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City Council - 05/19/2020APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MAY 19, 2020 7:00 PM, CITY CENTER Virtual Meeting Via WebEx CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Finance Director Sue Kotchevar, Police Chief Greg Weber, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Mayor Case noted the City Council Members have gathered tonight for their third virtual Council meeting. For the next Council meeting on June 16, the Council plans to come back together in the Council Chamber with a social distancing format. The open podium opportunity will return at that time IV. PROCLAMATIONS / PRESENTATIONS A. ACCEPT DONATION OF $4,736.99 FROM THE WITRAK FAMILY TO EDEN PRAIRIE CRIME PREVENTION FUND FOR PURCHASE OF A DRONE FOR EDEN PRAIRIE POLICE DEPARTMENT (Resolution No. 2020-64) Chief Weber reported Ruth Witrak was a resident of one of our senior living facilities who enjoyed supportive relationships with some members of our Police Department. Ms Witrak had asked her son to make a contribution to the Police Department for programming after she passed away. Following Ms Witrak’s death, the Witrak family contributed $4,736.99 for the purchase of a drone to help the department with search operations. Case thanked the Witrak family and noted these contributions help our tax dollars go even further to assist the work we do. CITY COUNCIL MINUTES May 19, 2020 Page 2 MOTION: Freiberg moved, seconded by Aho, to adopt Resolution No. 2020-64 accepting the donation of $4,736.99 from the Eden Prairie Crime Prevention Fund that was donated from the Witrak family to purchase a drone for the Eden Prairie Police Department. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” B. SOUTHWEST LIGHT RAIL TRANSIT CONSTRUCTION UPDATE Getschow said there has been a lot of construction going on in Eden Prairie with the light rail project. He introduced Jim Alexander, Project Director for Southwest Light Rail Transit (SWLRT), and James Mockovciak, Community Outreach Coordinator, who are present to give an update on the project. Mr. Alexander gave a PowerPoint presentation about the SWLRT project which is scheduled for completion in 2023. He reviewed the schedule for the project, the funding sources, development along the light rail line, and the local project partners. SWLRT is cohabitating in Southwest Transit’s station facility during the construction of the SWLRT. He reported on construction site development along the light rail line and suggested people follow the construction progress on the website, swlrt.org. Aho asked when they expect funding to be extended to the project as he understood a third letter of no prejudice regarding the Federal funding was received from the Federal Transit Administration (FTA). Mr. Alexander reported they are working very closely with the FTA. The project is in final review, and it is not unprecedented to receive several letters of no prejudice. They expect the funding to come at any time. The letter of no prejudice allows them to spend local dollars for the project. Aho asked if Hennepin County has been funding the current construction. Mr. Alexander replied that was correct and noted they will feel more comfortable once they receive the FTA funding. Mr. Mockovciak continued the PowerPoint presentation and described the construction communications being done for the project on social media and the website. They are trying to communicate as thoroughly as possible, although it has been more challenging since many more people are staying home because of the COVID-19 restrictions. They have set up Construction Information Workgroups comprised of residents, business owners and community group representatives to help coordinate the construction communications from the public. Aho stated he has gotten quite a bit of feedback regarding the pile driving that is taking place. He asked what kind of feedback they have received about that activity, and if the amount of feedback is letting up somewhat. Mr. Mockovciak replied most of the people he has met really want to know how long the pile driving will continue and if they are in any danger. Some of the residents of high rise buildings have expressed concern for their safety as well as the potential impact on their buildings. His office responds with explanations about the noise and vibration thresholds that occur during the work. CITY COUNCIL MINUTES May 19, 2020 Page 3 Aho explained as Chair of Southwest Transit he has heard some reports about lighting fixtures within the parking structure being affected during the pile driving work. At one point they lost their lighting in the building. He asked if anyone else has reported any issues with side effects of the pile driving activity. Mockovciak said there were a couple of instances of encountering something underneath the ground where they were pile driving that caused them to stop temporarily. They have had a very extensive communication process with ShopHQ to help alleviate their concerns about a negative effect on their broadcasts. He noted they try to be as responsive as possible and believe they have a pretty good system to monitor and respond to the negative impacts. Case thanked those who helped with the presentation tonight and noted we are really excited about the opportunities the SWLRT presents to Eden Prairie. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Narayanan moved, seconded by Nelson, to approve the agenda as published. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 5, 2020 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 5, 2020 MOTION: Aho moved, seconded by Freiberg, to approve the minutes of the City Council Workshop held Tuesday, May 5, 2020, and the City Council meeting held Tuesday, May 5, 2020, as published. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. DIRECT STAFF TO NOT WAIVE MONETARY LIMITS ON MUNICIPAL TORT LIABILITY ESTABLISHED BY MINNESOTA STATUTES 466.04 B. APPROVE USE OF $6,305 IN CDBG-CV CARES ACT FUNDS FOR PROP AND SENIOR COMMUNITY SERVICES C. APPROVE LEASE AMENDMENT WITH EDEN PRAIRIE MONTESSORI LEARNING CENTER INC. D. AWARD CONTRACT TO STERNBERG LIGHTING FOR EDEN PRAIRIE ROAD AND TOWN CENTER PLACE STREET LIGHTING CITY COUNCIL MINUTES May 19, 2020 Page 4 E. APPROVE AGREEMENT WITH AE2S FOR SYSTEM PROGRAMMING AND INTEGRATION SERVICES FOR SANITARY SEWER LIFT STATION CONTROLS SYSTEM UPGRADE F. APPROVE AGREEMENT WITH AE2S FOR SYSTEM PROGRAMMING AND INTEGRATION SERVICES FOR BULK WATER FILL STATION UPGRADE G. AWARD CONTRACT TO STANDARD SIDEWALK, INC. FOR ADA PEDESTRIAN RAMP PROJECT H. AWARD CONTRACT TO SLACK PAINTING FOR SPOT REPAIR ON BAKER RESERVOIR MOTION: Narayanan moved, seconded by Freiberg, to approve Items A-H, on the Consent Calendar. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Aho, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF CITY COUNCIL MINUTES May 19, 2020 Page 5 H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Freiberg moved, seconded by Narayanan, to adjourn the meeting. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” Mayor Case adjourned the meeting at 7:32 p.m.