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HomeMy WebLinkAboutResolution - 2007-13 - Expenditures of City Funds - 01/02/2007 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2007-13 THE COUNCIL OF THE CITY OF EDEN PRAIRIE ADOPTS THE FOLLOWING RESOLUTIONS PERTAINING TO EXPENDITURE OF CITY FUNDS 1. RESOLUTION AUTHORIZING CERTAIN BENEFITS RESOLVED, THE COUNCIL OF THE CITY OF EDEN PRAIRIE, THE COUNCIL MAKES THE FOLLOWING FINDINGS AND AUTHORIZES EXPENDITURES FOR THE FOLLOWING EVENTS: FINDINGS A. The Council is authorized to "prescribe the duties and fix the compensation of all officers, both appointive and elective, employees, and agents," (including volunteers), ("Employees and Officials")pursuant to Minn. Stat. § 412.111. B. Benefits authorized by this resolution (the "Benefits") such as awards, recognitions and social events, (picnics, dinners, luncheons, etc.) for or participated in by Employees, Officials and Volunteers serve to enhance the morale, efficiency and productivity of the City's Employees, Officials and Volunteers. C. Providing the Benefits results in greater satisfaction, attraction, retention and motivation of the City's Employees, Officials and Volunteers. D. Employees, Officials and Volunteers who interact together while partaking and participating in the Benefits develop synergy which allows for better ideas, better cooperation and higher productivity. E. Based upon the foregoing, the expenditure of funds for the following Benefits for the City's Employees, Officials and Volunteers are for a public purpose. AUTHORIZATIONS Based upon the foregoing Findings, and the authority contained in Minn. Stat. §412.111, the Council authorizes expenditures for the following Benefits as compensation for the City's Employees, Officials and Volunteers. 1. Recognition lunches; 2. Departure and retirement recognition events; 3. Awards and gifts for years of service; 4. Annual employee picnic; 5. Annual holiday party; 6. Annual Record Review Week; 7. Wellness Program; 8. Charitable Giving Campaign; 9. City Commission Members' recognition dinner; 10. Athletic Association's Boards of Directors Education and Recognition Dinner and Awards; 11. Recognition dinners for Police Chaplains and Reserves; 12. New Elected/Appointed Officials and New Employee Orientation programs; 13. Health and Benefit Fair; 14. Munici-Pals; and 15. Administration of employee Sunshine Fund. 2. RESOLUTION AUTHORIZING CREDIT CARDS WHEREAS, it is expedient that officers and employees of the City who are authorized to make certain purchases on behalf of the City have available the use of City credit cards. RESOLVED, BY THE COUNCIL OF THE CITY OF EDEN PRAIRIE THAT PURSUANT TO MINNESOTA STATUTES SECTION 471.382: The use of credit cards by any City officer or employee otherwise authorized to make purchases on behalf of the City is authorized, provided that, purchases by credit card must comply with all statutes, rules and/or City policy applicable to City purchases. The use of City credit cards shall be limited to purchases on behalf of the City and no other purpose. 3. RESOLUTION RELATING TO IMPREST FUNDS (PETTY CASH) WHEREAS, the establishment of petty cash funds is necessary for the timely payment of certain expenditures on behalf of the City. RESOLVED, BY THE COUNCIL OF THE CITY OF EDEN PRAIRIE THAT PURSUANT TO MINNESOTA STATUTES SECTION 412.271, SUBD. 5: The Council hereby establishes the following imprest funds for the payment in cash of any proper claim against the City which is impractical to pay in any other manner, except that no claim for salary or personal expenses of an officer or employee shall be paid from such funds: 1. Finance; 2. Public Safety; 3. Community Center; 4. Park and Recreation Programming; and 5. Building Inspections. RESOLVED FURTHER: The City Manager or his designee shall act as custodian of each such fund who shall be responsible for its safekeeping and disbursement according to law. Money for the operation of such funds shall be secured by transfer from the general fund. Claims itemizing the various demands for which disbursements have been made from the funds shall be presented to the Council at the next Council meeting after the disbursements have been made. The Council shall act upon it as in the case of other claims and an order shall be issued to the custodian for the amount allowed. The custodian shall use the proceeds of the order to replenish the fund; and if the Council fails to approve the claim in full for any sufficient reason, the custodian shall be personally responsible for the difference. 4. RESOLUTION RELATING TO MEALS WHEREAS, the furnishing or reimbursement of the cost of meals to officials and employees of the City in certain instances is beneficial to the City. RESOLVED, BY THE COUNCIL OF THE CITY OF EDEN PRAIRIE, THAT THE COUNCIL MAKES THE FOLLOWING FINDINGS AND AUTHORIZES EXPENDITURES FOR THE FOLLOWING: FINDINGS AND AUTHORIZATION The furnishing of meals and refreshments or the reimbursement to officials and employees of the City for the cost of meals and refreshments in the circumstances, purposes or times described hereafter is necessary for or conducive to the accomplishment of employees' duties and responsibilities in the conduct of the business of the City and is of a public benefit and a public purpose and is hereby authorized, a. Those provided immediately before or in conjunction with meetings of the Council, committees or subgroups. b. City business meetings at which those in attendance involve non City employees. C. When a breakfast, lunch or dinner meeting is conducted for official City business when it is the only practical time to meet and when it involves non City employee participants. d. In connection with a conference, workshop, seminar or meeting which the employee has been authorized to attend. e. Department-sponsored meetings, conferences or workshops where invited participants include non-City employees. f. An organization-wide or department-wide annual, quarterly or monthly staff meeting. g. At regularly scheduled meetings of the City Manager and department heads. h. Meals for staff involved in election related duties when the performance of their duties prohibits staff from leaving the building. i. At the discretion of the City Manager. 5. RESOLUTION RELATING TO MEMBERSHIPS WHEREAS, memberships of the City or City employees and officials in community, civic, business and service organizations are of City and public benefit. RESOLVED, BY THE COUNCIL OF THE CITY OF EDEN PRAIRIE THAT THE COUNCIL MAKES THE FOLLOWING FINDINGS AND AUTHORIZES EXPENDITURES FOR THE FOLLOWING: FINDINGS AND AUTHORIZATION The membership by the City and its officials and employees in community, civic, business and service organizations (including but not limited to the Eden Prairie Chamber of Commerce, the Eden Prairie Rotary Club, Sensible Land Use Coalition and Habitat for Technology) enhances the ability of the officials and employees to serve the public and conduct City business through the interaction of the officials and employees by and with such organizations and members and thus provides a public benefit and serves a public purpose. The expenditure of funds by the City for membership fees, dues or other expenses including meals and refreshments is hereby authorized. ADOPTED by the City Council of the City of Eden Prairie this 16th day of January, 2007. ATTEST: 1 Young, Ma or Ka Teen Porta, City Clerk