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City Council - 07/13/2021APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JULY 13, 2021 7:00 PM, CITY CENTER CITY COUNCIL: Mayor Ron Case, Council Members Mark Freiberg, P G Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Planner Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. TOUR DE TONKA by Molly Bahneman Getschow reported this item is our annual visit from our friends in Minnetonka to give us details on the Tour De Tonka. Molly Bahneman, representing the Tour De Tonka, distributed magnets before giving a PowerPoint presentation about the event which will be held on Saturday, August 7. She explained there are seven different ride distances for the event and showed a map outlining each of the routes taken by the seven rides. She noted their registration numbers are impressive this year, and they are recruiting volunteers to help with the event. B. RECEIVE MRPA AWARD OF EXCELLENCE FOR ADMINISTRATIVE OR MANAGEMENT STRATEGIES — VIRTUAL MEMBERSHIP Lotthammer stated we have recently received awards in two different categories from the Minnesota Recreation and Parks Association (MRPA). Aimee Peterson, representing the MRPA, related the background and history of the MRPA and described the Award of Excellence for Administrative or Management CITY COUNCIL MINUTES July 13, 2021 Page 2 Strategies which was awarded for Parks and Recreation’s Virtual Membership program at the Community Center. She presented the award to Val Verley, Community Center Manager. Verley thanked Ms Peterson for the award and noted 2020 was a year of challenges. The program was developed as a means to serve the Community Center members virtually. C. RECEIVE MRPA AWARD OF EXCELLENCE FOR SPONSORSHIPS & PARTNERSHIPS — BOO DRIVE THRU Ms Peterson presented the MRPA Award of Excellence for Sponsorships & Partnerships to Lori Brink, Recreation Manager. Brink described the Boo Drive Thru which was created during the COVID pandemic as a replacement for the annual Halloween event at the Eden Prairie Mall. She thanked the very creative staff members, the many business partners, and the Police and Fire Departments for making the Boo Drive Thru event a success. D. ACCEPT DONATION FROM INTERNATIONAL SCHOOL OF MN TOWARDS ARBOR DAY (Resolution No. 2021-47) Lotthammer stated we received a donation of $500 from the International School of MN to go towards the seedling trees that were distributed to residents at the Arbor Day celebration. Case suggested the Council Members might want to visit the International School to see what a fabulous site it is. MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. 2021-47 accepting the donation in the amount of $500 from the International School of MN to go towards the Arbor Day event. Motion carried 5-0. E. ACCEPT DONATION FROM PRESBYTERIAN HOMES/FLAGSTONE SENIOR LIVING TO SENIOR CENTER FOR SHRED TRUCK AND TRANSPORTATION EFFORTS (Resolution No. 2021-48) Lotthammer said we received donations from Presbyterian Homes/Flagstone Senior Living for the shred truck event at the Senior Center and from Spark to go towards Senior Center transportation. MOTION: Narayanan moved, seconded by Toomey, to adopt Resolution No. 2021- 48 accepting the donation in the amount of $500 from Presbyterian Homes/Flagstone Senior Living ($200) for the Shred Truck event at the Senior Center and from Spark ($300) to go towards Senior Center transportation. Motion carried 5-0. F. ACCEPT DONATION FOR SAFETY CAMP FROM EDEN PRAIRIE CRIME PREVENTION FUND (Resolution No. 2021-49) CITY COUNCIL MINUTES July 13, 2021 Page 3 Lotthammer reported we have received a donation from Comcast through the Eden Prairie Crime Fund to be used for the Safety Camp. He thanked Council Member Toomey for her part in facilitating this in her work with the Eden Prairie Crime Fund. He noted this year two events were held so kids who would have attended in 2020 had an opportunity to participate as well as those eligible for the 2021 camp. It amazed him to see the impact our Police, Fire and Parks staff had as they served as camp counselors for the kids. Case thanked Council Member Toomey for her hard work for the Eden Prairie Crime Fund and for the people of Eden Prairie. MOTION: Toomey moved, seconded by Freiberg, to adopt Resolution 2021-49 accepting the donation of $5,000 from the Eden Prairie Crime Prevention Fund that was donated from Comcast to go towards Safety Camp. