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HomeMy WebLinkAboutParks and Recreation - 03/18/1985 i 1985 MARCH 4 ,, 18 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 4, 1985 7:30 P.M. , SCHOOL ADMINISTRATION BUILDING BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item) 7:30 I. ROLL CALL II. APPROVAL OF AGENDA y III. APPROVAL OF MINUTES OF FEBRUARY 4, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS 7:35 A. Red Rock Heights 7:55 B. Northrup King VI . REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services - none B. Reports of Recreation Superintendent 8:10 1. Summer Boating Concession at Round Lake 8:20 2. Smoking Policy at Eden Prairie Community Center 8:25 C. City Council Meeting Report VII . OLD BUSINESS 8:30 A. Ad Hoc Committee 8:35 B. Chain of Lakes Study 8:40 C. Bids Received for Franlo Road Park & Eden Valley Park VIII . NEW BUSINESS 8:45 A. 1984 Annual Report 9:05 B. Schedule for Updating Comprehensive Park Plan 9:20 IX. ADJOURNMENT AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 18, 1985 7:30 P. M. SCHOOL ADMINSTRATION BUILDING BOARD ROOM COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker, Pat Breintenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL I II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES OF FEBRUARY 4, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS C None V. DEVELOPMENT PROPOSALS 7:35 A. Red Rock Heights 7:55 B. Northrup King VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Recreation Superintendent 8:10 1. Summer Boating Concession at Round Lake 8:20 2. Smoking Policy at Eden Prairie Community Center 8:25 3. Community Center Report C. RECREATION SUPERVISOR REPORT 8:30 Skating Rinks 1984-85 VII. OLD BUSINESS 8:35 A. Ad Hoc Committee } 8:40 B. Chain of Lakes Study 8:45 C. Bids Received for Franlo Road & Eden Valley Park ff VIII. NEW BUSINESS l 8:50 A. 1984 Annual Report i 9:05 B. Schedule for Updating Comprehensive Park Plan 9:25 C. 1985 CDBG Projects I 9:30 D. 1985 LAWCON 9:35 IX. ADJOURNMENT C,. II I i / APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, March 18, 1985 7:30 p.m., School Board Room COMMISSION MEMBERS PRESENT: Pat Breitenstein, acting chairperson; Moe Cook, Gary Gonyea, Jerry Kingrey (late), Jesse Schwartz COMMISSION MEMBERS ABSENT: Raiford Baker, Marty Jessen COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation I. ROLL CALL The meeting was called to order at 7:30 p.m. by acting chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Cook moved to approve the agenda as published. Schwartz seconded the motion and it carried 4-0. III. APPROVAL OF MINUTES OF FEBRUARY 4, 1984 I MOTION: A motion was made by Schwartz to approve the minutes as pu-G�isSed. Gonyea seconded the motion and it carried 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. None V. -DEVELOPMENT PROPOSALS A. Red Rock Heights Refer to memo dated February 28, 1985 from Bob Lambert, Director of Community Services and staff report dated February 25, 1985. Lambert reported that this project was approved by the Planning Commission on February 11, 1985 and will be presented to the City Council on March 19. He said the main issue under consideration is the trail system and gave three recommendations regarding pedestrian routes that will be affected. t . APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -2- I The first recommendation is regarding the 8' asphalt trail along Scenic Heights Road. It is recommended that this bikeway be extended along the south side of Scenic Heights Road thru this development and continued to the west boundary. The second recommendation is that the 51 sidewalk on the north side of Village Woods Drive be extended west and north to Scenic Heights Road. The final staff recommendation is that the 6' asphalt trail along the north shore of Red Rock Lake be extended to the sidewalk along Village Woods Drive when the intervening property is developed. In addition, the developer will dedicate Outlot A to the City and pay cash park fees. Cook asked if the level of Red Rock Lake is being fixed. Lambert said a permanent outlet will be provided for the chain of lakes according to the level set by the DNR. Cook said he doesn't feel comfortable putting a trail through land / that is not being developed. Lambert said that this is not the case, but rather that the trail will allow residents to walk to their neighborhood parks and will also make a connection to the entire trail system when the property is developed. MOTION: Schwartz moved to recommend approval of Red Rock Heights per staff report. Cook seconded the motion and it passed 4-0. B. Northrup King This item was moved to the end of the agenda. Refer to memo dated February 28, 1985 from Bob Lambert, Director of Community Services, staff