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HomeMy WebLinkAboutCity Council - 01/03/2017 (5) APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 3, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:02 PM. Council Member Nelson was absent. II. PLEDGE OF ALLEGIANCE III. SWEARING IN OF COUNCIL MEMBERS AHO AND CASE City Attorney Rosow swore in Council Members Aho and Case. Mayor Tyra-Lukens congratulated Council Members Aho and Case and noted she was delighted both of them were reelected to the Council. IV. OPEN PODIUM INVITATION V. PROCLAMATIONS/PRESENTATIONS A. SHERIFF STANEK Hennepin County Sheriff Rick Stanek gave a PowerPoint presentation reviewing the structure and work of the Sheriff s Office. He reviewed some demographics for Hennepin County and the operations and leadership of the divisions within the Sheriff s Office. He noted they expect the analysis of violent crimes in 2016 to show an increase of 2-3% for the County. Aho asked if there has been a rise in human trafficking in Hennepin County, and what the plans might be to curb such trafficking. Sheriff Stanek believed there is a greater awareness of the problem now, and there are more services provided for the victims of human trafficking. His office works with the County Attorney and CITY COUNCIL MINUTES January 3, 2017 Page 2 local law enforcement agencies to provide education for employees at hotels, restaurants and other locations. Tyra-Lukens thanked Sheriff Stanek for the presentation. B. LOCAL GOVERNMENT INNOVATION AWARD Tyra-Lukens said the City of Eden Prairie has long been a proponent of innovation to improve the way we provide services to the community. Getschow said we strive for innovation, and Eden Prairie was recognized with a Local Government Innovation award at the end of 2016. He said a group of Utility Division employees designed and built a vacuum dredge box that can be used to remove sediment from ponds without having to move very large equipment in to the pond area. John Carlon, Utility Division, described the dredge box and showed a video of the device being used. The device has helped to reduce many of the access problems that occurred when the heavy equipment was needed to dredge the ponds. They have worked with the University of Minnesota to share the idea with other cities. Use of the device saves a lot of money because of reduced restoration costs and less time involved in the dredging process. Getschow said this award involved a competitive application with many other applicants. He noted the award included a grant which will be used to reinvest in innovation. Tyra-Lukens presented the award to the group of Utility Division employees: Andy Allman, Isaac Raser, John Carlon and Rick Wahlen. VI. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow said there is a revised Payment of Claims (Item XI) on goldenrod paper. MOTION: Butcher Wickstrom moved, seconded by Case, to approve the agenda as published. Motion carried 4-0. VII. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 6, 2016 MOTION: Aho moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday, December 6, 2016, as published. Motion carried 4-0. B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 6, 2016 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of CITY COUNCIL MINUTES January 3, 2017 Page 3 the City Council meeting held Tuesday, December 6, 2016, as published. Motion carried 4-0. VIII. REPORTS OF ADVISORY BOARDS & COMMISSIONS IX. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION 2017-01 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS C. ADOPT RESOLUTION 2017-02 DESIGNATING DEPOSITORIES D. ADOPT RESOLUTION 2017-03 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS E. ADOPT RESOLUTION 2017-04 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION 2017-05 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE G. ADOPT RESOLUTION 2017-06 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION 2017-07 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2017 I. DECLARE EQUIPMENT AS SURPLUS AND AUTHORIZE DISPOSAL MOTION: Butcher Wickstrom moved, seconded by Aho, to approve Items A-I on the Consent Calendar. Motion carried 4-0. X. PUBLIC HEARINGS/MEETINGS XI. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, and Tyra-Lukens voting "aye." XII. ORDINANCES AND RESOLUTIONS CITY COUNCIL MINUTES January 3, 2017 Page 4 XIII. PETITIONS, REQUESTS AND COMMUNICATIONS XIV. APPOINTMENTS Getschow said these are the usual appointments required at the beginning of each year. A. RESOLUTION 2017-08 DESIGNATING OFFICIAL CITY NEWSPAPER MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution 2017-08 designating the Eden Prairie News as the official City newspaper for the year 2017. Motion carried 4-0. B. RESOLUTION 2017-09 DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE EDEN PRAIRIE CITY COUNCIL IN 2017 AND APPOINTING ACTING MAYOR Tyra-Lukens noted the Council discussed a couple of changes in tonight's workshop session. Getschow said the August meeting would be moved from August 15 to August 8, and the November