliton requested a member of the Commission attend an informational meeting held by City Council August 17, 1999 in his place. He explained that the meeting would be an informative meeting regarding the Commission restructure and requires one member from each commission present. Commissioner Wilson volunteered to attend. Having no other business to come before the Commission, James Wilson moved, seconded by Lori Peterson-Benike, to adjourn the meeting at 8:10 p.m. Motion carried unanimously.