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City Council - 01/07/2020APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JANUARY 7, 2020 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Mayor Case introduced City Attorney Maggie Neuville. He commented, after decades with our previous City Attorney Ric Rosow, we are excited to have Ms Neuville serve as our City Attorney. IV. PROCLAMATIONS / PRESENTATIONS A. ACCEPT DONATION OF $150 FROM FLYING CLOUD ANIMAL HOSPITAL FOR STARING LAKE OUTDOOR CENTER’S ANIMAL OPEN HOUSE (Resolution No. 2020-01) Lotthammer reported we have received a $150 donation from the Flying Cloud Animal Hospital to be used for the Animal Open House at the Staring Lake Outdoor Center in the spring. MOTION: Aho moved, seconded by Nelson, to adopt Resolution No. 2020-01 accepting the donation of $150 from Flying Cloud Animal Hospital for the Staring Lake Outdoor Center’s Animal Open House. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Freiberg moved, seconded by Narayanan, to approve the agenda as published. Motion carried 5-0. CITY COUNCIL MINUTES January 7, 2020 Page 2 VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 3, 2019 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 3, 2019 MOTION: Narayanan moved, seconded by Aho, to approve the minutes of the Council Workshop held Tuesday, December 3, 2019, and the City Council meeting held Tuesday, December 3, 2019, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. COSTCO FUEL FACILITY EXPANSION by Barghausen Consulting Engineers, Inc. Second reading of Ordinance for PUD District Amendment with waivers on 18.18 acres; Resolution for Site Plan Review on 18.18 acres. (Ordinance No. 1-2020-PUD-1-2020 for PUD District Amendment; Resolution No. 2020-02 for Site Plan) C. ADOPT RESOLUTION NO. 2020-03 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2020 D. ADOPT RESOLUTION NO. 2020-04 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS E. ADOPT RESOLUTION NO. 2020-05 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE F. ADOPT RESOLUTION NO. 2020-06 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS G. ADOPT RESOLUTION 2020-07 DESIGNATING DEPOSITORIES H. ADOPT RESOLUTION 2020-08 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS I. ADOPT RESOLUTION NO. 2020-09 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL J. APPROVE TOWING SERVICES AGREEMENT BETWEEN THE CITY OF EDEN PRAIRIE AND MATT’S AUTO SERVICE FOR 2020 CITY COUNCIL MINUTES January 7, 2020 Page 3 K. RATIFY RESOLUTION NO. 2019-131 APPROVING THE SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH DDL CORPORATION L. AWARD CONTRACT TO NAC MECHANICAL AND ELECTRICAL SERVICES FOR CITY CENTER CHILLER REPLACEMENT M. DECLARE FURNITURE OBSOLETE N. AUTHORIZE LOGIS TO REPLACE SWITCHES AT EDEN PRAIRIE COMMUNITY CENTER O. REJECT BIDS FOR CITY CENTER EAST FLUID COOLER REPLACEMENT P. APPROVE PURCHASE OF MOBILE COMPUTERS, DOCKS, AND MOUNTS FOR POLICE SQUAD CARS THROUGH HP INC. Q. AUTHORIZE COOPERATIVE SERVICES AGREEMENT WITH UNITED STATES DEPARTMENT OF AGRICULTURE FOR DEER MANAGEMENT SERVICES R. AUTHORIZE CHANGE ORDERS FOR STARING LAKE BUILDING PROJECT S. ADOPT RESOLUTION NO. 2020-10 RECEIVING AND DECLARING PUBLIC RIGHT OF WAY ON WEST 70TH STREET T. APPROVE POND 05-11-A DREDGING COST PARTICIPATION AND MAINTENANCE AGREEMENT WITH HENNEPIN COUNTY Freiberg asked for more information about Item VIII.Q. Lotthammer explained we have a contract with the USDA this year to collect up to 100 deer to take to processing plants. The processed deer are then used at food shelves. He noted this is our third year working with the USDA on this project. We contract with the Three Rivers Park District to do aerial surveys of the deer population to determine where the populations are concentrated. Freiberg asked about the deer population census. Lotthammer said they use aerial photos where they may see scattered areas of population. On an annual basis, there are 200-350 deer counted in the City, and that count determines how long the USDA will do the harvesting. Freiberg asked about the cost of the contract. Aho replied it was not to exceed $25,000. Case commented since 1993 we have a history of controlling the deer population in Eden Prairie, so the quantities are based on research over a period of 30 years to determine a