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HomeMy WebLinkAboutParks and Recreation - 12/19/1983 i 1983 j i DE CEMBER 5 , 19 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 5, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF'NOVEMBER 21, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS Letter from Carrie Tietz V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none C B. Reports of Staff 7.35 1 . Stuffing Brochure into Paper 7:40 2. Eden Prairie Community Center Information November 1983 7:45 3. National Wildlife Refuge/Recreation Area Comprehensive Plan 7:50 4. December 13 Meeting Notice - Purgatory Creek Recreation Area Master Plan VI . OLD BUSINESS 7:55 A. Lease for Camp Indian Chief 8:05 B. North Star Agreement VII . NEW BUSINESS 8:15 A. Non Resident Membership Sales at Eden Prairie Community Center 8:20 VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 5, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: Pat Breitenstein, Marge Friederichs, Gary Gonyea COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Mark Weber, Eden Prairie News I. ROLL CALL The meeting was called to order at 7:35 p.m by chairperson, Marty Jessen. II. APPROVAL OF AGENDA Lambert added Hunting Zone Committee under New Business - VII-B. MOTION: Kingrey moved to approve the agenda with the addition of Item VII-B under New Business. Schwartz seconded the motion and it carried unanimously. III. APPROVAL OF MINUTES NOVEMBER 21, 1983 Page 3 first paragraph, last line - change too to two. Page 3 paragraph six, line two - change public access, but - public access. It MOTION: Baker moved to approve the minutes as corrected. Schwartz seconded the motion and it carried. Kingrey abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS Letter From Carrie Tietz - This is an information item. Lambert said that he. had sent a letter of thanks to Carrie for her excellent service over the past four years. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff a. Stuffing Brochure Into Paper - Lambert indicated that this was an informa- tion item and no action was required. Schwartz and Baker reported that they had read the HAPPENINGS in the last issue of the Eden Prairie News and that they liked that addition to the paper. l Lambert said he has checked with staff at Edina and Bloomington to see how they handled getting information out to the public. Both cities do a calendar once a year with all the information on it and follow it up during the year with flyers and newspaper articles. r - -2- Commission members liked the idea of a calendar and Jessen suggested that staff do more research on this and report back to the Commission. 2. Eden Prairie Community Center Information November 1983 - Commission members concurred that this was good information for the Commission to have. Jessen suggested that this report be attached to the monthly use report. 3. National Wildlife Refuge/Recreation Area Comprehensive Plan - Lambert indicated that he has a copy of the plan in his office and that plans are also available at the Eden Prairie Library. Jessen suggested that staff report on the plan as it affects Eden Prairie at the next Commission meeting. 4. December 13 Meeting Notice - Purgatory Creek Recreation Area Master Plan - Lambert said that this is aspecial meeting set for December 13, 7:30 P.M., City Hall to review the Master Plan for the Purgatory Creek Recrea- tion with the City Council, Parks, Recreation and Natural Resources Commission, Planning Commission, Watershed District and Property Owners to talk about the pros and cons brought up by the different groups before the final master plan is developed. VI . OLD BUSINESS A. Lease for Camp Indian Chief - Lambert said that the main concern was the time period of the lease. ARC originally requested a 99 year lease; they need a long term lease commitment to get funding for improvement of the facilities. City staff and ARC have agreed on a 30 year lease with a ten year extension. Lambert indicated that the map shows an 81hard surface trail connection, at some future date, from Edenvale Blvd. along the north portion of the camp to Eden Prairie Road. Kingrey asked if this trail would be kept open during the winter. Lambert said the trail would be handled the same as the existing trails, it would be cleared depending on weather conditions. Baker asked what the impact of industrial and residential development would have on the campsite 20 years from now. Lambert said that the area is isolated and would not be affected. MOTION: Kingrey moved to approved the lease agreement as per the staff report. Schwartz seconded the motion and it carried unanimously. VII. NEW BUSINESS A. North Stars Agreement Lambert said that Jerry Kingrey had phoned in some typing and grammar errors that he noted in the agreement. He asked that the Commission members indicate any other changes they are aware of. Baker