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HomeMy WebLinkAboutBudget Advisory Commission - 04/27/2010 APPROVED MINUTES BUDGET ADVISORY COMMISSION MEETING TUESDAY,APRIL 27, 2010 6:00 P.M., CITY CENTER 15150 TECHNOLOGY DRIVE EDEN PRAIRIE, MN COMMISSION MEMBERS: Chair Don Uram, Vice-Chair Rick King; Commissioners: Annette Agner, Eapen Chacko, Jon Muilenburg, Richard Proops, Gwen Schultz CITY STAFF: Sue Kotchevar, Finance Manager I. CALL TO ORDER/ROLL CALL The BAC first toured the maintenance facility led by Cliff Cracauer and Larry Doig. Chair Uram called the meeting to order at 7:10 p.m. Commissioners King and Schultz were not able to attend the meeting. Uram requested approval of the agenda; "moved and "seconded approval of the agenda without changes. The agenda was approved 5-0. II. MINUTES A. BAC MEETING HELD TUESDAY, FEBRUARY 23rd, 2010 MOTION: Muilenburg moved and Chacko seconded to approve the minutes from the March 23rd meeting. The minutes were approved 5-0. III. FEEDBACK ON MAINTENANCE FACILITY TOUR Uram stated the tour was interesting and he thought it was interesting how all the divisions work together to accomplish work for example snow plowing. Proops was impressed and thought everything is well organized and complete. Uram mentioned the tenure of the supervisors in the park and street maintenance and fleet and wondered about succession planning. Kotchevar said she believed succession plans are in place but was not sure on the details. IV. BAC SCHEDULE Kotchevar distributed a memo from City Manager Scott Neal which summarizes the BAC workplan and includes the input from the joint workshop held with the Council on April 20th. The next meeting will be on the utility rate study. Next on the agenda is duty crew pay. Kotchevar will work with Esbensen and Neal on organizing the information the BAC is interested. Proops mentioned he thinks the group should talk to the volunteer firefighters about duty crew. The group determined that after the Fire Department provides detailed information on duty crew, then the group can determine how to move forward. Chacko mentioned he heard duty crew was needed for retention and labor management but then in a different setting response time was mentioned. The BAC needs the facts. Eden Prairie Budget Advisory Commission March 30, 2010 Page 2 Chacko mentioned the Assessing analysis should be straight forward. Uram said he thinks the City should keep the Assessing function. Proops asked what would the County charge? Proops made a motion which was seconded by Eapen to take the fleet services review off the table for the year since based on the tour it is clear it is a well managed operation. The motion failed but the group agreed it is a low priority and Mr. Cracauer probably already has information the group could review to confirm the findings from the tour. Proops wanted to know about the 2011 operating budget. He has reviewed the details and found a 2% increase in wages for about $400,000, an increase in severance expense, and an increase of medical and dental insurance of about$166,000. Kotchevar said the proposed 2011 budget has not changed since it was last reviewed by the BAC. The 2011 operating budget will be reviewed with the BAC at the June meeting. Kotchevar said she will have a draft CIP for the group at the June BAC meeting and workpapers are due from staff on June 1. From there the group can decide if they want to tour any projects and ask staff to come in to discuss projects. The group would like a community center statement as of June 30th 2010 at the July meeting. Uram said he is interested in looking at trends. The group discussed the subsidy and where that is headed. V. ADJOURNMENT Uram reminded members of the Board and Commission banquet and the Eden Prairie Liquor wine tasting on Thursday. The meeting ended at approximately 8:00 p.m. Chacko moved and Muilenburg seconded the motion to adjourn.