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HomeMy WebLinkAboutCity Council - 01/04/2011 (6) APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 4, 2011 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: Interim City Manager Jay Lotthammer, Public Works Director Gene Dietz, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. COLOR GUARD/PLEDGE OF ALLEGIANCE III. SWEARING IN OF MAYOR NANCY TYRA-LUKENS AND COUNCIL MEMBERS SHERRY BUTCHER WICKSTROM AND KATHY NELSON City Attorney Ric Rosow administered the oath of office to Mayor Nancy Tyra-Lukens, Council Member Sherry Butcher Wickstrom and Council Member Kathy Nelson. IV. OPEN PODIUM INVITATION V. PROCLAMATIONS/PRESENTATIONS A. CHINESE NEW YEAR Mayor Tyra-Lukens read a proclamation extending best wishes for a happy and prosperous New Year to the government officials and people of Loudi, China. B. MEET AND GREET PROGRAM UPDATE Economic Development Manager David Lindahl gave an update of the Meet and Greet business retention program. He said the program was started in 2002, and since that time there have been 236 meetings with CEO's and other business leaders in the community. The program has been well received and we have had very positive feedback. He noted the Minnesota Chamber of Commerce used Eden Prairie's program as a model and catalyst for their Grow Minnesota program. The Eden Prairie Chamber of Commerce is a partner in Grow Minnesota. Tyra-Lukens asked if Chambers in other communities pull in their City officials when they hold Meet and Greets. Lindahl said they sometimes do,but usually not. CITY COUNCIL MINUTES January 4, 2011 Page 2 VI. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Tyra-Lukens said Item B of Proclamations was moved to the Consent Calendar as Item O. Nelson asked that Item H be pulled from the Consent Calendar for discussion. MOTION: Aho moved, seconded by Case, to approve the agenda as amended. Motion carried 5-0. VII. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 7, 2010 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City Council workshop held Tuesday, December 7, 2010, as published. Motion carried 3-0-2, with Butcher Wickstrom and Tyra-Lukens abstaining. B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 7, 2010 MOTION: Case moved, seconded by Nelson, to approve the minutes of the City Council meeting held Tuesday, December 7, 2010, as published. Motion carried 3- 0-2, with Butcher Wickstrom and Tyra-Lukens abstaining. C. SPECIAL COUNCIL MEETING HELD THURSDAY, DECEMBER 16, 2010 MOTION: Aho moved, seconded by Case, to approve the minutes of the Special City Council meeting held Thursday, December 16, 2010, as published. Motion carried 3-0-2, with Butcher Wickstrom and Tyra-Lukens abstaining. VIII. REPORTS OF ADVISORY BOARDS & COMMISSIONS IX. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2011-01 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS C. ADOPT RESOLUTION NO. 2011-02 DESIGNATING DEPOSITORIES D. ADOPT RESOLUTION NO. 2011-03 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS E. ADOPT RESOLUTION NO. 2011-04 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS F. ADOPT RESOLUTION NO. 2011-05 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE CITY COUNCIL MINUTES January 4, 2011 Page 3 G. ADOPT RESOLUTION NO. 2011-06 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL H. ADOPT RESOLUTION NO. 2011-07 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2011 I. AWARD BID FOR LIME RESIDUALS HAULING AND DISPOSAL TO MOELTER GRAIN INC. J. AWARD CONTRACTS FOR WATER TREATMENT CHEMICALS FOR 2011 K. AWARD CONTRACT FOR WATER TREATMENT PLANT PROCESS AND CONTROLS IMPROVEMENTS TO MAGNEY CONSTRUCTION, INC. L. APPROVE SUBMITTAL OF AN EXTENSION FOR THE RESIDENTIAL RECYCLING GRANT APPLICATION M. APPROVE AGREEMENT WITH THE STATE OF MINNESOTA FOR$10,000 GRANT TO EXPAND AND MANAGE THE CITY'S SOURCE WATER PROTECTION PLAN N. AWARD CONTRACT FOR PURCHASE OF PRIMARY LOGIC CONTROLLERS (PLCS) AND RELATED EQUIPMENT FOR 2011-2012 WATER TREATMENT PLANT CHEMICAL FEED SYSTEMS CONTROL UPGRADE TO WERNER ELECTRIC O. EDEN PRAIRIE LION'S CLUB 50TH ANNIVERSARY PROCLAMATION MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-G and I-O on the Consent Calendar. Motion carried 5-0. Nelson said there was a replacement for Item H on goldenrod paper that is different from the original version. The scheduled meeting date for the Budget Advisory Commission (BAC) is changed to the first Thursday of the month, and she thought it might be more useful for that meeting to be held on the third Thursday. She said at some point she also wants to