sustainable number of deer. CITY COUNCIL MINUTES January 7, 2020 Page 4 MOTION: Aho moved, seconded by Narayanan, to approve Items A-T on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS A. TARGET REMODEL by Kimley-Horn and Associates, Inc. Resolution 2020-11 for PUD Concept Review on 10.6 acres; First reading of an ordinance for PUD District amendment with waivers on 10.6 acres (Ordinance for PUD District Amendment; Resolution for PUD Concept) Getschow said the applicant is requesting approval to update the three exterior façades and perform site improvements. The property is located at 8225 Flying Cloud Drive, attached to Eden Prairie Center, and is 10.6 acres. The proposed façade updates include painting existing EFIS surfaces dark brown and gray as well as installing new red EFIS to provide a stronger, branded contrast with proposed signage. New signage is proposed on all three sides of the building. Additionally, the applicant is proposing to plant all existing parking lot islands to bring the site closer into conformance with requirements for landscaped parking islands. The applicant is also proposing to extend the existing concrete sidewalk that connects the storefront to the Mall Ring Road and Flying Cloud Drive further into the site. He noted the Planning Commission recommended approval at their meeting. Ryan Hyllested, representing Kimley-Horn and Associates, reviewed the updates being proposed, including the landscaping and parking lot improvements. Case asked about the location of the concrete sidewalk that connects out to Ring Road and Flying Cloud Drive. Mr. Hyllested pointed out the sidewalk on the drawings of the building and noted it is on the west-northwest corner of the building. They will also add an island to the sidewalk. Case commented he was concerned about the safety and accessibility for residents in the apartments on the west side of Flying Cloud Drive. Aho asked if the sidewalk will accommodate bike travel. Mr. Hyllested believed it would accommodate bikes. Narayanan asked about accessibility for wheelchairs. Mr. Hyllested replied it would provide accessibility for wheelchairs. There were no comments from the audience. MOTION: Narayanan moved, seconded by Freiberg, to close the public hearing; to adopt Resolution No. 2020-11 for the Planned Unit Development concept review on 10.6 acres; to approve the first reading of the ordinance for the Planned Unit Development District review with waivers on 10.6 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. CITY COUNCIL MINUTES January 7, 2020 Page 5 Narayana asked if they would be adding charging stations. Mr. Hyllested replied it was not brought up as part of this project. Aho asked if they will have bike racks. Mr. Hyllested replied there are bike racks on the property. VOTE ON THE MOTION: Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS A. RESOLUTION OF SUPPORT FOR SOUTHWEST TRANSIT (Resolution No. 2020-12) Getschow said Southwest Transit, which includes the cities of Chaska, Chanhassen and Eden Prairie, is asking for a resolution of support to help with their funding. Len Simich, Executive Director of Southwest Transit, reported they received general funding dollars until last summer when all the general fund dollars were directed to Metro Mobility. Overall they have had a 10% reduction in funding. They hope a resolution of support would help them reinstate some of that funding. They are hoping for a more equitable split of the State sales tax dollars, because their share of those funds have gradually decreased to the point where only 2.5% is given to suburban providers. The Metropolitan Council transit tax is used to retire debt, and they can access those funds for some bus replacement costs, but it is not enough to keep pace with their growth. In addition, the Federal priorities and rules for funding are changing, and they also need to update their technology. Aho said Southwest Transit is a great organization that provides fabulous service to our residents. Southwest Transit is looking to expand into new services and routes. It is important to have a letter of support for the organization so they can expand. Narayanan also commented it is a great organization and asked Mr. Simich to share ridership statistics. Mr. Simich replied ridership is over 1,200,000 per