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Freiberg moved, seconded by Narayanan, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 15, 2021 B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 15, 2021 MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, June 15, 2021, and the City Council meeting held Tuesday, June 15, 2021, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LIST B. NOBLE HILL by Pulte Homes. Second reading of Ordinance 10-2010-PUD-5-2021 for Planned Unit Development District review with waivers and Zoning District change from Rural to R1-9.5 on 27.51 acres; Resolution 2021-50 for site plan review on 27.51 acres (Ordinance No. 10-2021-PUD-5-2021 for PUD District Review and Zoning Change, Resolution No. 2021-50 for Site Plan Review, Development Agreement) C. CHASE BANK by The Architect Partnership. Second reading of Ordinance No. 7- 2021-PUD-3-2021 for Planned Unit Development District review with waivers on 0.61 acres; Resolution 2021-51 for site plan review on 0.61 acres (Ordinance No. 7-2021- PUD-3-2021 for PUD District Review, Resolution No. 2021-51 for Site Plan CITY COUNCIL MINUTES July 13, 2021 Page 4 Review, Development Agreement) D. CHAPTER 11 CITY CODE AMENDMENTS by City of Eden Prairie. Second reading of Ordinance No. 8-2021 to amend City Code Chapter 11 relating to Group Usable Open Space, Gross Area Site Per Dwelling Unit, and Dimensional and Multifamily Parking Requirements; Resolution No. 2021-52 approving Summary Ordinance (Ordinance No. 8-2021, Resolution No. 2021-52 approving Summary Ordinance) E. MORIMOTO CITYHOMES by Hennepin CityHomes LLC. Second reading of Ordinance 9-2021-PUD-4-2021 for Planned Unit District review with waivers and Zoning change from Rural to RM-6.5 on 2.84 acres; Resolution 2021-53 for site plan review on 2.84 acres (Ordinance No. 9-2021-PUD-4-2021 for PUD District Review and Zoning Change, Resolution No. 2021-53 for Site Plan Review, Development Agreement) F. HIGHLAND OAKS DEVELOPMENT AGREEMENT AMENDMENT REQUEST NO. 2 by Terrance Brown. Second amendment to development agreement (Amendment to Development Agreement) G. ADOPT RESOLUTION NO. 2021-54 APPROVING FINAL PLAT OF MORIMOTO CITYHOMES H. APPROVE QUOTE AND PURCHASE FROM EPA FOR IMPLEMENTATION OF AUDIO AND VISUAL EQUIPMENT FOR CAMBRIA ROOM I. APPROVE QUOTE, PURCHASE, AND IMPLEMENTATION OF WIRELESS ACCESS POINTS AT ALL CITY BUILDINGS J. APPROVE PAYOFF OF ADVANCE FROM CAPITAL IMPROVEMENT AND MAINTENANCE FUND TO STORM DRAINAGE FUND K. AUTHORIZE AGREEMENT WITH ISG FOR CONSTRUCTION OBSERVATION OF RILEY LAKE PARK PLAY AREA IMPROVEMENT PROJECT L. AUTHORIZE AGREEMENT WITH WSB FOR DESIGN SERVICES FOR NESBITT PARK SPLASH PAD ADDITION M. DECLARE OBSOLETE COMPUTER EQUIPMENT AS SURPLUS N. ADOPT RESOLUTION NO. 2021-55 DECLARING PROPERTY AS ABANDONED AND EXCESS O. APPROVE QUOTE AND AUTHORIZE LOGIS TO REPLACE NETWORK EQUIPMENT AT VARIOUS CITY LOCATIONS CITY COUNCIL MINUTES July 13, 2021 Page 5 P. AWARD CONTRACT TO PURCHASE NEW ICE RESURFACER FOR COMMUNITY CENTER ICE MAINTENANCE Q. APPROVE CONTRACT WITH NORTHWEST TOTAL SITE FOR WATER TREATMENT PLANT PARKING LOT MILL AND OVERLAY R. ADOPT RESOLUTION NO, 2021-56 PROHIBITING ON-STREET PARKING FOR DUCK LAKE ROAD IMPROVEMENT PROJECT S. APPROVE TEMPORARY CONSTRUCTION EASEMENT AND PERMANENT SIDEWALK EASEMENT AT 14400 MARTIN DRIVE T. APPROVE CONSTRUCTION CONTRACT WITH PEMBER COMPANIES, INC. FOR RECONDITIONING OF LIFT STATION NO. 10 U. APPROVE CONSTRUCTION CONTRACT WITH PEMBER COMPANIES, INC. FOR RECONDITIONING OF LIFT STATION NO. 12 V. APPROVE AGREEMENT WITH TYLER TECHNOLOGIES FOR UPGRADE TO BRAZOS TICKETWRITER W. ADOPT RESOLUTION NO. 2021-57 SUPPORTING THREE RIVERS PARK DISTRICT’S EAGLE LAKE AND BRYANT LAKE REGIONAL TRAILS — DRAFT MASTER PLAN MOTION: Toomey moved, seconded by Freiberg, to approve Items A-W on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS A. CROSSTOWN CORE INDUSTRIAL CENTER by Sambatek, Inc. Resolution 2021- 58 for Planned Unit Development Concept review on 5.0 acres; First reading of an ordinance for Planned Unit District review with waivers and Zoning change from Office, Rural and Commercial Highway to Industrial on 5.0 acres, Resolution 2021-59 for preliminary plat of 2 parcels into 1 lot on 5.0 acres (Resolution