discuss how the Council is receiving information on the budget and when we might want the report from the BAC. Tyra-Lukens asked if she wanted to make a motion for a specific date. Nelson said their first meeting is on the schedule for the fourth Thursday of January. Case asked if her concern is that the BAC gets information prior to the Council receiving it and they deal with the information before the Council does, so the Council ends up getting old news. Nelson said her concern is that we don't get the information they get. Case said he didn't think it matters if the BAC meets on the first Thursday of the month as long as they deal with information the Council had already received. Nelson said she would like to go further with a resolution that we have two special budget meetings with staff and the BAC, and then the BAC would CITY COUNCIL MINUTES January 4, 2011 Page 4 meet and act on that. She thought it would just flow a little smoother for them if they met later in the month. Lotthammer said the BAC is on a different time frame than other commissions, and staff's understanding is that the third Thursday works best for them as a group. The Council is scheduled to have a conversation about the BAC at a workshop before the next meeting. He said Sue Kotchevar and he would then be able to attend the January BAC meeting to pass along information to them. He thought we have learned how to better mesh their process so it doesn't feel like one group is out in front of the other. He also thought it likely the Council will discuss the role of the BAC and might possibly make their role more process oriented. hi terms of setting the meeting date for the BAC, the City Council will meet in a workshop session on the 18'h and the BAC is scheduled to meet the following week on January 27. He said staff would make sure the Council receives well ahead of time the information the BAC will receive. Nelson said she has a specific resolution she plans to propose at the next meeting that will detail the process for a piece of what the BAC does. She said the main piece of her proposal is that staff will not give a presentation to the BAC before the City Council receives the information, and the BAC will give their report prior to the first of September. She thought they might be meeting twice a month during the four months from April to July. She said she was okay with the item going through as long as their meeting isn't scheduled for the first or third Tuesday. MOTION: Case moved, seconded by Aho, to approve Item H on the Consent Calendar. Motion carried 5-0. X. PUBLIC HEARINGS/MEETINGS XI. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." XII. ORDINANCES AND RESOLUTIONS XIII. PETITIONS, REQUESTS AND COMMUNICATIONS XIV. APPOINTMENTS A. RESOLUTION NO. 2011-08 DESIGNATING OFFICIAL CITY NEWSPAPER Lotthammer said this designation is required on an annual basis. The Sun Current seeks the designation stating their office in Eden Prairie is their primary office. The relevant statute does not make the presence of a primary office a determining factor in determining priority. The City Attorney determined both newspapers appear qualified under the statue. The Eden Prairie News has been the official newspaper CITY COUNCIL MINUTES January 4, 2011 Page 5 since 2008 and for 27 years prior to 2003. The Sun-Current was the official newspaper from 2003 to 2007. MOTION: Nelson moved, seconded by Case, to adopt Resolution No. 2011-08 designating the Eden Prairie News as the official City newspaper for the year 2011. Case said he supported the Eden Prairie News being selected,but he also wanted to give a compliment to the investigative efforts of the Sun Current newspaper this past year. He noted we are fortunate to have two ever-growing, quality newspapers. VOTE ON THE MOTION: Motion carried 5-0. B. RESOLUTION NO. 2011-09 DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE EDEN PRAIRIE CITY COUNCIL IN 2011 AND APPOINTING ACTING MAYOR MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution No. 2011-09 designating the official meeting dates, time and place for the City of Eden Prairie Council in 2011 and appointing Councilmember Case the Acting Mayor. Motion carried 5-0. C. RESOLUTION NO. 2011-10 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY MOTION: Case moved, seconded by Nelson, to adopt Resolution No. 2011-10 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Nancy Tyra-Lukens as Chair; Jay Lotthammer as Executive Director; and Brad Aho as Secretary for calendar year 2011. Motion carried 5-0. D. RESOLUTION NO. 2011-11 APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY FOR 2011 E. