City Council - 01/04/2022APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JANUARY 4, 2022 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Jay Lotthammer, Police Chief Matt Sackett, and Fire Chief Scott Gerber. I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. Council Member Mark Freiberg was absent, but all other Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. CLIMATE EMERGENCY PROCLAMATION Case stated Eden Prairie is among many cities making the Proclamation, and the hope is to take the Proclamations to the State Legislature for further action. Case read the Climate Emergency Proclamation in full. Case explained the effort is being led by a council member from St. Louis Park and has pulled people together from numerous cities. He noted it is an extension of what the City of Eden Prairie has been working on for over a decade. B. ACCEPT DONATION OF $250 FROM FLAGSTONE SENIOR LIVING COMMUNITY FOR VARIOUS SPECIAL EVENTS (Resolution 2022-01)
Getschow invited Lotthammer to present the donations. Lotthammer explained this item is to accept a donation to allow the City to host the shredding event. MOTION: Nelson moved, seconded by Toomey, to adopt Resolution No. 2022-01 accepting the donation in the amount of $250 from Flagstone Senior
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Living Community for various special events. Motion carried 4-0. C. ACCCEPT DONATION OF $1,000 FROM J.A. PRICE AGENCY FOR JULY 3RD AND 4TH HOMETOWN CELEBRATION (Resolution 2022-02) Lotthammer explained this item is to accept a donation for the July 3rd and 4th
Hometown Celebration. MOTION: Narayanan moved, seconded by Nelson, to adopt Resolution No.
2022-02 accepting the donation in the amount of $1,000 from J.A. Price Agency for the July 3rd and 4th Hometown Celebration. Motion carried 4-0. D. ACCEPT DONATION OF $1,500 FROM LIONS TAP FOR VARIOUS SPECIAL EVENTS (Resolution 2022-03)
Lotthammer explained this item is to accept a donation for various special
events. MOTION: Toomey moved, seconded by Narayan, to adopt Resolution No.
2022-03 accepting the donation in the amount of $1,500 from Lions Tsp for various special events. Motion carried 4-0. E. ACCCEPT DONATION OF $300 FROM PRAIRIE BLUFFS SENIOR LIVING FOR VARIOUS SPECIAL EVENTS (Resolution 2022-04)
Lotthammer explained this item is to accept a donation for Valentine’s Day
bingo and other events at the Senior Center. MOTION: Nelson moved, seconded by Toomey, to adopt Resolution No.
2022-04 accepting the donation in the amount of $300 from Prairie Bluffs Senior Living for various special events. Motion carried 4-0. Case noted the Council’s appreciation of the donations. F. CITY OF EDEN PRAIRIE RACE EQUITY REPORT Getschow explained the Human Rights and Diversity Commission has compiled a Race Equity Report. He noted the Council has had numerous discussions on the issue, which began with an initiative during 2020. Getschow introduced the Human Rights and Diversity Commission Chair Greg Leeper to present. Case noted out the Council has been looking forward to the presentation and has reviewed the report prior to the meeting. Human Rights and Diversity Commission Chair Greg Leeper stated two of his
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fellow Commissioners were there to assist in the presentation. The initiative was launched to fill in the gaps and build upon the strengths of human rights and diversity in Eden Prairie. Mr. Leeper explained the City of Eden Prairie would like to find ways for the City to become more responsive to residents’ diverse needs and to advance racial equity, diversity, and inclusion. The City will be actively engaging with the community to learn about its members’ needs and completing a review of current policies and procedures to identify barriers. As a result, the City hopes this project will create and strengthen community relationships, encourage shared decision making and minimize disparities wherever possible. Mr. Leeper stated the assessment focused on emergency response, facilities and programs accessibility and culture, recruiting, hiring, and retention, connection to community, community experience, and developing future leaders. The methodology was multi-faceted and included document review, focus groups, interviews with Staff and leadership. From there, the Commission compiled the Report. Human Rights and Diversity Commissioner Sana Elassar explained the strengths of the City which emerged included a sense of safety, appreciation for involvement of Staff and elected officials, and appreciation of the park system. Opportunity areas for the City included inconsistent commitment to equity, the difference in experience between residents of color and White residents, a lack of diversity among City Staff and leadership, and the impact of socioeconomic status.