report dated January 25, 1985 and minutes from the February 11, 1985 Planning Commission meeting. Richard Putnam of Tandem Corporation was present at the meeting representing the proponent. Lambert reviewed the action taken at the December 17, 1984 Commission meeting when it was recommended that the sports complex be removed from the guide plan and that the west half of the creek corridor be dedicated and a scenic easement be required east of the creek. i APPROVED MINUTES �. EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -3- Putnam said that the developer is requesting a change from low and high density residential and sports complex to office, commercial, industrial, medium and high density residential with a combination of high density residential, commercial and industrial north of Anderson Lakes Parkway and industrial south of Anderson Lakes Parkway. The two buyers, Tipton and American Express Balcor, plan 500 units of apartments on the north end of the property and the Douglas Corporation corporate center on the south portion of the property. Douglas Corporation manufactures name plates for automobiles. Schwartz requested clarification on what the Commission was being asked to approve - the plan that was in the packet or Douglas Corpoation's industrial use. Lambert suggested the Commission disregard the comments regarding what the future land owner might request and act on the plan before the Commission that shows only residential, office and commercial. Kingrey said he feels this Commission should be the leader in this project, as it is a large piece of property and will have an impact on the Purgatory Creek recreation area and Staring Lake Park. Kingrey said he had a real concern with a lot of industrial on the C site. Cook asked about the strip of land shown on the guide plan. Lambert said this is vo-tech property. Lambert added that the Council had a lengthy discussion about this development and this plan depicts what the Council would like to see on this property. Therefore, he recommends approval. Kingrey asked why the office and residential areas on the guide plan have such an irregular shape. Putnam replied that because the office and residential areas are located within such close proximity, this shows high berming and trees that will be used. MOTION: A motion was made by Schwartz to recommend approval of the Research Farm Addition per Planning Commission recommendations. Kingrey seconded the motion and it passed 5-0. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -4- VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Recreation Superintendent 1. Summer Boating Concession at Round Lake Refer to memo dated February 27, 1985 from Chuck Pappas, Superintendent of Recreation. Lambert showed a drawing of the Round Lake Park Marina. The docks are estimated to cost between $3,500 and $4,000 to construct. Estimates are that program costs and revenue will be about $2,500 per year. Cook said he thinks the marina is a good idea, but that attention should be paid to parking. Pappas feels that parking should not be a problem. i MOTION: Cook moved to approve the Round Lake Marina and the proposed marina operation program. Gonyea seconded the motion and it carried 5-0. 2. Smoking Policy at Eden Prairie Community Center Refer to memo dated February 26, 1985 from Chuck Pappas, Superintendent of Recreation and letter dated February 15, 1985 from the Minnesota Department of Health. Lambert reported that the City Council approved the no smoking policy at the Community Center as recommended by the Parks, Recreation and Natural Resources Commission. At the last Commission meeting, Cook requested that staff look into the costs of a ventilating fan for Meeting Room B since staff recommended that smoking be allowed in Meeting Room C only. The factors considered were the increased costs that would be involved, there have never been any complaints from those using either room and the air exchange in these rooms is over 12 times per hour and the state requires an air change of only six times per hour. The state recommended that the entire lobby area be designated non-smoking and, in addition, staff recommends that smoking be allowed in Meeting Room C. i a I .APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -5- Lambert added that the Council has approved the use of Meeting Rooms B and C as smoking areas only if those meeting in these rooms wish to allow smoking. These rooms could also be opened up as smoking areas during large crowd events. Staff does not anticipate any problems with smoke filtering into Meeting Room C from Meeting Room B. Cook said he recalled that the Commission recommended no smoking in the entire building at the last meeting. Lambert said that the Commission had recommended