referred to an error on page 31 - $25,000 plus $22,500 on the 4th line should read $47,500 not $52,500. Jessen was concerned that the free membership fee addressed in the memo be defined as to who is a player, coach or trainer. Lambert said that many hours have gone into the preparation of this agreement and he feels it covers all the possibilities of what could happen. If the -3- North Stars fail to maintain, pay taxes, etc. , the facility becomes the property of the City of Eden Prairie. Page 25, 26, & 27 refer to termination of the agreement. Lambert said that if the team were sold and someone else takes over, as long as the team operates in Minneapolis and is a national hockey team, the agreement would continue. i Lambert indicated that there is a penalty for the North Stars to default and j the agreement is set up so there is no incentive for the City to buy out before 15 years. The agreement is set up for the North Stars to operate for 20 years. MOTION: Schwartz moved to recommend approval of the North Stars Agreement to the City Council with the changes noted. Baker seconded the motion and it passed unanimously. B. Non-Resident Membership Sales at Eden Prairie Community Center - Lambert said that the membership fees are down about one half from the first year of operation, and that open swim and skating could use more participants. Lambert said that the Community Center gets lots of requests for memberships from residents of Minnetonka and Chanhassen, and staff has suggested a fee of half again as much as a resident fee. He feels the City would be open to criticism if we offered non-resident memberships at the same cost as residents. Kingrey would like to see a lower fee for non-residents than half again as much as residents to entice more people. Baker said you can always lower the fees, but it is difficult to raise them later. Discussion followed on fees for other facilities in the immediate area. MOTION: Baker moved that staff do a market study on competition and report back in two weeks. Schwartz seconded the motion and it passed unanimously. DISCUSSION: Kingrey feels the City should do something about lowering the hourly rate to entice participants. Lambert doesn't feel you will significantly increase the number of participants by lowering the hourly fees. Jessen suggested offering a 13 or 15 month membership fee every other year. Kingrey requested that at the December 19, 1983 meeting there be a discussion on how we advertise memberships. Baker felt it was important that as a governmental agency facility, we not cut our prices and kill private competition. VIII . ADJOURNMENT Baker moved and Kingrey seconded the motion to adjourn at 8:25 p.m. Motion � carried unanimously. Respectfully Submitted, Marlys Dahl Recording Secretary w 4GENDA TUESDAY, DECEMBER 13, 1983 SPECIAL MEETING City Council Parks, Recreation and Natural Resources Commission Planning Commission Watershed District MCA Floodplain Property Owners I. Call to Order, Mayor Penzel II. Presentation of Funds from Watershed District to City of Eden Prairie III. Purgatory Creek Recreation Area A. Review Background Overview B. Design Process C. Design Concept Master Plan D. End Product As Per Contract E. Subsequent Meetings With Property Owners F. Time Schedule G. Breakdown of Groups 1. Questions 2. Responses 3. Concerns IV. ADJOURNMENT i I 5 AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 3.9, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II . APPROVAL OF AGENDA III. MINUTES OF DECEMBER 5, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - -none B. Reports of Staff 7:35 1. Development Proposal - CARMEL ADDITION 8:00 2. Touch Football-1983 Report 8 :05 3. Community Center Monthly Report 8:10 4. Special Meeting of December 13, 1983 8:15 5. Council Report of December 6, 1983 VI . OLD BUSINESS 8:20 A. Non Resident Membership Sales at Eden Prairie Community Center 8:30 B. National Wildlife Refuge/Recreation Area Comprehensive Plan VII . NEW BUSINESS 8:40 A. Advertising for Community Center Membership and Programs 9:00 B. Cash Park Fees 9:20 C. Cable TV Happenings Show "Meet Your Commissioner" 9:2S VIII . ADJOURNMENT I I l I I APPROVED MINUTES EDEN PRAIRIE PARKS# RECREATION AND NATURAL RESOURCES COMMIS ION Monday, December 19, 1983 7:30P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker, Marge Friederichs, Gary Gonyea, Jesse Schwartz COMMISSION MEMBERS ABSENT: Pat Breitenstein, Jerry Kingrey COMMISSION STAPP: Bob Lambert, Director of Community Services OTHERS PRESENT: Charles Pappas, Community Center Manager and Mark Weber, Eden Prairie News I. ROLL CALL r The meeting was called to order at 7:35 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA MOTION: Gon yea moved to approve the Agenda as published. (, Fr a erichs seconded the motion and it carried unanimously. III . MINUTES OF DECEMBER 5, 1983 Page 3 paragraph 11 , change to: Baker