HomeMy WebLinkAboutResolution - 77-4 - Joint Resolution Establishing the Hennepin County Criminal Justice Coordinating Council - 01/18/1977 12/2/76
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 77-4 -
JOINT RESOLUTION ESTABLISHING THE
HENNEPIN COUNTY CRIMINAL JUSTICE COORDINATING COUNCIL
WHEREAS, the parties to this joint resolution recognize the need for
criminal justice system planning and coordination on a countywide basis;
and,
WHEREAS, it is the sense of the parties hereto that the effective-
ness of such planning and coordination on a countywide basis would best
be served by the establishment of a criminal justice coordinating council
consisting of representatives of the parties hereto for the purpose of
coordinating activities which will improve and strengthen law enforcement
and criminal justice, encouraging research and development activities
directed toward the improvement of law enforcement and criminal justice
and assisting in the development of new methods for the prevention and
reduction of crime and juvenile delinquency; and,
WHEREAS, the Omnibus Crime Control and Safe Streets Act of 1968
(P.L. 90-351), and acts amendatory thereto, encourages and provides for
the establishment of criminal justice coordinating councils in major
urban areas to assure improved planning for and coordination of criminal
justice agencies and activities within those jurisdictions;
NOW, THEREFORE, BE IT RESOLVED that the Hennepin County Criminal
• Justice Coordinating Council be established in accordance with the pro-
visions as set forth in the accompanying operational bylaws and pursuant
to the provisions of the Omnibus Crime Control and Safe Streets Act of
1968, and acts amendatory thereto;
BE IT FURTHER RESOLVED that the City of Eden Prairie agrees
to participate as a member of the Hennepin County Criminal Justice Co-
ordinating Council .
RESOLUTION NO. 77-4
Page 2
ADOPTED BY EDEN PRAIRIE CITY COUNCIL this 18th day of
January , 1977.
Wo'lfa
Mg Penzel, Mayor
SEAL
ATTEST
hn D. _ ane, City Clerk
s
12/2/76
OPERATIONAL BYLAWS:
HENNEPIN COUNTY CRIMINAL JUSTICE COORDINATING COUNCIL
ARTICLE I. ESTABLISHMENT
The Hennepin County Criminal Justice Coordinating Council (HCCJCC)
is established pursuant to a joint resolution passed by Hennepin County,
the city of Minneapolis and any number of suburban municipalities within
Hennepin County which, together with the city of Minneapolis, contain at
least 50 percent of the total population of Hennepin County.
ARTICLE II. GENERAL PURPOSE
The HCCJCC is established as a forum through which local units of
government in Hennepin County may, by association, consultation and study,
• cooperatively promote improvements in the criminal justice system which
transcend departments, agencies and the geographical boundaries of the
individual communities.
ARTICLE III. DEFINITION OF TERMS
Section 1. For purposes of these bylaws, the terms defined in this
article shall have the meanings given them.
Section 2. "Local unit of government" shall mean any local governmental
unit from within Hennepin County which is a party to the joint resolution,
but shall not include a public authority, a school district, an improve-
ment district or other special district.
Section 3. "Member" means a local governmental unit which executes
a joint resolution declaring its intent to participate.
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Section 3. Any suburban local unit of government desiring to become
a member of the HCCJCC shall execute a joint resolution of participation
and those same units of government which execute such resolutions shall
' jointly have the following representation on the HCCJCC:
-- four individuals, either mayors or members of sub-
urban city councils, elected, through mailed nomi-
nations and ballots, by the mayors and council mem-
bers of participating suburban local units of gov-
ernment;
-- two suburban city managers/administrators selected
by the Hennepin County members of the Metropolitan
Area Managers Association; and
-- two suburban police chiefs/public safety directors
selected by the Hennepin County members of the
Hennepin County Chiefs -of Police Association.
Section 4. Upon execution of a joint resolution of participation,
• the city of Minneapolis shall have the following representation on the
HCCJCC:
-- the Mayor of the city of Minneapolis or his designee;
-- the Minneapolis City Coordinator or his designee;
-- the President or another member of the Minneapolis
City Council ;
-- .the Chief of the Minneapolis Police Department or
his designee;
-- the Minneapolis City Attorney or his designee; and
-- a community representative selected by the Minneapolis
City Council .