year. He noted the express service has leveled off, but their Prime service has increased by 15-18%. Narayanan noted the Prime service fills a particular need and is a very important innovation provided by Southwest Transit. Aho explained that people will need to get to their final destination when the Southwest Light Rail Transit (SWLRT) is completed. Southwest Transit has been investigating the use of autonomous and electric vehicles to get to the riders’ final destinations. Southwest Transit plans to supplement SWLRT and are looking at how best they can develop their system. CITY COUNCIL MINUTES January 7, 2020 Page 6 MOTION: Narayanan moved, seconded by Aho, to adopt Resolution No. 2020-12 for support for Southwest Transit funding. Motion carried 5-0. Nelson noted she has heard from many residents about their appreciation of the Prime and Prime-MD service. XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS Case explained appointments are done at the first meeting of the year. A. DESIGNATE OFFICIAL CITY NEWSPAPER (Resolution) MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. 2020-13 designating Eden Prairie News as the official City newspaper for the year 2020. Motion carried 5-0. B. DESIGNATE OFFICIAL MEETING DATES, TIME AND PLACE FOR CITY COUNCIL IN 2020 AND APPOINT ACTING MAYOR (Resolution) MOTION: Narayanan moved, seconded by Freiberg, to adopt Resolution No. 2020- 14 designating the official meeting dates, time and place for the City of Eden Prairie Council in 2020 and appointing Council Member Aho as Acting Mayor. Motion carried 5-0. C. APPOINT COMMISSIONERS TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY (Resolution) MOTION: Aho moved, seconded by Freiberg, to adopt Resolution No. 2020-15 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Ron Case as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary for calendar year 2020. Motion carried 5-0. D. APPOINT DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY (Resolution) MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2020-16 designating Public Works Director Robert Ellis as the Director and Council Member Freiberg as the Alternate Director to the Suburban Rate Authority. Motion carried 5-0. E. APPOINTMENT OF MAYOR CASE AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES MOTION: Freiberg moved, seconded by Nelson, to approve the appointment of CITY COUNCIL MINUTES January 7, 2020 Page 7 Mayor Ron Case as Delegate and Council Members as Alternates to the National League of Cities. Motion carried 5-0. F. APPOINTMENT OF MAYOR CASE TO MUNICIPAL LEGISLATIVE COMMISSION MOTION: Narayanan moved, seconded by Freiberg, to approve the appointment of Mayor Case to the Municipal Legislative Commission. Motion carried 5-0. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION MOTION: Aho moved, seconded by Nelson, to approve the appointment of Council Member Freiberg to the Southwest Cable Commission. Motion carried 5-0. H. APPOINTMENT TO I-494 CORRIDOR COMMISSION MOTION: Nelson moved, seconded by Freiberg, to approve the appointment of Council Member Aho to the I-494 Corridor Commission. Motion carried 5-0. I. APPOINTMENT OF ASSISTANT WEED INSPECTOR MOTION: Narayanan moved, seconded by Aho, to appoint Lauren Stufft as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 5-0. J. APPOINTMENT OF MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES (Resolution) MOTION: Aho moved, seconded by Freiberg, to adopt Resolution No. 2020-17 appointing Council Member Nelson and Finance Manager Sue Kotchevar to the Eden Prairie Fire Relief Association. Motion carried 5-0. K. APPOINTMENT TO SOUTHWEST TRANSIT COMMISSION MOTION: Nelson moved, seconded by Narayanan, to appoint Council Member Aho to the Southwest Transit Board as the Eden Prairie Appointed Representative for a two-year term to end December 31, 2021. Aho asked how this appointment would work because his term would end in 2021 and his term as Council Member ends in 2020. Case replied the Council would appoint a replacement at the first meeting of 2021 if Council Member Aho is not on the Council at that time. VOTE ON THE MOTION: Motion carried 5-0. XIV. REPORTS CITY COUNCIL MINUTES January 7, 2020 Page 8 A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Aho moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:50 p.m.