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HomeMy WebLinkAboutCity Council - 01/05/2016 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 5, 2016 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow said Item VIII.N. should be conditioned on the approval of the City Attorney. MOTION: Nelson moved, seconded by Aho, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 1, 2015 MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the minutes of the Council workshop held Tuesday, December 1, 2015, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 1, 2015 MOTION: Aho moved, seconded by Case, to approve the minutes of the City Council meeting held Tuesday, December 1, 2015, as published. Motion carried 5- 0. CITY COUNCIL MINUTES January 5, 2016 Page 2 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF ORDINANCE NO. 1-2016 AMENDING CITY CODE CHAPTER 11 RELATING TO PLANNED UNIT DEVELOPMENT AND SITE PLAN REVIEW PROCESSES AND ADOPT RESOLUTION NO. 2016-01 APPROVING PUBLICATION OF SUMMARY ORDINANCE C. APPROVE SECOND READING OF ORDINANCE NO. 2-2016 AMENDING CITY CODE CHAPTER 12 RELATING TO SUBDIVISION OF PROPERTY AND ADOPT RESOLUTION 2016-02 APPROVING PUBLICATION OF SUMMARY ORDINANCE D. ADOPT RESOLUTION NO. 2016-03 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS E. ADOPT RESOLUTION NO. 2016-04 DESIGNATING DEPOSITORIES F. ADOPT RESOLUTION NO. 2016-05 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS G. ADOPT RESOLUTION NO. 2016-06 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS H. ADOPT RESOLUTION NO. 2016-07 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE I. ADOPT RESOLUTION NO. 2016-08 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL J. ADOPT RESOLUTION NO. 2016-09 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2016 K. ADOPT RESOLUTION NO. 2016-10 APPROVING JOINT POWERS AGREEMENTS AND COURT DATA SERVICES SUBSCRIBER AMENDMENTS WITH STATE OF MINNESOTA L. APPROVE FUNDING RECOMMENDATIONS MADE BY THE HUMAN SERVICES REVIEW COMMITTEE FOR SOCIAL SERVICE PROVIDERS FOR 2016 AND 2017 CITY COUNCIL MINUTES January 5, 2016 Page 3 M. APPROVE AMENDMENT TO THE JOINT POWERS AGREEMENT WITH SOUTH METRO PUBLIC SAFETY TRAINING FACILITY N. APPROVE 5-YEAR LEASE CONTRACT WITH FIRE SAFETY U.S.A. FOR THERMAL IMAGING CAMERAS MOTION: Case moved, seconded by Nelson, to approve Items A-N on the Consent Calendar, with the condition that Item N be approved by the City Attorney. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. SOUTHWEST STATION PUD AMENDMENT by SW Metro Transit Request for Planned Unit Development District Review with waivers on 11.38 acres; Zoning District Amendment within the Commercial Regional Service Zoning District on 11.38 acres; Site Plan Review on 11.38 acres. Location: 13500 Technology Drive Getschow said the Council discussed Southwest Station at the workshop earlier this evening. He said official notice of this public hearing was published in the December 24, 2015, Eden Prairie News and mailed to 167 property owners. The proposed project is for the removal of two existing buildings, construction of a parking ramp addition, construction of a new indoor waiting area, and other site changes associated with the proposed Southwest Light Rail Transit(SWLRT) Green Line Extension by the Metropolitan Council. Regional authority supersedes decisions and actions of local governments and as such, the Metropolitan Council is not required to gain local approval for regional projects. In this case, as a part of the partnership between the SWLRT project office and the City of Eden Prairie, the SWLRT project office has agreed to participate in the public process in order to provide the opportunity for local review and comment on the proposed parking ramp addition and other changes at Southwest Station. Getschow said the SWLRT project includes a LRT station at Southwest Station. As a part of the LRT station improvements, a parking ramp accommodating approximately 450 vehicles is proposed for construction adjacent and connected immediately west of the existing parking ramp. He said the SWLRT Project Office has representatives here tonight to give an overview of the project. He noted the Planning Commission voted 6-0 at their December 7, 2015, meeting to approve the project and included several comments to be taken into consideration. Ryan Kronzer, SWLRT Project Office, gave a PowerPoint presentation about the plans for Southwest Station. He said they wanted to complement the existing parking with the new parking structure. There are some easements required with Southwest Transit, and the project will require the acquisition of the Culvers property, where one of the two vehicle entrances to the parking structure will be built. The other entrance will be the existing one. He noted there will be no distinction between parking for the bus or the light rail. CITY COUNCIL MINUTES January 5, 2016 Page 4 Aho asked if the total parking will be the current 900 stalls plus 450 new ones. Mr. Kronzer said that was correct. Mr. Kronzer reviewed the basic and enhanced designs for the station. He noted there will be a covered drop off area, and they plan a variety of landscape designs. There will be a loading platform on either side of the tracks. There will be five gates and an indoor bus waiting area. The station will continue to be named Southwest Station,but the brand logo for Metro Transit will be added to the structure. Mr. Kronzer said the Planning Commission's recommendations included