Section 5. Upon execution of a joint resolution of participation,
the county of Hennepin shall have the following representation on the
HCCJCC:
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of Minneapolis, contain at least one half of the population of the county
and when executed copies from such governmental units have been filed
as set out herein.
Section 8. The initial members shall be those local units of gov-
ernment which execute a joint resolution of participation on or before
February 1, 1977. Governmental units wishing to join the HCCJCC after
February 1, 1977, may do so only upon the execution and filing of a
joint resolution of participation as set out herein.
ARTICLE V. GOVERNING BODY
Section 1. The governing body of the HCCJCC shall be the Council .
Each representative on the Council shall be entitled to one vote.
Section 2. During the conduct of normal Council business or activ-
ities, representatives shall serve without compensation from the HCCJCC;
but this shall not prevent a representative from receiving compensation
for such expenses as are incurred from his appointing authority.
Section 3. A majority of the representatives shall constitute a
quorum of the Council .
Section 4. There shall be no voting by proxy, but each representative
will be entitled to designate one alternate who shall be entitled to at-
tend meetings from time to time, but may not vote in the absence of the
designated representative.
Section 5. Representatives shall serve at the pleasure of the ap-
pointing authority.
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Council for a term of two years. The Council may delegate authority to
the Executive Committee to meet on its behalf between Council meetings.
Such delegation of authority shall be by resolution of the Council and
may be conditioned in such manner as the Council may deem.
Section 4. The Executive Committee shall have the authority to:
a. Develop administrative policies and procedures for recommenda-
tion to the Council .
b. Develop revisions to these bylaws and policy statements for
recommendation to the Council .
c. Act as required on those matters which, because of time, must
be decided upon between Council meetings. Prior notice will
be provided to all Council members advising them of the subject
on which such action is contemplated.
d. Report actions to the Council as soon as possible, but in no
event later than the first Council meeting subsequent to the
Executive Committee meeting.
e. *Council representatives shall be advised of the date, time and
location of all Executive Committee meetings.
Section 5. Regular public meetings of the Council shall be held at
least quarterly.
Section 6. Special meetings of the Council may be called (a) by the
Co-chairmen, (b) by the Executive Committee or (c) upon the written request
of a majority of the representatives. Five days written notice of special
meetings shall be given to the representatives and such notice shall in-
clude the agenda for the special meeting.
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gifts or grants of money or other property from the state or federal gov-
ernment or any other governmental units, or individuals, foundations or
other organizations, to perform other work or activities deemed to be
consistent with the scope of these bylaws. The Council may accept such
aid through or with the authorization of the Hennepin County Board of
Commissioners as expressed by their resolution.
Section 4. The Council may study, or cause to be studied, problems
or subjects relating to the provision of criminal justice services within
Hennepin County.
Section 5. The Council may advise and aid in the establishment of
coordinated and cooperative criminal justice services and programs within
Hennepin County.
Section 6. The Council may render advice and technical assistance
upon request to governmental units and agencies in Hennepin County, es-
pecially in areas of an interagency or intergovernmental nature.
Section 7. The Council may develop and make recommendations to local
units of government and criminal justice agencies for the purposes of
improving the quality and delivery of criminal justice services in Hen-
nepin County.
Section 8. The Council may analyze and cause to be published vari-
ous statistical studies and other reports on matters related to the crimi-
nal justice system in Hennepin County.
Section 9. The Council shall function as the Law Enforcement Assis-
tance Administration (LEAA) criminal justice coordinating council for
Section 2. To assist in providing this service, Hennepin County will
apply for, accept and function as auditor and controller of funding made
avialable under the Omnibus Crime Control and Safe Streets Act of 1968,
and any acts amendatory thereto, from the Minnesota Governor's Commission
on Crime Prevention and Control and any other appropriate private or pub-
lic, local , state or federal sources. Hennepin County shall provide the
share of matching funds necessary to qualify for such planning grant ap-
plications except for those grants wherein matching funds are required
for special projects which benefit or are unique to one or more partici-
pating members, but not all participating members, in which instances
local match requirements shall be the responsibility of the benefited
members.
