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City Council - 01/21/2020APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JANUARY 21, 2020 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Acting Mayor Aho called the meeting to order at 7:00 PM. Mayor Case was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. ACCEPT DONATION OF $1,000 FROM EDEN PRAIRIE LIONS CLUB FOR OUTDOOR CENTER (Resolution No. 2020-18) Lotthammer reported we have received a donation of $1,000 from the Eden Prairie Lions Club to support the programs offered at the Staring Lake Outdoor Center. MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2020-18 accepting the donation of $1,000 from Eden Prairie Lions Club for the Staring Lake Outdoor Center programs. Motion carried 4-0. Aho commented the Lions Club is very supportive of our community. B. ACCEPT DONATION OF $250 FROM SENIORS HELPING SENIORS FOR GOLF CLASSIC (Resolution No. 2020-19) Lotthammer reported Seniors Helping Seniors have made a donation of $250 for the Senior Center Golf Classic. MOTION: Narayanan moved, seconded by Nelson, to adopt Resolution No. 2020-19 accepting the donation of $250 from Seniors Helping Seniors for the Senior Center CITY COUNCIL MINUTES January 21, 2020 Page 2 Golf Classic. Motion carried 4-0. C. DR. MARTIN LUTHER KING, JR. PROCLAMATION Acting Mayor Aho read a proclamation declaring 2020 as a year to celebrate human rights and diversity and to recognize and celebrate Dr. Martin Luther King, Jr.’s dream. Human Rights & Diversity Commission Member Sana Elassar announced the start of the Human Rights awards for 2020. The award will recognize those who are instrumental in promoting human rights in the Eden Prairie. The four categories of awards are individuals, youth, non-profits, and businesses. Applications are available on the Eden Prairie website, and applications for the awards will be accepted until February 28. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Freiberg moved, seconded by Narayanan, to approve the agenda as published. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JANUARY 7, 2020 B. CITY COUNCIL MEETING HELD TUESDAY, JANUARY 7, 2020 MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council Workshop held Tuesday, January 7, 2020, and the City Council meeting held Tuesday, January 7, 2020, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. 10197 EDEN PRAIRIE ROAD by Perry Ryan. Second Reading of Ordinance No. 2- 2020 for Zoning District Change from Rural to R1-44 on 1.5 acres (Ordinance No. 2- 2020 for Zoning District Change) C. AMENDED AND RESTATED DEVELOPMENT AGREEMENT First Amendment to Access Easement and Maintenance Agreement; First Amendment to Encroachment Agreement for private use of public property for Smith Village D. APPROVE FIRST READING OF AN ORDINANCE AMENDING CITY CODE CHAPTER 5, RELATING TO THERAPEUTIC MASSAGE ENTERPRISES AND THERAPISTS REGULATION CITY COUNCIL MINUTES January 21, 2020 Page 3 E. ADOPT RESOLUTION NO. 2020-20 APPROVING MNDOT COOPERATIVE CONSTRUCTION AGREEMENT FOR TRAFFIC MANAGEMENT SYSTEM AND SIGNAL OPTIMIZATION PROJECT F. ADOPT RESOLUTION No. 2020-21 APPROVING APPOINTMENT OF ELECTION JUDGES FOR PRESIDENTIAL NOMINATION PRIMARY G. DECLARE OBSOLETE COMPUTER EQUIPMENT AS SURPLUS MOTION: Nelson moved, seconded by Narayanan, to approve Items A-G on the Consent Calendar. Motion carried 4-0. Aho reported Mayor Case is absent tonight because he is attending the National Mayors’ Conference. IX. PUBLIC HEARINGS / MEETINGS A. CENTRAL MIDDLE SCHOOL ADDITIONS AND REMODEL 2020 by Eden Prairie Public Schools. Resolution 2020-22 for PUD Concept review on 57.4 acres; First reading of an ordinance for PUD District amendment with waivers and Zoning District change from Industrial, Rural and R1-22 to Public on 57.4 acres; Resolution 2020-23 for Preliminary Plat on 57.4 acres (Ordinance for PUD District Amendment and Zoning Change; Resolution No. 2020-22 for PUD Concepts; Resolution No. 2020-23 for Preliminary Plat) Getschow explained the applicant is requesting approval to remodel and construct several additions at the Central Middle School (CMS). The property is located at 8025 School Road behind the School District’s Administrative Services Center. The school district owns 57.4 acres, which includes the Administrative Services Center, the middle school, and outdoor athletic facilities. The applicant is proposing approximately 82,000 square feet of additions and 50,000 square feet of remodeling. Jason Mutzenberger, Director of Services for Eden Prairie School District, explained this is a project to make needed improvements to a 1959 building. A bond referendum was brought forward in 2018 to fund the plans for School District building improvements. He introduced architect Michael DeVetter with DeVetter Design Group and Jay Pomeroy with Anderson, Johnson & Associates. Mr. DeVetter gave a PowerPoint presentation reviewing the additions and remodeling plans for CMS. The project includes a theater addition on the west, a gymnasium on the south, a cafeteria addition on the east and a classroom addition to the north of the cafeteria. He explained the west side of the school building will now be the activity side. He noted there will be a variety of traditional and open classrooms and labs in the remodeled building. He reviewed the building elevations and the bus corral located on the east side of the building. He explained the exterior building materials to be used, and noted the materials chosen will provide a contrast to the existing brick. Mr. CITY COUNCIL MINUTES January 21, 2020 Page 4 Pomeroy reviewed the