fell: it was important that as a kovernmental agency facility, we do not cut our prices and kill private competition. MOTION: Schwartz moved to approve the minutes as corrected. IT Teerichs seconded the motion and it carried unanimously. IV. PETITIONS R ICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposal - CARMEL ADDITION Representative from Hans Hagen could not be present. Bob Lambert presented the plans. i 2 Lambert referred to Staff Memo of December 15, 1983, which refers to the need for a neighborhood park north of Rowland Road and west of Shady Oak Road. This park would service the proposed single family residential development in this area. The terrain is very bad. It consists of marshes and wooded ridges, therefore a very difficult area to develop. The developer and staff have agreed that the 15 acres on the north portion of the site could best serve as a park. The developer has agreed to give 4.2 acres of land in this area in lieu of cash park fees of #27,950. -Lambert recommends purchase of the additional 10.8 acres for no more than $20,000. Total cost for the proposed 15 acre park site would be approximately $47,950. Baker expressed concern for a skating rink. MOTION: Baker moved to accept the recommendation too —accept the 4.2 acres and to acquire--the additional 10.8 acres for no more than $20,000 and to authorize an appraisal on the 10.8 acres. Gonyea seconded the motion and it carried unanimously. 2. Touch Football- 1983 Report Jessen made comment on what a concise report it is. He recommended that we get reports such as this on all recreation programs. Jessen referred to this as an information item and no action is required. 3. Community Center Monthly Report Lambert made comment that we have already exceeded the total number of participants from last year. It will be another four weeks before we get the total break even costs but we should just break even. The reason for this is the cost of maintenance has gone up due to expired guarantees. 4. Special Meeting of December 13, 1983 This meeting was held to discuss the further planning effort for the Purgatory Creek Recreation Area. MOTION: Gonyea moved to approve the program T-0-F-THe master plan. Schwartz seconded the motion and it carried unanimously. i 3 - 5. Council Report of December 6, 1983 Parks Commission recommended letters to senators, etc. regarding cross country skiing licenses. The letters have been written and sent. They approved the North Stars Agreement. VI. OLD BUSINESS A. Non Resident Membership Sales at Eden Prairie Community Center Pappas informed us of a request made by Chanhassen, asking us to consider having resident membership extended to Chanhassen. Jessen inquired if it would be possible for Chanhassen to buy membership rates for an annual fee. No action was taken. Pappas referred to memo of December 15, 1983. In comparison to other communities, our rates are reasonable. I . Pappas will handle all advertising for non-resident memberships. MOTION: Gonyea moved that we proceed with offering non-resident memberships. Baker seconded the motion and it carried unanimously. B. National Wildlife Refuge/Recreation Area Comprehensive Plan Lambert presented the Comprehensive Plan and referred to memo dated December 9, 1963. He also informed us that Appendix B refers to perserving the bluffs and .flood plains. There are suggestions on how the city could. regulate development on it. The Comprehensive Plan has followed what the city has recommended with the exception of the recommended snowmobile trail connecting Eden Prairie trails to Minnesota State trails. Jessen suggested we support the snowmobile trail. There was disscussion regarding this. MOTION: Schwartz moved that we approve the plan but pro e the snowmobile connection from Eden Prairie trails to Minnesota State trails. Priederichs seconded the motion and it carried unanimously. VII . NEW BUSINESS A. Advertising; for the Community Center Membership and Programs The Commission wanted to see what methods the community center uses for promotional advertising. In response to this Pappas wrote up memo dated December 14, 1983. This is an information item and requires no action. I : - 4 - B. Cash Park Fees Lambert has issued a memo dated December 12, 1983 recommending an increase in cash park fees. Lambert stated that there has not been an increase since 1978. MOTION: Schwartz moved to accept the 1984 proposed fees as meted in Lambert's memo dated December 12, ' 1983. Gonyea seconded the motion and it carried unanimously. C. Cable TV Happenings Show "Meet Your Commissioner" The taping will be January 4, 1984. A sign up sheet was passed around to sign up for times to be interviewed. Reminder cards will be sent out. VIII. ADJOURNMENT Schwartz moved and Gonyea seconded the motionto adjourn at 9: 15 P.M. Motion carried unanimously. Respectfully Submitted, i Karen Eno Recording Secretary i I I