• Section 3. The responsibilities of the staff to the Council shall
be those activities necessary to assist the Council in fulfilling the
powers and duties outlined in these bylaws, primarily those duties and
responsibilities associated with the conduct of LEAA programs within Hen-
nepin County.
Section 4. As provided in Section 2 of this Article and Article VII,
Section 3, of these bylaws, the Council may retain special staff and sup-
portive services to- perform other work and activities deemed to be con-
sistent with these bylaws.
ARTICLE IX. WITHDRAWAL, DISSOLUTION AND DURATION
Section 1. Any member may, at any time, by resolution of its govern-
ing body, give written notice of withdrawal from the HCCJCC. Actual
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amendment shall be submitted in writing to every member and representative
at least thirty (30) days prior to the time it appears on the agenda of a
Council meeting. Proposed amendments must be approved at the Council meet-
ing by the number of votes equal to a two-thirds majority of the number
of voting representatives. Before any amendment so approved by the Coun-
cil representatives shall be in force and effect, it shall be subject to
the approval of a two-thirds majority of the members, including the county
of Hennepin and the city of Minneapolis.
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withdrawal shall not take effect for a period of thirty -(30) days from
the date that the written notice of withdrawal has been received by the
HCCJCC.
Section -2. The Council shall be dissolved (a) whenever a sufficient
number of members, excepting Hennepin County, withdraw from the Council
to reduce the total number of members to a level wherein the remaining
members do not represent at least one half of the county population; (b)
by two-thirds vote of all the representatives on the Council ; or (c) by
resolution of the Hennepin County Board of Commissioners. If dissolution
occurs per the provisions of this section, the Council must notify its
current members of its intent to dissolve and also must continue to pro-
vide services to its members for at least sixty (60) days from said notice
of intent to dissolve.• •
Sectioh 3. In the event of dissolution of the HCCJCC, any property
acquired as the result of the activities of the Council and any surplus
monies shall be returned consistent with the provisions of federal and
state laws in proportion to the contributions of the parties executing
joint resolutions after the purposes of the resolution have been completed.
Section 4. The joint resolution authorizing the establishment of
the HCCJCC shall continue in effect initially for one year and shall be
conclusively deemed to have been renewed by the participants each year
thereafter until terminated in accordance with the terms of these bylaws.
ARTICLE X. AMENDMENTS
Amendments to these bylaws may be proposed by any member, member
representative or specially selected representative. Such proposed
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units of government within Hennepin County and shall carry out those
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duties and responsibilities as provided for in the Omnibus Crime Control
and Safe Streets Act of 1968 (P.L. 90-351), and acts amendatory thereto,
in cooperation with the Governor's Commission on Crime Prevention and
Control .
Section 10. No action of the Council shall bind or alter the power
and authority of any local unit of government or agency in Hennepin County.
Further, nothing contained herein is intended or should be construed in
any manner as creating or establishing the relationship of partners between
the participating units of government or as constituting the HCCJCC as
the agent or representative of any participating units of government for
any purpose except when specifically requested to function as such for
those purposes as provided herein. The participating local units of gov- •
ernment are to be and shall remain independent units of government with
respect to all services performed under the authorizing joint resolution
and these bylaws.
ARTICLE VIII. STAFF AND SUPPORTIVE SERVICES
Section 1. Staffing and supportive services for normal Council busi-
ness and activities will be provided by Hennepin County and, accordingly
Hennepin County shall be responsible for the selection, employment, super-
vision and dismissal of all employees serving the Council . Hennepin
County will consult with the HCCJCC Executive Committee on matters rela-
ting to the selection and retention of the staff supervisor.
3��1
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Section 7. Notice of regular meetings of the Council shall be given
to the representatives at least ten (10) days in advance and the agenda
for such meetings shall accompany the notice; however, business at regular
meetings of the Council need not be limited to matters set forth in the
agenda.
Section 8. Complete and accurate minutes of each meeting of this
Council shall be maintained and copies of said minutes shall be transmitted
to the legal address of each Council representative prior to the next
meeting of the Council . Upon approval and adoption of these minutes, a
copy of same shall be transmitted within ten (10) days to all members
and other official bodies as appropriate.
Section 9. Robert's Rules of Order Newly Revised shall govern the
proceedings at meetings of this Council in all matters not otherwise gov-
erned by these bylaws.