site plan and the traffic flow for vehicles dropping off and picking up students. Aho asked if there will be parking for buses only on the bus corral side of the building. Mr. Pomeroy replied there will be parking available when buses are not there, for example, parking for events. Narayanan asked about the amount of queueing space in the front of the building. Mr. DeVetter responded the queuing space by the theater is very important. There will be a community room next to the theater with a glass wall that opens up for more space. Narayanan asked if the new gym will be too far from the theater to be used as additional queuing space. Mr. DeVetter replied it could be used, but it is quite far from the theater. Nelson appreciated having another auditorium available in the community. It will be good for kids, parents and for other groups in the community. Aho stated, as a City Council, we are always very concerned about school safety and asked about the safety improvements planned. Mr. Mutzenberger explained there was funding included in the School District referendum for safety and security improvements. Secure entrances are the primary focus throughout the School District buildings. They will have additional security cameras and will have lock down areas in the CMS building to provide additional layers of security. Aho noted there has been a lot of discussion and thought about security, and we always need to be mindful of security. Narayanan asked about the displays the proponents brought. Mr. DeVetter explained the sample exterior materials on the displays. Nelson asked if they have taken steps to avoid the heating and cooling issues encountered with the additions at the high school. Mr. DeVetter responded all of the new additions will have new mechanical areas. The School District has upgraded the heating and cooling systems over the years, and they will address specific areas where there have been problems. Nelson asked if the glass used on the building additions will be energy efficient. Mr. DeVetter replied the glass will be insulated, high performance glass on the south and west areas. Nelson expressed her hope the remodeling plans will help with the long lines trying to get out onto the road. Aho commented it sounds like the City will have to work with the School District on traffic issues when the project is complete. We may need to make some traffic improvements on Scenic Heights Road once we see the traffic patterns. Mr. Mutzenberger reported a traffic study was completed with different scenarios when they decided to add another grade level to CMS because that will cause additional traffic at the school. Aho asked about the overall amount of parking. Mr. Pomeroy said parking was actually reduced in terms of the total number of parking stalls. CITY COUNCIL MINUTES January 21, 2020 Page 5 Freiberg asked Public Works Director Ellis if he felt comfortable with the School District plans and if we have contingency plans in place. Ellis replied staff has done an analysis of a number of options for what traffic will do. We will see how parents respond to this; however, there are alternatives available. Aho noted good signage will be important with the reconstruction of the building and will help with the traffic flow issues. Freiberg suggested it would be a good idea to have a public communication campaign regarding the traffic flows. Mr. Mutzenberger replied they are working on communication plans. There were no comments from the audience. MOTION: Nelson moved, seconded by Freiberg, to close the public hearing; to adopt Resolution No. 2020-22 for Planned Unit Development Concept Review on 57.4 acres; to approve the first reading of the ordinance for a Planned Unit Development District review with waivers and a Zoning District change from Industrial, Rural and R1-22 to Public on 57.4 acres; to approve Resolution No. 2020- 23 for preliminary plat to combine multiple parcels into 1 lot on 57.4 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 4-0. Aho asked about the timing for the project. Mr. Mutzenberger replied they will have the groundbreaking early this spring, and will start with the east side of the building. The project will wrap up by the fall of 2021. B. CODE AMENDMENT FOR R1-9.5 SIDE YARD SETBACKS by City of Eden Prairie. First Reading of an Ordinance to Amend City Code Chapter 11 relating to side yard setbacks in the R1-9.5 Zoning District (Ordinance) Jeremiah gave a PowerPoint overview of the amendment and explained the language regarding side-yard setback requirements within the R1-9.5 zoning district is cumbersome and unclear in our current code. The proposed code clarifies the language and includes setback requirements in a table for ease of reference. Staff believes the change will avoid the need for many waivers. Freiberg asked about the amount of R1-9.5 land involved in the City. Jeremiah said there is quite a bit, and we are encouraging this district in order to allow more clustered housing. Freiberg noted that is important, and the cost of land is forcing this to happen. There were no comments from the audience. MOTION: Freiberg moved, seconded by Narayanan, to close the public hearing; and to approve the ordinance to amend City Code Chapter 11, Section 11.03, Subd. 2. A. 8. and Subd. 2. B. within the R1-9.5 zoning district regarding the minimum side yard setback. Motion carried 4-0. CITY COUNCIL MINUTES January 21, 2020 Page 6 X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson and Aho voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Acting Mayor Aho adjourned the meeting at 7:48 p.m.