looking at a variety of screening materials to minimize headlight wash spilling to the outside. They also suggested adding more metal at the corner near Technology Drive. There will be a base of brick on the first level of parking. He noted there will be just 25 feet of separation between the train and the bus in the station, so there will be a very seamless connection between the two. He noted the Planning Commission also suggested using a warmer color than a bright white. Nelson said when she looked at the landscaping proposed, she only saw trees. The existing structure has a lot of flowers,but she did not see anything about having flowers at the new structure. She noted Southwest Station has been a showpiece, and she was concerned that the proposed design doesn't maintain the current look. Mr. Kronzer replied they can recheck what is planned for the plantings; however, he noted the base plan reflects the funding cuts required last summer. Tyra-Lukens asked if the 75% funding cut pertains to new landscaping or replacing what was destroyed. Mr. Kronzer said it is both. Nelson suggested they dig up what is there and replant it. She believed the native grasses in the plan would take over flower plantings. It would not be too expensive to use some of the plantings that are there so that some of the current look could be maintained. She noted Eden Prairie has lost one station from the design and one has been postponed, so she thought maintaining some of the current look was not too much to ask. Tyra-Lukens said she read about a discussion of existing monument signs at the intersection of Prairie Center Drive and asked if those would be moved or replaced. Mr. Kronzer said that was not part of the Southwest Station project. Tyra-Lukens asked if the monument sign would be something substantial. Mr. Kronzer said it would. There were no comments from the audience. Case said the current parking deck at Southwest Transit is a beautiful building, and he would like to see matching brick added to the corners of the new structure. Butcher Wickstrom commented she liked the new design of the corners. CITY COUNCIL MINUTES January 5, 2016 Page 5 MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing, and to direct staff to continue working with the SWLRT Project Office to refine plans for the proposed parking ramp and site improvements in accordance with staff, Planning Commission and City Council comments. Motion carried 5- 0. B. DOS MANITOS PUD AMENDMENT (MARTIN BLU TRAIL) by Eden Prairie Development, LLC. Request for Planned Unit Development District Review with waivers on 0.97 acres and Site Plan Review on 0.97 acres. Location: 14200 & 14301 Martin Drive. (Ordinance for PUD District Review) Getschow said the proposed trail for the Martin Blu property would go through the Dos Manitos property. The Council had discussions with the developer of Martin Blu about an alternative to the three-foot trail. An alternative trail that would go through the Dos Manitos property would affect their proof of parking. He said the Planning Commission recommended denial of the request on a 6-0 vote, primarily because of concern over the reduction in proof of parking. Staff feels there is value in having the trail come through the back of the Martin Blu property and through the Dos Manitos property to connect to the regional trail. Case asked if the Dos Manitos property gives up any rights to a future use. Getschow said the issue is that there is room for some additional parking,but not as much as we originally thought. There would be an easement for the trail, and we would find other possibilities for parking if it were needed. Jeremiah said a waiver to the parking requirement would be created and that could not be changed. We might want to consider overflow parking if another use comes about. She said staff does not have a huge concern as this is a somewhat isolated area. There might be some effect on the property value,but staff believes the day care is a long term use. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Nelson to close the public hearing; to approve first reading of the ordinance for Planned Unit Development District Review with waivers and Zoning District Amendment within the Community Commercial Zoning District on .97 acres; to direct staff to revise the development agreement incorporating staff recommendations and Council conditions for the Dos Manitos (Jardin) daycare property; and to direct staff to revise the development agreement incorporating staff recommendations and Council conditions for the Mitchell Crossing 2012 (Martin Blu) property. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Aho, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." CITY COUNCIL MINUTES January 5, 2016 Page 6 XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS A. RESOLUTION NO. 2016-11 DESIGNATING OFFICIAL CITY NEWSPAPER MOTION: Aho moved, seconded by Case, to adopt Resolution 2016-11 designating the Eden Prairie News as the official City newspaper for 2016. Motion carried 5-0. B. RESOLUTION NO. 2016-12 DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE EDEN PRAIRIE CITY COUNCIL IN 2016 AND APPOINTING ACTING MAYOR Tyra-Lukens said the Council Members received a list of meeting dates and have agreed on those dates. MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution No. 2016-12 designating the official meeting dates, time and place for the City of Eden Prairie Council in 2016 and appointing Councilmember Case