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HomeMy WebLinkAboutArts Commission - 10/11/2010 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, OCTOBER 11, 2010 7:00 P.M. CITY CENTER PRAIRIE ROOM 8080 Mitchell Road COMMISSION MEMBERS: Ann Rorem, Chair; Farida Kathawalla, Vice Chair; Ana Armstrong, Gina King, Tonja Bivins, Elizabeth Petry-Lee, Julia Ramos CITY STAFF: Laurie Obiazor, Recreation Services Manager Lindsey Danhauser, Recreation Coordinator—Arts RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order at 7:00 p.m. Armstrong, King and Petry-Lee were absent. Ramos arrived at 7:06 p.m. Kathawalla arrived at 7:05 p.m. II. APPROVAL OF AGENDA Postponed until a quorum was in attendance. Motion performed after section V.C. MOTION: Ramos moved to approve the Agenda, seconded by Kathawalla. Motion carried 4-0. III. APPROVAL OF MINUTES — September 13, 2010 Postponed until the November 2010 meeting. IV. EDEN PRAIRIE PLAYERS AND COMMUNITY BAND A. A Collection of One Acts Update Danhauser said there were 302 people in attendance. There was a sold out show on October 2. There has never been a sold out show in the previously. The shows made $4500 in revenue. B. Winter Theatre—Philadelphia Story—2nd & 3rd weekend in March 2011 Danhauser said Philadelphia Story is a romantic comedy. The show will be held on a different weekend than in the past because the Eden Prairie High School was already full the same weekend. C. Community Band Guideline Update Danhauser said the Community Band is reviewing their guidelines. They are reviewing how people become members, behavioral guidelines and how long an individual needs to rehearse with the band before a concert. The Community ARTS & CULTURE COMMISSION MINUTES October 11, 2010 Page 2 Band hopes to have the guidelines updated by October 30 at their next advisory meeting. Kathawalla arrived at 7:05 p.m. D. Share the Warmth Concert—December 19, 2 pm at EPHS Auditorium V. ART CENTER A. Donation from Sampson Family - $3,000 for Gas Kiln Danhauser said they have an estimate for around $2500. The remaining money will be used for purchasing supplies for the kiln. The kiln will be ordered and installed by next year. B. Facility Improvement—Hanging System Ramos arrived at 7:06 p.m. Danhauser said the new hanging system for the Art Center could be wood, metal, or stainless steel cable. A nylon system is unavailable. The hanging system will cost around $2000. The stainless steel cable system could be two times the cost of the other systems. Danhauser said she'd prefer the wood system because it could be updated as colors of the Art Center are updated. An acrylic case or cases are being looked into for displaying 3D art. The size and price of the cases still needs to be determined. Ramos said the cases could be used towards a goal of selling art in the future. The cases could be purchased so they could be placed together as a counter and be at counter height. Kathawalla said she believes the counter should be purchased with a long term vision in mind. Danhauser said she wants the tracks to be in the hallway and gallery area and two tracks in the classrooms. Obiazor said she would like all of the potential tracks to be ordered now and not build on it over time. C. New Winter Program Danhauser said there are a couple of new class offerings for the winter: childrens illustration and lino cut printmaking. The classes start the third week in January. VI. PETITIONS, REOUETS AND COMMUNICATION None. VII. OLD BUSINESS A. Criteria for Public Art Update Danhauser said a second meeting was held for the Public Art subcommittee. The meeting was held with a few City representatives. There are two current items on ARTS & CULTURE COMMISSION MINUTES October 11, 2010 Page 3 our list which should be research in the short term: light rail stations and art in indoor gathering spaces. A list of criteria was developed for the art. 1. Visible to the public 2. Low maintenence or cleaning maintenence plan 3. Would need to fit in the facility 4. No religion or nudity 5. Fit within the project plan or budget. Ramos said she'd like to add no sexual reference to#4. Ramos said it was a good meeting. The subcommittee received positive feedback the collaboration is a good idea,but they were hesitant to put it in writing. The City officials wanted to first work on relationships and starting with common goals. Obiazor said the cash park fee could be updated to include a reference to public art. Ramos said they couldn't say if they could do anything in the next 5 years. The City walls are a free location for displaying public art. Ramos said she thinks a certain number of possible projects need to be identified and then the funding should be determined. Grant money may be possible for part or all of the funding. Danhauser said the Eden Prairie Foundation could be a possibility for funding. Kathawalla suggested the Rotary and Lions Clubs. Ramos said determining if the art is permanent or non-permanent is all part of the determination process. A grant is also being looked into for a consultant to help develop a comprehensive public art plan for the City. Obiazor said the criteria should be worked on with one to two areas to focus on. B. International Festival Wrap Up Meeting Feedback Danhauser said there was a lot of great feedback about the festival. The committee is looking to change the name and location of the festival. The date of the location will stay the same for now. Bivins asked if the festival can be advertised on television. Obiazor said yes, but the approval process would involve the communication department. Rorem suggested including the information in Explore MN. Danhauser said the planning meetings will start in January or February 2011 for next year's festival. VIII. NEW BUSINESS A. 2011 Art on City Walls Program Danhauser asked the groups for their thoughts on the Art on City Walls program. Ramos said the program is a little out dated and not many people see it. The way the art is displayed isn't great either. Ramos suggested the program be moved to a different location. Ramos said the City Center could have art located around the building. These pieces could be donated or acquired. Ramos suggested moving the program to the Art Center. Danhauser said the Art Center isn't open every day, so this would limit when people are able to see the art. Ramos said the art show at the Art Center could have a sale of the art under limited hours. Ramos suggested the future goal of art sales and display. Danhauser said the art could be rotated every six to eight weeks. ARTS & CULTURE COMMISSION MINUTES October 11, 2010 Page 4 Motion: To move the Art on City Walls from the City Center to the Art Center for 2011. The artists will have six to eight weeks for their art to be displayed. 1st: Bivins 2nd: Ramos All-No. IX. REPORTS OF STAFF AND COMMISSIONERS A. Art Crawl Wrap Up Meeting Feedback Rorem said the weekend for the Art Crawl was beautiful. The evening before preview raised $350. The Art Crawl is for artists who live or work in Eden Prairie. Some artists weren't visited as much. An idea to add to next year is to have demonstrations at the homes to help draw people to all of the houses. Rorem said next year's Art Crawl will be September 24 and 25. B. Artist Network— Set Meeting Date for Winter & Spring Rorem said the winter meeting will be a holiday open house. The winter meeting will be held on December 15 from 7:00 — 8:30 p.m. at the Art Center. The spring meeting will be held on April 19 or 20 at the Art Center. C. Grant Applications to MRAC & Eden Prairie Foundation Danhauser said she is applying for an MRAC grant for a consultant for public art and for the Eden Prairie Players to develop a strategic plan. Danhauser is applying for a grant from the Eden Prairie Foundation for new easels, new lighting and maybe staging for the Eden Prairie Players. D. 2011 Arts in the Park—Saturday, May 14, 10 am— 5 pm, Purgatory Creek Park FYI: City-Wide Open House X. NEXT MEETING Next Meeting —Monday, November 8, City Center at 7 p.m. XI. ADJOURNMERNT MOTION: Ramos moved, seconded by Bivins to adjourn the meeting. Rorem adjourned the meeting at 8:15 p.m.