that smoking be allowed in Meeting Rooms B and C. Cook then asked if a ventilating fan will be installed in Meeting Room B. Pappas said no. 3. Community Center Program This is an information item only. Kingrey said he feels this information should be shared with the community. After some discussion, it was the consensus of the Commission that money would be more well spent in announcing upcoming events than activities that have already occurred. Breitenstein asked if letters are sent to those whose Community Center memberships are expiring. Pappas said they are not since all memberships expire on December 31. Kingrey asked if the Community Center is recognized when promotions are filmed there. Pappas said that he charges full prices when it is not recognized. However, in the cases of Rudy Luther where the Eden Prairie logo was clearly visible and Eden Prairie youth were used and the hockey instructional films where the Community Center receives a free copy of each film, the rates are lower. C. Recreation Supervisor Report Refer to memo dated March 14, 1985 from Sandra Werts, Recreation Supervisor. i r t 'APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -6- i Lambert referred to the summary of the 1984-85 skating rink season included in the packets. He said no recommendation is needed at this meeting, but feels it would be a good idea to meet with representatives of the Hockey Association before the season begins so any recommendations or changes could be implemented. VII. OLD BUSINESS A. Ad Hoc Committee Refer to memos dated February 21, 1985 and February 28, 1985 from Bob Lambert, Director of Community Services. Moe Cook, representative from the Parks, Recreation and Natural Resources Commission reported the following from the March 14, 1985 meeting of the City Needs Study Committee. There were 15 members present. Members selected as Chairperson at Large Rep, Carolyn Lyngdal and Vice Chairman, Rich Anderson. Bob Lambert was nominated for Chairperson, but after discussion it C was determined that in the best interest of the committee he should not be chairperson. Bob reviewed the agenda that was given earlier. Members present reviewed and O.K.1d the meeting times and dates of future meeting of 7:00 p.m. Thursday nights, March 14, 28, April 11, 25 and May 9, 1985. The fifth meeting of May 9 is the deadline target date to complete our study. It was pointed out that we would have to stay on pertinent matters and not beat any particular subject or area to death in order to get done on schedule. We then reviewed the outline staff recommended for each of the five meetings in order to arrive at our objective. The objective is to compile a list of needs that Eden Prairie will require over the next five years to 1990. The items on this list will then be assigned a priority rating of importance by our committee. This list will then be presented to the City Council in May, 1985 for their use. Of course, the Council will be able to use these recommendations in total, in part or not at all as they choose. I. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -7- The areas to be covered by this City Needs Study Committee includes, but are not confined to: school building, school athletic facilities, city fire fighting needs, city hall building, senior center, indoor rec facilities, Community Center additions or improvements and outdoor facilities. The meeting adjourned at 8:35 p.m. B. Chain of Lakes Study Refer to memo dated February 27, 1985 from Bob Lambert, Director of Community Services. This is an information item only. Lambert reported that this project began with the high water level at Round Lake last fall. Staff recommends that the City Council approve the petition to the Watershed District for the chain of lakes project at a cost not to exceed $22,500. Kingrey asked if the trail on the northwest corner of Round Lake has been rerouted. Lambert said that the trail will not be under water as long as the lake is at normal levels. Gonyea asked if the level of the lake was lowered before the freeze. Lambert said yes. C. Bids Received for Franlo Road and Eden Valley Park Refer to memo dated February 12, 1985 from Carol Foy, Landscape Architect. Lambert reported that Preferred Paving submitted the low bid of $105,021. Construction of both parks is to be completed by May 30, 1985 to allow the City time to seed. Parks could be in use by next year. APPROVED MINUTES ( EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -8- i VIII. NEW BUSINESS A. 1984 Annual Report Refer to memo dated February 28, 1985 from Bob Lambert, Director of Community Services. Lambert said the Commission received the entire report in their packets and next year's report can be reduced in size if desired. The City Council does not