meeting would be moved from November 21 to November 14. MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution 2017-09 designating the official meeting dates, time and place for the City of Eden Prairie Council in 2017 and appointing Councilmember Case the Acting Mayor. Motion carried 4-0. C. RESOLUTION 2017-10 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution 2017-10 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra- Lukens as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary for calendar year 2017. Motion carried 4-0. D. RESOLUTION 2017-11 APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution 2017-11 designating Robert Ellis as the Director and Council Member Case as the Alternate Director to the Suburban Rate Authority. Motion carried 4-0. E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES MOTION: Case moved, seconded by Aho, to approve appointment of the Mayor CITY COUNCIL MINUTES January 3, 2017 Page 5 as Delegate and Council Members as Alternates to the National League of Cities. Motion carried 4-0. F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION MOTION: Aho moved, seconded by Case, to approve appointment of the Mayor to the Municipal Legislative Commission. Motion carried 4-0. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION MOTION: Butcher Wickstrom moved, seconded by Case, to approve appointment of Council Member Nelson to the Southwest Cable Commission. Motion carried 4-0. H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION MOTION: Aho moved, seconded by Butcher Wickstrom, to approve appointment of Council Member Case to the Eden Prairie Community Foundation. Motion carried 4-0. I. APPOINTMENT TO I-494 CORRIDOR COMMISSION MOTION: Case moved, seconded by Butcher Wickstrom, to approve appointment of Council Member Aho to the I-494 Corridor Commission. Motion carried 4-0. J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE MOTION: Case moved, seconded by Aho, to approve appointment of Council Member Butcher Wickstrom to the City and School Facilities Use Task Force. Motion carried 4-0. K. APPOINTMENT OF ASSISTANT WEED INSPECTOR MOTION: Butcher Wickstrom moved, seconded by Aho, to appoint Jeff Cordes as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 4-0. L. RESOLUTION 2017-12 APPOINTING MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution 2017- 12 appointing Council Member Case and Sue Kotchevar to the Eden Prairie Fire Relief Association. Motion carried 4-0. XV. REPORTS A. REPORTS OF COUNCIL MEMBERS CITY COUNCIL MINUTES January 3, 2017 Page 6 B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment Getschow said we recruit members of our Boards and Commissions in the first three months of the year. The six Boards and Commissions play a big role in advising the City Council on a variety of topics. The Council will hear from all of the commissions in two weeks when they present their work plans for 2017 at the Council workshop. The Council interviews and then appoints the applicants to these positions. Getschow reviewed the schedule for 2017 recruitment, as follows: application process opens on January 11 with a deadline for applications on February 6; interviews with the Council on February 28 and appointments made on March 7; and appointees attend an orientation at the end of March and take their places on the Boards and Commissions in April. MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the attached timeline for recruitment of Board and Commission candidates and set February 28 as the date for commission interviews. Motion carried 4- 0. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approve Subordinate Funding Agreement 08 for Local Work Construction with Metropolitan Council for the Southwest Light Rail Transit (SWLRT) Project Ellis said the Federal Transit Administration approved the SWLRT project for entry into engineering on December 21, 2016. This means the SWLRT project office can finalize the plans and advertise for bids. He reviewed the locally requested improvements to be made in conjunction with the SWLRT project, which included items primarily related to aesthetics of the project. The City of Eden Prairie's commitment is to pay for the improvements at a total cost of approximately $7 million. He said we approved $10 million for the improvements in the 2017-2027 Capital Improvement Plan (CIP) budget, so we are well under budget. There are grant-matching funds budgeted for adding back in the Town Center Station. Staff is asking the Council to approve the agreement with the SWLRT project office for the local work construction. MOTION: Case moved, seconded by Butcher Wickstrom, to approve Subordinate Funding Agreement 08 for Local Work Construction with CITY COUNCIL MINUTES January 3, 2017 Page 7 Metropolitan Council for the Southwest Light Rail Transit Project. Motion carried 4-0. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XVI. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Aho, to adjourn the meeting. Motion carried 4-0. Mayor Tyra-Lukens adjourned the meeting at 7:46 PM.