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES F. APPOINTMENT OF MAYOR TYRA-LUKENS TO MUNICIPAL LEGISLATIVE COMMISSION G. APPOINTMENT TO SOUTHWEST CABLE COMMISSION H. APPOINTMENT TO EDEN PRAIRIE FOUNDATION I. APPOINTMENT TO I-494 CORRIDOR COMMISSION J. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE CITY COUNCIL MINUTES January 4, 2011 Page 6 K. APPOINTMENT OF ASSISTANT WEED INSPECTOR L. APPOINTMENT OF COUNCIL REPRESENTATIVE TO SOUTHWEST METRO TRANSIT COMMISSION M. RESOLUTION 2011-12 APPOINTING MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES N. APPOINTMENT TO SOUTHWEST LRT COMMUNITY WORKS PROJECT STEERING COMMITTEE O. APPOINTMENT TO SOUTHWEST LRT CORRIDOR MANAGEMENT COMMITTEE P. APPOINTMENT TO JOINT AIRPORT ZONING BOARD MOTION: Case moved, seconded by Nelson, to: Adopt Resolution No. 2011-11 appointing Council Member Case as the Director and Gene Dietz as the Alternate Director to the Suburban Rate Authority; Approve the appointment of the Mayor as Delegate and Council Members as Alternates to the National League of Cities; Approve appointment of the Mayor to the Municipal Legislative Commission; Approve appointment of Council Member Case to the Southwest Cable Commission; Approve appointment of Council Member Nelson to the Eden Prairie Foundation; Approve appointment of Council Member Aho to the I-494 Corridor Commission; Approve appointment of Council Member Nelson to the City and School Facilities Use Task Force; Appoint Jeff Cordes as Assistant Weed Inspector for the City of Eden Prairie; Appoint Council Member Butcher Wickstrom to the Southwest Transit Commission as the Eden Prairie City Council Representative for a term ending December 31, 2012; Adopt Resolution No. 2011-12 appointing Council Member Case and Sue Kotchevar to the Eden Prairie Fire Relief Association; Appoint Council Member Nelson as representative and Janet Jeremiah as the alternate to the southwest LRT Community Works Project Steering Committee; Appoint Mayor Tyra-Lukens as representative and Council Member Nelson as the alternate to the Southwest Corridor Management Committee; And to approve appointment of Council Member Aho and Council Member Butcher Wickstrom to the Joint Airport Zoning Board. Motion carried 5-0. XV. REPORTS A. REPORTS OF COUNCIL MEMBERS Tyra-Lukens said she asked Council Members to bring their thoughts about what goals each of them had for 2011. She said her first goal is to find a replacement CITY COUNCIL MINUTES January 4, 2011 Page 7 City Manager and get that person fully on board. She noted interviews of the six finalists will be conducted this Saturday, so we are on track to have a new City Manager by late winter or early spring. She also wanted to continue engagement with the business community through the Meet and Greet program. Another of her goals is to take a look at the Hennepin South Services data about poverty in Eden Prairie. She would also like to reinstate meetings with the School District. She noted there is misinformation out there about the City and the School District, and she would like to pull together a forum for real estate agents in the community to find out what is really happening with our schools and our City to help arm them with information about the City. She would like to look at the BAC now that there has been a trial period with them. Council Member Nelson and others are very concerned about that commission, and we need to talk about whether we want them to continue what they are doing. She would like to engage citizens in a discussion about what they want for the City. We have a tighter budget and we can do more with less through innovation and collaboration,but we also need to have an honest discussion about what City services are going to be provided and what things we value in the community. We need to look at how we want our City to look in the long term. As the Mayor, she would like to continue to be involved in regional issues. Nelson said she would like to continue to pursue the green technology issues the City has worked on. She wanted to continue efforts to get the Southwest Light Rail Transit(LRT) line and also get the fire duty crew started. She has concerns about opening up the budget process and making sure the Council gets the information we need before setting our budget. She wants to keep connecting with the business community and continue her work with them on the Way-finding Committee. She would like to continue planning in general and ensure we have green space in the City. She also wants to connect with the various immigrant groups in