receive the full report. Cook said that after reading the report, he was surprised at what went on in the City during the year. B. Schedule for Updating Comprehensive Park Plan Refer to memo dated February 28, 1985 from Bob Lambert, Director of Community Services. Lambert said the Comprehensive Park Plan was last updated in 1979 and since there have been so many dramatic changes, it will be updated this year. He has completed a draft of the chapters on C introduction, inventory and where we are going. Lambert added that the capital improvement program is included in the plan. The comprehensive park plans for Eagan, the Hennepin County Park Reserve District and Eden Prairie's old plan are being used as examples. C. 1985 CDBG Projects Refer to memo dated March 13, 1985 from Bob Lambert, Director of Community Services. Lambert reported that there will be $74,000 available in CDBG grants in 1985. He said that some projects that are eligible are not fundable. Lambert recommends that two projects be considered for funding in 1985 adding that 20% of the funds can be used for planning. The first recommendation is senior center improvements which would include replacing the roof at an estimated cost of $15,000. Lambert said they are waiting for roofers to come and give estimates. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 i -9- The second suggested project is Edenvale Park improvements. This would include a nature trail and nature blind with an estimated cost of $14,000, installation of flooring in the warming house estimated at $2,000, playground area expansion estimated at $4,000 and parking lot improvements estimated at $10,000. MOTION: A motion was made by Kingrey to recommend approval of the IT95 CDBG projects per staff recommendation. Gonyea seconded the motion and it passed 5-0. Kingrey asked if the nature trail and nature blind wouldn't invite a dangerous situation for youth. Lambert replied that if someone fell off the blind, they wouldn't be in water over their head. However, the blind would not be visible from the road and there is a possibility that it could become a hangout. D. 1986 LAWCON There was no information on this item included in the packet. Lambert said the City will be receiving an application for 1986 at the end of this month. Some of the money could be used to assist �L in purchasing the Tieman property although this may not be rated highly as a fundable item. Other possible uses for the money are additional land for Miller Park and additional acquisition at Riley Lake. Bob Hendrickson's property was appraised at $81,000 for 1.85 acres and he is asking over $100,000. The City's second appraisal was $95,000 and Hendrickson had it appraised for $135,000. Kingrey said he feels that the acquisition of land at Riley Lake would be a good use of funds, but he also feels that only so much dealing can be done on the price before it should be turned over to court appointed commissioners and a jury to decide. MOTION: A motion was made by Kingrey to recommend that the LAWCON grant be used for Riley Lake land acquisition and that the Council direct staff to proceed with negotiations on the required land. i Schwartz seconded the motion and it passed 5-0. I C_ I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION March 18, 1985 -10- At this point in the meeting, Lambert distributed copies of an article entitled, "Training of Coaches by Voluntary Youth Sports Organizations" taken from the MRPA Keeping Up magazine. Kingrey read sections of the article on how to govern training and workmanship of youth coaches and what the needs are for youth activity coaches. He suggested the article be given to all athletic associations in Eden Prairie. Lambert responded that he could do this, but he didn't know if the information would get to the coaches. Cook said that since he feels this Commission is responsible for youth activity, each sports president should be asked to submit a report outlining how they are training their coaches. Lambert asked if the reason for doing this is because we are going to do something about it. Cook replied that it would be used as a survey only to see what the needs are. Schwartz said he feels that the Commission would be evaluating something that they don't understand and who is going to tell us if we're right or wrong. Breitenstein said we have only the welfare of the youth in mind. Pappas said there was a possibility that the Commission could be told to mind its own business. Lambert said he would send a memo to all athletic groups stating the Commission's interest in coaches training. IX. ADJOURNMENT MOTION: Cook moved to adjourn the meeting at 9:30 p.m. Gonyea seed the motion and it passed 5-0. Respectfully submitted; Lois Boettcher Recording Secretary I f J :