No. 2021-58 for PUD Concept Review, Ordinance for PUD District Review and Zoning Change, Resolution No. 2021-59 for Preliminary Plat) Getschow explained the applicant is requesting approval to construct a 62,024 square foot speculative industrial building at 10250 Crosstown Circle and 6534 Flying Cloud Drive in the Golden Triangle area. The property is five acres and is located in the northwest corner of the intersection of Flying Cloud Drive and Crosstown Circle. The property consists of two parcels. One parcel includes a vacant restaurant, and the second parcel includes a surface parking lot. The applicant intends to raze the building and remove the parking lot prior to constructing the new building. The CITY COUNCIL MINUTES July 13, 2021 Page 6 applicant anticipates a max of manufacturing, office and warehouse uses within the building. Eric Miller, civil engineer with Sambatek, and Ben Krsnak, representing Hempel Real Estate, gave a PowerPoint presentation about the Crosstown Core development. Mr. Miller showed photos of the existing building and the proposed site plan and said they are requesting a waiver for parking lot setback from Flying Cloud Drive. He described the landscape plan and noted they are requesting a landscape waiver due to the planting density on the site. He noted the building elevations exceed City code. Mr. Krsnak noted the west side of the building faces a public storage facility. Narayanan asked Mr. Miller to explain the sustainability aspect of the building. Mr. Miller replied they are proposing natural vegetation on the west and north sides of the building, one electric vehicle charging station at the front entry, and efficient HVAC facilities. Narayanan then asked how many employees they expect to work in the building. Mr. Miller responded the development is a speculative industrial building of which 10-20% may be office and the rest will be warehouse or manufacturing space. Narayanan asked if one charging station will be sufficient. Mr. Miller replied it will be tenant driven, and additional charging stations could be part of the tenant improvements coordinated with the developer. Case asked if the electrical wiring to the one charging station could be expanded to accommodate more stations. Mr. Miller stated it is expandable, and they will be able to retrofit as needed by tenants. Nelson stated the City is encouraging existing flat-roof buildings to consider installing solar panels and asked if this development will have solar panels or at the least be solar ready. Mr. Miller responded the construction would support the additional load of solar panels, and not a lot of structural work would have to be done to support solar panels. There is a challenge with the timing of the agreement between the provider and the developer. It is difficult to complete the steps necessary for a speculative building before there is a defined tenant plan and the electrical needs are determined. Nelson noted the big part is getting the electricity in place for the solar panels so rewiring is not necessary and asked if they are doing that. Mr. Miller replied there is a lot of flexibility in a speculative building as to placement and number of electrical columns because the interior is empty to begin with. Freiberg asked about the skirting of the air conditioning and heating units on the roof because he did not see any included on the plans. There are some buildings where those units are pretty ugly. Mr. Miller responded they provided a diagram to City staff that reflects how the building would be screened. There are certain heights established for units such that units near the perimeter of the walls need to be much lower than those near the center. Because of the significant grade difference, there is a portion of the north side that cannot be screened. Freiberg stated this is an important factor because units that are too visible will detract from what is otherwise a very slick design. He appreciated the effort that has been put into the impact of the sight lines. CITY COUNCIL MINUTES July 13, 2021 Page 7 Toomey reported she went to the site yesterday, and the trees on Flying Cloud Drive looked pretty healthy; however, those are proposed to be removed during the development. She asked if those could be saved. Mr. Miller replied, while they are fully mature trees, the