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HomeMy WebLinkAboutArts Commission - 06/14/2010 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY,JUNE 14, 2010 7:00 P.M. CITY CENTER PRAIRIE ROOM 8080 Mitchell Road COMMISSION MEMBERS: Ann Rorem, Chair; Farida Kathawalla, Vice Chair; Ana Armstrong, Gina King, Tonja Bivins, Elizabeth Petry-Lee, Julia Ramos CITY STAFF: Laurie Obiazor, Recreation Services Manager Lindsey Danhauser, Recreation Coordinator—Arts RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order at 7:03 p.m. Kathawalla and Petry-Lee were not in attendance. • Reminder—Farida Gone June and July • Reminder—No Meeting in August • Welcome New Member—Tonja II. APPROVAL OF AGENDA MOTION: Armstrong moved to approve the Agenda, seconded by Bivins. Motion carried 4-0. III. APPROVAL OF MINUTES —MAY 10, 2010 MOTION: Ramos moved to approve the April 5, 2010 minutes, seconded by King. Motion carried 4-0. IV. EDEN PRAIRIE PLAYERS AND COMMUNITY BAND A. Schedule Commission Volunteers for Summer Musical—June 17-20 & June 24- 27 Danhauser said the community band will perform the music for the musical. At the beginning of the play there will be a donations statement made. There is a script to be read. The volunteers, who will be reading the script, need to be there at 6:30 and will ask for donations at 6:45 p.m. The Commission was asked if they'd like to sign up to volunteer. The volunteer schedule will be followed up outside of the meeting. B. Twelve Dancing Princess —July 30, 31 & August 1 ARTS & CULTURE COMMISSION MINUTES JUNE 14, 2010 Page 2 Danhauser said the show will be $5.00 per ticket and $2.00 for children under 5 years old. There are not any discounts on the tickets for the summer show because the cost recovery isn't met and there is usually enough interest from the public in seeing the plays. V. ART CENTER A. One Year Anniversary Celebration Recap Danhauser said there were about 200 people at the anniversary celebration. The Sampson family was in attendance. B. Facility Improvements —Walk Draw Curtain and Pottery Wheels Danhauser said there was a draw curtain purchased for the multipurpose room. Two new pottery wheels were ordered. The newspaper may be notified of the new purchase because of the help from Friends of the Arts. One of the pottery wheels has an adjustable height. There was a therapeutic Saturday night out held and pottery was one of the events. The adjustable height of the pottery wheel will be helpful for individuals with disabilities and to adjust for differences in individual heights. C. Summer Programming Update The summer programming starts next week. D. Summer Open Studio Hours Danhauser said there will be expanded Art Center open hours during the summer. The Saturday hours have been dropped to every other Saturday. VI. PETITIONS, REOUETS AND COMMUNICATION None. VII. OLD BUSINESS A. Appoint Subcommittee for the Development of Criteria for Public Art Danhauser said this project is too big of a project for the monthly meetings. The subcommittee could bring back the information to the Commission for the monthly votes. Obiazor said items may be able to be worked on individually and not meet as often. Obiazor said the Veterans' Memorial, Art Center, and Art Crawl all have applied for awards. Art in the Park will seek funding by applying for a grant. ARTS & CULTURE COMMISSION MINUTES JUNE 14, 2010 Page 3 There are cash park fees. A certain amount of money goes toward the development of the parks or tree replacement. One thought is part or all of the money could be used for art installation around the City. Five, ten and fifteen year plan for art in the City is to be looked at by the subcommittee. Also, to develop a master plan and recommend the plan to the Commission and present it to the City Council. Ramos said it would be helpful to have a goal of working toward one to two actual projects and moving them forward. This would be instead of waiting for things to come toward the Commission. In the past, the Commission would approve almost anything. Danhauser said the subcommittee would be developing criteria by the end of the year. The subcommittee could meet monthly or every other week. The frequency may have to be adjusted. Armstrong, King and Ramos said they are interested in being on the subcommittee. The group could start meeting after the International Festival. Obiazor said the subcommittee will have September to December to work on the work plan and bring back the information in November and December. B. 2010-2011 Residents' Guide Update—Online Resource Directory The residents' guide was split up among the Commission to update. The Commission members will follow-up with the artists to ensure the accuracy of the information. The following is an example of what could be said to the artists. "Hi, I'm Gina and we are updating the Eden Prairie Residents' Guide. I'd like to verify the information we have." The updates should be sent to Danhauser by July 12. VIII. NEW BUSINESS A. Art Center Quarterly Newsletter—Proposed implementation Fall 2010 Danhauser said there will be a quarterly newsletter for the Art Center. There will be a printed quarterly newsletter to be handed out at events and at the Art Center. Ramos suggested the printouts be at the Eden Prairie Mall. She also suggested the newsletter be published monthly and not quarterly. Obiazor said monthly may be too often. It could be every two months and have a template the administrator could cut and paste information into. Danhauser said every two months could work for a newsletter. IX. REPORTS OF STAFF AND COMMISSIONERS ARTS & CULTURE COMMISSION MINUTES JUNE 14, 2010 Page 4 A. Art Crawl Update Rorem said there are seventeen artists. There were thirteen last year. Next week the brochure will be started to be worked on by the committee. The artists have been notified. Updated items for this year are: • The houses will be listed if they are handicap accessible • More detailed directions on how to get to each house. Danhauser said there will be two artists exhibiting at the Art Center this year. Danhauser said the Communications Department won an award for the Art Crawl brochure. King said the year isn't on the previous Art Crawl and International Festival brochures. Knowing the year would be helpful when looking at past examples. B. Arts in the Park Recap Danhauser said Arts in the Park was on May 15. Over 800 people were in attendance. There were 500 punch cards printed and they were all gone. There were good responses from artists and patrons. Hopefully, there will be more artists next year. The visibility of the location was great and a lot of people stopped by after walking through in the morning and even came back later in the day. C. MN Jazz on the Prairie Festival Recap Danhauser said there were six local bands starting at 2 p.m. and each played for about 45 minutes. The Eden Prairie Players did concessions. There were 700 plates of ribs sold, raffles, and beer and tea sold. The Eden Prairie Players made $375. There was a traffic person and a shuttle bus and both helped the traffic. Obiazor said the summer musical will have a shuttle bus also. Danhauser said there were about 150 people at the Jazz festival at all times. FYI: Sounds Around Town Entertainment Series FYI: Summer Musical "Music Man" Postcard FYI: 4h of July Celebration Entertainment and Art, Music & Theatre Booth X. NEXT MEETING Next Meeting —Parks Bus Tour: Monday, July 12, Leave from City Center at 6:30 p.m. Next Meeting —Monday, September 1, Prairie Room at 7 p.m. XI. ADJOURNMERNT MOTION: Ramos moved, seconded by Tanja to adjourn the meeting. Rorem adjourned the meeting at 8:41 p.m.