the community so they know about the opportunities that exist to serve on boards and commissions. Case said a top priority is to look at the short, mid-term and long term budget. We have a$1,300,000 budget deficit this year covered by borrowing from the Budget Stabilization Fund,but we have at least another five years of declining revenues. Over the next 30 years we have some $100,000,000 in unfunded liability to rebuild our infrastructure. We need to concentrate on developing strategies to meet our short, medium and long-term financial obligations. Butcher Wickstrom said she agreed with the goals of the other Council Members and her one big goal is an initiative around innovation and lean in government. We need to maintain our level of excellence as a City, and one way to do that is to make improvements in how we do all aspects of our City's business. Innovation and lean in government involves a number of things and is a way to dramatically improve performance and effectiveness. It is a way to engage everyone in finding ways to do our work better and smarter, to eliminate waste and to enable break- though improvements. It is a way that we can understand what the customer needs and focus on developing ways to improve customer service and our bottom line. She suggested we add innovation and lean in government as a topic of the CITY COUNCIL MINUTES January 4, 2011 Page 8 Council's retreat and in a workshop. She also wants to find ways to involve our commission members and residents in the process of innovation and lean. She suggested we have a spot on the website for people to offer suggestions and to find out what we are all doing in City government to improve our City and our processes. Aho said we have a pretty united Council in observing we have a lot of challenges with local, state and federal governments. We had a wonderful year last year and were named the No. 1 city, and he would like to keep us on the path to maintaining us as No. 1. He said the budget is going to be one of the keys. We have a shortfall, and we need to figure out how to deal with it in the long term. We need to look at it as a long term issue, and see how we are going to accomplish what we need to do in terms of delivering City services. This is a good opportunity for us to re-evaluate that and look at some of those issues. He would also like to see the Joint Airport Zoning Board agreement come to fruition. He is thrilled that the Hwy 169/494 construction process has begun, and he saw that project as having a positive impact to our residents. There are LRT planning issues coming up, and we need to do a good job of meeting with the business community and our residents to look at how planning for that will impact Eden Prairie. He would like to continue to serve on the Meet and Greet program. Tyra-Lukens noted we have probably filled up the remaining slots of the workshop schedule with the ideas presented. B. REPORT OF CITY MANAGER 1. Board and Commission Recruitment Process Lotthammer said they have begun the process of getting information ready for the recruitment process. There are quite a few openings available, and there is a board or commission that fits almost any interest someone may have. He reviewed the proposed timeline for the recruitment process. Tyra-Lukens asked if there will be information on the number of positions available when the process opens on January 10. Lotthammer said they will promote some of the openings in the local newspapers and on the website. MOTION: Aho moved, seconded by Nelson, to approve the attached timeline for recruitment of Board and Commission candidates and set February 22 as the date for commission interviews. Motion carried 5-0. 2. City Manager Search Update Lotthammer said there is no action required on this item as the public meeting date to begin the process has been set. The Council received an email late today from Mr. Albrecht of M&A Search asking the Council Members to arrive here by 7:45 AM this Saturday to conduct interviews with the candidates in our conference room. There will be one-on-one 45- CITY COUNCIL MINUTES January 4, 2011 Page 9 minute interviews with the candidates beginning at 8:00 AM. The public meeting starts at 1:00 PM. Tyra-Lukens asked if the Council will have the names and resumes of the final six applicants prior to the Saturday interviews. Lotthammer said he hasn't heard that will be the case,but he can request it. The consensus was to get the resumes before the Saturday meetings. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XVI. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:45 PM.