Human Rights and Diversity Student Commissioner Keerthana Ramanathan stated the areas of inquiry resulted in recommendations for the Council. Ms. Ramanathan stated the recommendations for the inquiry area of emergency
response include cultural and de-escalation training, potential implementation of police sub-beats, additional crime prevention programming, and additional community-building opportunities. Ms. Ramanathan noted as for the accessibility and culture in facilities and programs, the Commission recommended diversifying the workforce, ensuring everyone has equitable access to facilities and programming and are treated with respect and dignity, and expanding diverse and inclusive programming through the City’s facilities, parks and events. Ms. Ramanathan explained the Commission also seeks to recruit, hire, and retain a more diverse work force. The Commission recommended strengthening recruiting and hiring practices to attract a more diverse city workforce, building upon efforts to enhance, sustain, and foster an inclusive work environment to retain a diverse city workforce, enhancing professional
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and career development opportunities, implementing performance management processes to support and strengthen a more diverse city workforce, and improving data collection, reporting, and strategic use of data to support the recruitment, hiring, and retention of a more diverse city workforce. Ms. Ramanathan noted the fourth area of inquiry in the Race Equity Report involves the connection to community. The Commission recommended the City communicate Eden Prairie’s commitment to racial equity and celebrate the diversity of the community with internal and external stakeholders, track and analyze ongoing community data to determine effectiveness of efforts and improvements from baseline information, ensure all limited- and non-English speaking residents have equitable access to city services, programs, activities, and information, ensure everyone has equitable access to services provided by the City and opportunities for providing input to city leadership, and broaden partnerships to include organizations which have culturally-specific communication channels. Ms. Ramanathan added the fifth area of note is related to community experience. The Human Rights and Diversity Commission recommended the City devote more resources to promoting block parties and community events to gather residents of different cultures and provide additional support and resources to community members and organizations working on similar diversity, equity and inclusion efforts.
Ms. Ramanathan stated the final area of inquiry addressed in the Race Equity Report is developing future leaders. Ms. Ramanathan encouraged the City to partner with Eden Prairie Schools to share insights from community outreach
sessions and work towards common goals, encourage youth employment opportunities with the City of Eden Prairie through internships, summer employment, and career opportunities, expand youth development program accessibility for underserved youth by reducing barriers to participation, identify opportunities to raise the voices of young people in the community, and partner with young residents to identify ways for them to grow self-advocacy skills and opportunities. Mr. Leeper stated, upon approval of the Report, it will go to City Staff for implementation planning. City Staff will review the recommendations and suggested actions and begin creating plans for implementation. Staff may find that additional community engagement is needed to develop next steps. The Human Rights and Diversity Commission will remain engaged with staff to assist in identifying best practices, providing feedback, and facilitation of additional community engagement as needed. The Human Rights and Diversity Commission will maintain an ongoing advisory role throughout implementation. City Staff will provide the Human Rights and Diversity Commission with an initial implementation plan within six months and
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continue to provide summary reports to the Human Rights and Diversity Commission on a semi-annual basis. Mr. Leeper thanked a number of Council Members, Staff, and Human Rights and Diversity Commissioners for their work on the Report. Narayanan stated the amount of work put into the report was amazing. He added the Commission has done an outstanding job, and the Report is valuable to the City and is a very important initiative. Narayanan thanked the Commission for its work and the presentation. Nelson stated the material, questions, and recommendations were thoughtful. The Council appreciates the good work of the Commission. Toomey thanked the Commission and noted the work, the Report, and the time were extremely thoughtful. Narayanan thanked the Student Commissioners for their work on the Report. Case stated the concept of the Report came out after the murder of George Floyd. At that time, the Council wanted to join in the hard work of introspection. The Report included next steps and follow-up, and the Commission did a great job in creating a timeline for Staff to check in with the Commission again. Case suggested the Commission return to the Council to check in on the work and share additional ideas as they arise. He explained he would like the Report to be just the beginning for the City. Case thanked the Commission for their work.
MOTION: Narayanan moved, seconded by Nelson, to accept the Eden Prairie Race Equity Report that contains the Human Rights and Diversity’s
recommendations to the City Council. Motion carried 4-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as published/amended. Motion carried 4-0. VI. MINUTES G. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 7, 2021 H. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 7, 2021 MOTION: Toomey moved, seconded by Nelson, to approve the minutes of the Council workshop held Tuesday, December 7, 2021, and the City Council
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meeting held Tuesday, December 7, 2021, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LIST B. ADOPT RESOLUTION NO 2022-05 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2022 I. ADOPT RESOLUTION NO. 2022-06 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS J. ADOPT RESOLUTION NO. 2022-07 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE K. ADOPT RESOLUTION NO. 2022-08 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS L. ADOPT RESOLUTION NO. 2022-09 DESIGNATING DEPOSITORY M. ADOPT RESOLUTION NO. 2022-10 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS N. ADOPT RESOLUTION NO. 2022-11 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL O. AUTHORIZE THE FINANCING OF 109 SETS OF PROTECTIVE EQUIPMENT (TURNOUT GEAR) AND THE EXECUTION OF THE REQUIRED DOCUMENTS (Resolution 2022-12)
P. ADOPT RESOLUTION NO 2022-13 APPROVING AND RATIFYING THE EXECUTION OF, AND PARTICIPATION IN, THE MEMORANDUM OF AGREEMENT BETWEEN THE STATE OF MINNESOTA AND LOCAL GOVERNMENTS AND THE NATIONAL OPIOID SETTLEMENTS
Q. AUTHORIZE AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES AS A CONDITION OF A GRANT AGREEMENT FOR ROUND LAKE PARK
R. AUTHORIZE AGREEMENT WITH MICHAEL MCGLAUGHLIN FOR
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THE CONSTRUCTION AND INSTALLATION OF A PUBLIC ART SCULPTURE AT ELEVATE
S. AUTHORIZE A ONE YEAR LEASE WITH THE METROPOLITAN AIRPORTS COMMISSION FOR FLYING CLOUD BALLFIELDS
T. AUTHORIZE A ONE YEAR LEASE WITH THE METROPOLITAN AIRPORTS COMMISSION FOR COMMUNITY GARDEN PLOTS
U. APPROVE TOWING SERVICES AGREEMENT BETWEEN CITY AND MATT’S AUTO SERVICE FOR 2022
V. APPROVE PURCHASE OF LARGE TRUCK LIFT FROM VEHICLE SERVICE GROUP, LLC
W. APPROVE THE COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR THE EDEN PRAIRIE ROAD PEDESTRIAN CROSSING IMPROVEMENTS
X. CODE AMENDMENT FOR NEIGHBORHOOD COMMERCIAL by City of Eden Prairie. Approve Second Reading of an Ordinance to Amend City
Code Chapter 11 Relating to Gas Stations within the Neighborhood Commercial Zoning District and Adopt Resolution Approving Summary Ordinance (Ordinance 1-2022, Resolution 2022-14)
MOTION: Narayanan moved, seconded by Toomey, to approve items A-R on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS This item was addressed after XIII. Appointments. XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS A. DESIGNATE OFFICIAL CITY NEWSPAPER (Resolution 2022-15) MOTION: Toomey moved, seconded by Nelson to adopt the Resolution No. 2022-15 designating the Eden Prairie Sun Sailor as the official City newspaper for the year 2022. Motion carried 4-0.