ARTICLE VII. POWERS AND DUTIES
Section 1. The powers and duties of the Council shall include the
powers set forth in this article.
Section 2. The Council may appoint such subcommittees, committees
and task forces as it deems necessary: Membership on committees and task
forces maybe drawn from Council members and representatives as well as
from other public and private sector agencies, organizations and associ-
ations.
Section 3. When requested by the Couficil ; and authorized by the Hen-
nepin County Board of Commissioners, the Council may apply for donations,
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Section 6. Three consecutive absences without good cause shall be
sufficient reason for the Council to find a vacancy exists in the term
of the representative involved. The Council shall first notify the
representative of his pending termation and, if necessary, the appoint-
ing authority for the purpose of requesting the appointment of a new
representative.
Section 7. Vacancies on the Council shall occur when the represen-
tative ceases to hold the position which entitled him/her to representation
or for other reasons which shall prohibit the representative from attend-
ing duly called meetings of the Council . In the event such a vacancy
occurs, the appointing authority shall be notified and the Council shall
request the appointment of a new representative.
ARTICLE VI. MEETINGS AND OFFICERS
Section 1. Within thirty (30) days after the filing of the required
number of joint resolutions of participation as set out herein, the first
meeting of the HCCJCC shall be called and shall be held not later than
fifteen (15) days thereafter.
Section 2. At the first meeting of the Council and in February of
each odd numbered year after 1977, the Council shall elect from its mem-
bership two co-chairmen and a vice-chairman. The officers shall be
elected officials from Hennepin County, the city of Minneapolis and a
participating suburban local unit of government.
Section 3. The Council shall have an Executive Committee consisting
of the Council officers and two other representatives elected by the
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-- the Chairman or another member of the Hennepin
County Board of Commissioners;
-- the Hennepin County Administrator or his designee;
-- the Hennepin County Attorney or his designee;.
-- the Chief Judge of the Hennepin County District
Court or his designee;
-- the Chief Judge of the Hennepin County Municipal
Court or his designee;
-- the Hennepin County Public Defender or his designee;
-- the Hennepin County Sheriff or his designee; and
-- the Director of the Hennepin County Department
of Court Services or his designee.
Section 6. In February of 1977 and each odd numbered year thereafter,
the HCCJCC shall select four private sector agencies, organizations and/or
associations for representation on the Council . Such agencies, organiza-
tions and/or associations must have a direct relationship to the provi-
sion of criminal justice services in Hennepin County.
When selected, these private sector agencies, organizations and/or
associations will be notified by the officers of the HCCJCC of their eli-
gibility for representation and requested to nominate representatives.
Upon notification, they shall specify their nomination for .representation
on the HCCJCC and, when accepted by the Council , shall be entitled to
full voting privileges.
Section 7. The HCCJCC is duly established when the joint resolution
has been executed by the county of Hennepin, the city of Minneapolis and
any number of municipalities in the county which, together with the city
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Section 4. "Representative". means an individual serving on the Hen-
nepin County Criminal Justice Coordinating Council on behalf of eligible
member units which enter into the joint resolution. "Representative"
also means an individual serving on behalf of any private sector agency,
organization and/or association related to or sharing in the responsibility
for the provision of criminal justice services in Hennepin County, as
well as any special departments or offices as designated in these bylaws.
Section 5. "Hennepin County Criminal Justice Coordinating Council",
which organization is hereafter referred to as HCCJCC, means the organi-
zation created pursuant to the joint resolution of participation.
Section 6. "Council" means the-collective member representatives
who shall serve as the governing body of the HCCJCC.
IV. MEMBERSHIP
Section 1. Any local unit of government in Hennepin County is elig-
ible for membership in and representation on the HCCJCC. Also, as provided
in these bylaws, private sector agencies and/or associations related to
or sharing in the responsibility for the provision of criminal justice
services in Hennepin County, as well as any specially designated depart-
ments or offices, are eligible for representation on the HCCJCC.
Section 2. Any local unit of government desiring to become a member
of the HCCJCC may do so by the duly authorized execution of a copy of
the joint resolution by its proper officers. Thereupon, the clerk or
other corresponding officer of the governmental unit shall file an exe-
cuted copy of the joint resolution with the Hennepin County Administrator.