configuration of the site is such that the parking lot is recessed from Flying Cloud Drive which actually is not an urban section roadway and has ditches. There are some drainage patterns they need to maintain. They plan to create a truck dock in a recessed area that is pretty close to elevation but intend to raise the building elevation in order to have a more prominent approach from both Flying Cloud Drive and Crosstown Circle for marketability. In order to do that, they will have to grade the property and therefore will have to get rid of the existing trees. They worked with the City Forester to identify some strategic trees that could be saved along Flying Cloud Drive, but several others need to be removed. They do have a robust landscape plan to replace the trees, and they want to keep the visibility for the building at this prime corner location. He believed this will be a project the City can become proud of. Toomey noted the clump of five to ten trees is really very charming. Mr. Miller said they worked with the City Forester to save them, but they are not in a location that can be salvaged Nelson asked if we are getting dollars in lieu of replacement trees for the tree waiver for this project. Klima explained they are asking for a landscaping waiver from the additional landscaping required for the height of the building. From a tree replacement standpoint, they are meeting their tree replacement through actual trees planted on site and partial payment to make up the difference. Nelson then asked if all the building materials are in compliance with City Code. Klima replied the building materials and the architecture all meet and exceed City standards. There were no comments from the audience. Getschow asked the Council Members to add the phrase “and direct staff to prepare a development agreement, subject to Commission recommendations and Council conditions” to the motion for approval. MOTION: Narayanan moved, seconded by Freiberg, to close the public hearing; to adopt Resolution 2021-58 for the Planned Unit Development concept review on 5.0 acres; to approve the first reading of an ordinance for the Planned Unit Development District review with waivers and Zoning change from OFC, RURAL and C-HWY to Industrial (I-2) on 5.0 acres; to adopt Resolution 2021-59 for the preliminary plat of two parcels into one lot on 5.0 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Narayanan noted he would be willing to add Council Member Nelson’s comment about charging stations. Case said staff has heard the discussion, and we can leave this up to staff. He believed it is the desire of many of the Council Members as well as many people throughout the nation to begin to build buildings that are either solar ready or have solar panels installed. We have to make a transition and cannot CITY COUNCIL MINUTES July 13, 2021 Page 8 continue to build 1950 style buildings. He did not, however, believe Eden Prairie and municipalities across the country are ready to mandate certain standards. We do want to hear roofs can support solar panels and some advance thought has been given to making sure electricity is available as businesses make the transition in the next 3-10 years. We want to continue discussing the process of exploring how we make the transition. He asked staff to continue to work with the proponent. Nelson stated she is ready to develop some written guidance from the City Council that a building must be solar ready at a minimum. Case responded this is a subject for a workshop because he did not think we know enough yet about what we want to mandate. Nelson commented she was not completely thrilled with the concept of buildings being built as speculative. She thought this looks like an attractive development but it would be good if it could be constructed so as to be easy to put in a retrofit. She urged the proponent to do that from an investment standpoint. She stated we need to send a message to developers to start thinking about this. Case believed government needs to incentivize businesses to retrofit solar, but that is a conversation for another time. VOTE ON THE MOTION: Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Toomey moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR CITY COUNCIL MINUTES July 13, 2021 Page 9 F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:58 p.m.