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B. DESIGNATE OFFICIAL MEETING DATES, TIME AND PLACE FOR CITY COUNCIL IN 2022 AND APPOINT ACTING MAYOR (Resolution 2022-16) MOTION: Narayanan moved, seconded by Toomey to adopt the Resolution No. 2022-16 designating the official meeting dates, time, and place for the City of Eden Prairie Council in 2022 and appointing Council Member Kathy Nelson as Acting Mayor. Motion carried 4-0. C. APPOINT COMMISSIONERS TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY (Resolution 2022-17) MOTION: Toomey moved, seconded by Narayanan to adopt Resolution No. 2022-17 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Ron Case
as Chair; Rick Getschow as Executive Director, and Council Member Kathy Nelson as Secretary for calendar year 2022. Motion carried 4-0. D. APPOINT DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY (Resolution 2022-18) MOTION: Nelson moved, seconded by Narayanan to adopt Resolution No. 2022-18 designating Public Works Director Robert Ellis as the Director and Council Member Mark Freiberg as the Alternate Director to the Suburban Rate
Authority. Motion carried 4-0. E. APPOINTMENT OF DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES MOTION: Toomey moved, seconded by Nelson to approve appointment of Mayor Ron Case as Delegate and Council Members as Alternates to the National League of Cities. Motion carried 4-0. F. APPOINTMENT TO MUNICIPAL LEGISLATIVE COMMISSION MOTION: Narayanan moved, seconded by Nelson to approve appointment of Mayor Ron Case to the Municipal Legislative Commission. Motion carried 4-0. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION MOTION: Nelson moved, seconded by Toomey to approve appointment of Council Member Mark Freiberg to the Southwest Cable Commission. Motion carried 4-0.
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H. APPOINTMENT TO I-494 CORRIDOR COMMISSION MOTION: Narayanan moved, seconded by Nelson to approve appointment of
Council Member Lisa Toomey to the I-494 Corridor Commission. Motion carried 4-0. I. APPOINTMENT OF ASSISTANT WEED INSPECTOR MOTION: Toomey moved, seconded by Nelson to approve appointment of
Lauren Stufft as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 4-0.
Mayor Case noted State Statutes designate the Mayor as the primary Weed Inspector. J. APPOINTMENT OF MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES (Resolution 2022-19) MOTION: Narayanan moved, seconded by Toomey to adopt Resolution No. 2022-19 appointing Council Member Kathy Nelson and Finance Manager
Tammy Wilson to the Eden Prairie Fire Relief Association. Motion carried 4-0. K. APPOINTMENT TO SOUTHWEST TRANSIT COMMISSION MOTION: Nelson moved, seconded by Toomey to appoint Council Member PG Narayanan to the Southwest Transit Board as the Eden Prairie Appointed Representative for a two-year term to end December 31, 2023. Motion carried 4-0. Case noted Council Member Mark Freiberg also serves on the Southwest Transit Board. L. APPOINT ALTERNATE TO SOUTHWEST LRT COMMUNITY WORKS STEERING COMMITTEE MOTION: Narayanan moved to appoint Council Member Kathy Nelson to the Southwest LRT Community Works Project Steering Committee and Council Member Lisa Toomey as an alternate member of the Southwest LRT Community Works Project Steering Committee. Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Toomey moved, seconded by Narayanan, to approve the payment of
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claims as submitted. Motion was approved on a roll call vote, with Narayanan, Nelson, Toomey, and Case voting “aye.” XIV. REPORTS XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Nelson, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 7:49 p.m.
Respectfully submitted, __________________________ Nicole Tingley, City Clerk