the Acting Mayor. Motion carried 5-0. C. RESOLUTION NO. 2016-13 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-13 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra- Lukens as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary for calendar year 2016. Motion carried 5-0. D. RESOLUTION NO. 2016-14 APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY MOTION: Nelson moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-14 designating Robert Ellis as the Director and Council Member Case as the Alternate Director to the Suburban Rate Authority. Motion carried 5-0. E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES MOTION: Aho moved, seconded by Case, to approve appointment of the Mayor as Delegate and Council Members as Alternates to the National League of Cities. CITY COUNCIL MINUTES January 5, 2016 Page 7 Motion carried 5-0. F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION MOTION: Case moved, seconded by Nelson, to approve appointment of the Mayor to the Municipal Legislative Commission. Motion carried 5-0. G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION MOTION: Butcher Wickstrom moved, seconded by Case, to approve appointment of Council Member Nelson to the Southwest Cable Commission. Motion carried 5-0. H. APPOINTMENT TO EDEN PRAIRIE COMMUNITY FOUNDATION MOTION: Nelson moved, seconded by Aho, to approve appointment of Council Member Case to the Eden Prairie Community Foundation. Motion carried 5-0. I. APPOINTMENT TO I-494 CORRIDOR COMMISSION MOTION: Case moved, seconded by Butcher Wickstrom, to approve appointment of Council Member Aho to the I-494 Corridor Commission. Motion carried 5-0. J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE MOTION: Aho moved, seconded by Nelson, to approve appointment of Council Member Butcher Wickstrom to the City and School Facilities Use Task Force. Motion carried 5-0. K. APPOINTMENT OF ASSISTANT WEED INSPECTOR MOTION: Case moved, seconded by Butcher Wickstrom, to appoint Jeff Cordes as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 5-0. L. RESOLUTION NO. 2016-15 APPOINTING MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES MOTION: Nelson moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-15 appointing Council Member Case and Sue Kotchevar to the Eden Prairie Fire Relief Association. Motion carried 5-0. M. SOUTHWEST TRANSIT BOARD COUNCIL REPRESENTATIVE MOTION: Case moved, seconded by Butcher Wickstrom, to appoint Council Member Aho to the Southwest Transit Board as the Eden Prairie Council Representative for a two-year term to end December 31, 2017. Motion carried 5-0. CITY COUNCIL MINUTES January 5, 2016 Page 8 Tyra-Lukens asked if the two motions resolve the concern of Southwest Transit that was discussed in the workshop. Rosow said the motions will get the terms staggered in the proper order. Getschow noted these appointments are done every January. MOTION: Case moved, seconded by Nelson, to appoint Mayor Tyra-Lukens to the Southwest Transit Board as the Eden Prairie Appointed Representative for a three-year term to end December 31, 2018. Motion carried 5-0. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment Process Getschow reviewed the schedule for the 2016 recruitment for Boards and Commissions. The process of recruiting will begin January 11 and continue through February 5. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the timeline for recruitment of Board and Commission candidates and to set Feb. 23 as the date for commission interviews. Motion carried 5-0. Tyra-Lukens expressed her hope we do a good job of communicating this to the community and also to make an effort to get younger people involved. Getschow said we might do some outreach to students who served as Student Representatives to the Boards and Commissions in the past. 2. Supervalu Lease Amendment Getschow said just over a year ago we signed a lease with Supervalu for 43,996 square feet on the upper west end of the City Center building. Supervalu has agreed to lease another 13,825 square feet which will bring their total leased space to 57,821 square feet. Because the space is contiguous and there will be tenant improvements, staff requested that the new space be on the same lease time as the original 44,000 square feet, and Supervalu agreed to a 15-month extension for the original lease. That will mean there will be an additional year on the original space and a five-year lease on the total space. He said there is 16,085 square feet remaining that the City will be actively marketing. Case noted Supervalu has the right of first refusal on the 16,000 square foot remainder. He asked if we have any idea they are interested in that space because that would have an effect on the current tenants. Getschow replied we intend to continue to accommodate the current tenants in this building, including the Eden Prairie Foundation. If someone else were to come along CITY COUNCIL MINUTES January 5, 2016 Page 9 and want the space, we would want to find the same or similar space for the Foundation. It is also something to explore with Supervalu, and we will also continue to market it. MOTION: Aho moved, seconded by Case, to approve the second amendment to lease agreement between the City of Eden Prairie and Supervalu Inc. for space at the Eden Prairie City Center property located at 8100 Mitchell Road. Motion carried 5-0. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Case moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:59 PM.