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City Council - 03/16/2021APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MARCH 16, 2021 7:00 PM, CITY CENTER CITY COUNCIL: Mayor Ron Case, Council Members Mark Freiberg, P G Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Police Chief Greg Weber, Fire Chief Scott Gerber, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All City Council Members were present. Council Member Nelson attended the meeting virtually. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as amended. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 2, 2021 B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 2, 2021 Freiberg said Sentence 3, Paragraph 2, of the Council meeting minutes should be changed, as follows: “He noted the County representatives stated there were 10,000 vehicles per day through that area, but Eden Prairie is also growing so every year that traffic figure will grow.” Also Sentence 5, Paragraph 3, should be changed, as follows: “If the figures are true regarding vehicle counts of 10,000 vehicles per day on that stretch of roadway, then only 22 accidents in three years is not a very high number.” CITY COUNCIL MINUTES March 16, 2021 Page 2 MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, March 2, 2021 as published, and the City Council meeting held Tuesday, March 2, 2021, as amended. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. ADOPT RESOLUTION NO. 2021-23 APPROVING ISSUANCE OF PREMISES PERMITS FOR LAWFUL GAMBLING TO BE CONDUCTED BY EDEN PRAIRIE HOCKEY ASSOCIATION AT BOWLERO EDEN PRAIRIE, CHAMPPS KITCHEN & BAR, AND GREEN MILL EDEN PRAIRIE C. APPROVE CONTRACT WITH LIFE FITNESS FOR PURCHASE OF COMMUNITY CENTER FITNESS EQUIPMENT D. APPROVE CONTRACT WITH AVR, INC. FOR 2021 CONCRETE SUPPLY E. APPROVE CONSTRUCTION CONTRACT WITH HYDROCORP, INC. FOR REMOVAL AND REINSTALLATION OF NEW CELLULAR AMI WATER METERS F. APPROVE CONTRACT WITH METERING TECHNOLOGY SOLUTIONS, INC. FOR CELLULAR AMI WATER METERS G. APPROVE AGREEMENT WITH HTPO FOR ENGINEERING SERVICES FOR REHABILITATING REGIONAL CENTER ROAD WATER MAIN H. APPROVE CHANGE ORDER FOR GROUND STORAGE RESERVOIR AND PUMP STATION CONSTRUCTION CONTRACT I. AWARD CONTRACT TO JOHNSON CONTROLS INC. FOR PURCHASE OF MATERIAL FOR COMMUNITY CENTER LED LIGHTING PROJECT J. APPROVE FIRST AMENDMENT TO LEASE AND SOLAR EASEMENT FOR COMMUNITY SOLAR GARDEN ON COMMUNITY CENTER ROOF MOTION: Nelson moved, seconded by Toomey, to approve Items A-J on the Consent Calendar. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” IX. PUBLIC HEARINGS / MEETINGS CITY COUNCIL MINUTES March 16, 2021 Page 3 A. VACATION OF SMITH VILLAGE EASEMENTS (Resolution No. 2021-24) Getschow explained this is a request to vacate part of the drainage and utility easements over Lots 1 through 6, Villas at Smith Village at Hwy 212 and Eden Prairie Road. He noted there was an error in the legal description included in the published notice of the easement vacation. The correct legal description for the easement vacation is included in the attached resolution and site plan. There were no comments from the audience. MOTION: Toomey moved, seconded by Freiberg, to close the public hearing, and to adopt Resolution No. 2021-24 vacating Drainage and Utility Easements. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Mayor’s Water Challenge (Resolution No. 2021-25) Getschow stated the City has been a part of the national Wyland Mayor’s Challenge for Water Conservation for almost a decade. To participate in the challenge, our residents go online at mywaterpledge.org and agree to take certain measures to conserve water during the month of April. Every year Eden Prairie has been in the top three to top ten for our population category. Case asked if residents have to go online to register to participate in the challenge. Getschow said that was correct. Case observed we have made efforts to broadcast this challenge in the past, but he suggested we try to promote the event more heavily by broadcasting the challenge with all of our social media. We should make a concerted effort to publicize the water challenge to our residents. CITY COUNCIL MINUTES March 16, 2021 Page 4 MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2021-25 supporting the Wyland Mayor’s Challenge for Water Conservation. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approve Agreement with Republic Services for Material Disposal at 2021 Drop Off Day Event Ellis explained this item is to approve the agreement with Republic Services for our regular drop off day event on Saturday, June 19. He proceeded to review several other City disposal events scheduled throughout the year, in addition to the regular drop off day. On Saturday, April 17, there will be a drop off recycling event at our yard waste site across from Flying Cloud Airport on Flying Cloud Drive from 8:30 to 2:00 p.m. for appliances, tires, electronics, power equipment and propane tanks. The items collected will be recycled. As is the case with most of our material disposal events, there will be a small fee for the drop off. Starting Monday, April 19, and continuing through Friday, May 14, Certified Recycling will schedule curbside pickup of the same items plus furniture, mattresses and box springs. There will be a $30 pickup fee plus the cost of recycling. On Saturday, May 15, Certified Recycling will be at our yard waste site across from Flying Cloud Airport to accept drop offs of furniture, mattresses and box springs for recycling. We hope to work with PROP to salvage any items that PROP might be able to sell in their store. Continuing the list of events, Ellis said on Saturday, June 19, the regular recycling drop-off event will be held at Hennepin Technical College for general trash, construction waste, cardboard recycling and steel recycling. This event will be free to residents, and proof of residency will be required. He noted there will be another drop off event at the yard waste site in the fall. He explained staff is trying to break this up into different events as it has become too much to hold it on just one day. We believe this will provide a much more convenient way for residents to dispose of items and will result in more recycling being done. Narayanan asked if it was true residents who want to save money could collaborate with their neighbors to share the $30 pickup fee for the curbside pickup. Ellis replied that was true. CITY COUNCIL MINUTES March 16, 2021 Page 5 Freiberg observed this was great planning, and by doing it this way we hit all the right things by spreading out the events. Case asked how the event will be publicized. Ellis responded information on each event will be on the Sustainable Eden Prairie page of the City’s website. In addition, residents can call the Public Works Sustainability Coordinator’s office. We will push information out on all of our social media channels. Case asked if there is a banner or a button on the landing page that could take people directly to the event rather than having to go to the Sustainability page. Getschow replied we push it out on all our social media channels, and that will take people right to the information page. He did not think most people go directly to edenprairie.org, but the landing page does get people to the information easily. Case then asked if we have the capability to rotate announcements on our landing page. Getschow explained we have a news button on the front page, and we toggle different stories daily. Ellis added on April 30 we will open up our yard waste site for residents to dispose of any yard waste, except for dirt or grass. MOTION: Narayanan moved, seconded by Toomey, to approve the agreement with Republic Services for material disposal at the 2021 Drop Off Day Event at an estimated cost of $63,672.88. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Freiberg moved, seconded by Toomey, to adjourn the meeting. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” Mayor Case adjourned the meeting at 7:21 pm.