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HomeMy WebLinkAboutParks and Recreation - 01/19/1981 1981 JANUARY 5 , 19 MINUTES CITY OF EDEN PRAIRIE Y, AGENDA EDEN PRAIRIE PARKS, IdECREATION AND NATURAL RESOURCES COD'IMISSION MONDAY, JANUARY 5, 1981 7:30 P.M. ,CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson, Pat Breitenstein, Marge Friederichs, Robert Johnson, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF DECEMBER 153 1980 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 Petition from Residents of Southwest Eden Prairie - continued from December 15, 1980 V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 7:40 1. Development Proposal - Basswood Terrace 7:55 2. Council Report of December 2 and December 16, 1980 VI. OLD BUSINESS 8:00 A. Hennepin County Park Reserve District/City of Eden Prairie Agreement on Regional Parks 9:00 B. Purgatory Creek/MAC Floodplain Plan - Don Brauer 9:30 C. Policy on Park Facility Reservations - continued from December 15, 1980 VII. NEW BUSINESS 10:00 A. Review of 1980 Commission Goals & Setting Goals for 1981 B. 10:15 VIII. ADJOURNMENT r APPROVED MINUTES / EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION `! MONDAY, JANUARY 5, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson, Pat Breitenstein, Nlarge Friederichs, Larry Van.Meter, Robert Johnson(late) v COMMISSION STAFF: Robert A. Lambert Director of Community Services OTHERS PRESENT: Ernie, Olin I. ROLL CALL t The meeting was called to order at 7:30 p.m. , by Chairperson, Richard Anderson. i. II. APPROVAL OF AGENDA Anderson made the following additions to the Agenda: z VII.B. Meeting Night for Park and Recreation Commission C. River Valley and Bluffs I\. D. Wood MOTION: Breitenstein moved to approve the Agenda as published with the additions. VanMeter seconded the motion and it carried unanimously. III. MINUTES OF DEMMER 15, 1980 MOTION: Brietenstein moved to approve the Minutes as published. VanMeter seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMN,UNICATIONS Petition from Residents of Southwest Eden Prairie - continued from December 15, 1980 d Lambert reviewed. the request from residents to put in a bike trail from Lake Riley to County Road 4 to provide them with safe access to City parks. Lambert stated the State approximately 50-60 grant applications a year for projects of this nature but it still would be a possibility for funding. As far as the City goes, this bike trail would be 5th on the priority list for 1981 . Lambert said he would estimate the trail to cost $75,000-$100,000. , depending on easements and fill for the approximate 2 mile trail. Breitenstein asked if Staff feels this trail should be moved up on the priority list. Lambert said he feels the trail oommitments the City has already made should not be changed. If any, the Starring Lake trail could be put back. X 1 Minutes - Parks, Recreation and .approved January 5, 1981 Natural Resources Commission -2- r - 1 Anderson asked how the State decides on who receives funding for projects such as this. Lambert said there are many criteria including, number of people served, other trail connections, eta. MOTION: VanMeter moved to recommend that Staff pursue grant application for a bike trail to serve the residents of southwest Eden Prairie, and if grant money is available to see how this trail could be fit into the future trail development time schedule. rriederichs seconded the motion it carried unanimously. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposal - Basswood Terrace Larry Peterson was present representing the Preserve. He located the project South of Preserve Park, and north of Basswood Road. The developer is requesting to rezone 5 acres to R1-13.5 and plat for 12 single family lots; and rezone 2.5 acres to RM 6.5 and plat for 14 duplexes (7 buildings). Peterson reviewed the path system. Lambert recommends approval with one addition--the path connection shown between the lots not be included as it is not necessary as a connection to the park. MOTION: Breitenstein moved to approve the Basswood Terrace proposal per Staff recommendation. Friederichs seconded the motion and it carried unanimously. 2. Council Report of December 2 and December 16, 198o December 2: a) Approved Park Use Ordinance. First reading will not be until the first meeting in February. b) Approved removing the play apparatus in Sherwood Townhouse development. c) Approved plan for scoreboard at Community Center. December 16: Nothing applicable to this Commission. VI. OLD BUSINESS A. Hennepin County Park Reserve District/City of Eden Prairie Agreement on Regional Parks a Lambert referred to the proposed written Agreement between the Hennepin County Park Reserve District (HCPRD) and the City stating that this i r Minutes — Parks, Recreation & approved January 5, 1981 Natural Resources Commission —3— i t document contains the terms agreed to by both parties regarding the transfer of City interests in property within the boundaries of Anderson Lakes Park and Bryant Lake Park. Many changes and additions have been made to this Agreement over the past several months and at this time the public and the Commission are asked to comment on the language inthe Agreement. Lambert introduced Marilyn Egerdal and John Sunde from the HCPRD and asked that the public address themselves to the terms of the Agreement only, as the decision to turn the parks over to the County has already been made and is not in question at this time. Sunde presented the expanded boundaries of Bryant Lake Park. The expansion includes acquisition of the triangular exception along Rowland Road (east side of park) which would provide 'b otter access and entry control to the park; and 1 ,000 additional feet of shoreline protection (north side of park). Property owner Gerald Rodberg, 6580 Rowland Road, stated that he could see the justification for the expanded boundaries, but asked if there were any alternatives to bypass his property. Rodberg asked if they do have to relocate, can they get a waiver from the City to allow them to build on less than 5 acres where there is no sewer and water. Lambert said the City would not guarantee a waiver and asked Ms. Egerdal to comment on Mr. Rodberg's other concerns. Ms. Egerdal explained that as of this date, the HURD is only willing to negotiate the park as the expanded boundaries are outlined. At this point she explained the HCPRD's procedure for purchasing or moving the homes in question and the source of funds available for this. She estimates, in the case of the Rodberg property, development and funding would take place within 1-3 years, but as their property is considered an inholding, funds are available at any time. Warren Gerecke, 6622 Golden Ridge Drive, asked that if the minimum size for a regional park in Hennepin County is 200 acres, why werea't the Rodberg's notified earlier than January 3, 1981, that the Boundaries of Bryant Lake Park would have to be expanded? Lambert remarked that the 200 acre park size is a guideline and although Eden Prairie proposed future expansion to the north, it was not as much as the County is now proposing. It took the County time to review the proposal and the final decision was that the park would be unacceptable if expansion was not made. He further remarked that the City has not notified residents right along, as the document has changed so many times it would not have been fair to notify people until staff members from both governmental agencies ? had agreed on the language in the document. Elizabeth Hanley, 6408 Rowland Road, asked what the time element is on her property as it is coneidered, in the proposed Agreement, a secondary Minutes — Parks, Recreation & approved January 5, 1981 Natural Resources Commission -4— .`�. acquisition. Ms. Egerdal estimated they expect funding in 3-5 years, but this property is also considered an inholding and she can deal with the HCPRD at any time. Evelyn Uherka, 6517 Rowland Road, expressed disappointment at having to give up part of their property and feels the County is asking for the best , part of their total acreage. John Reedy, 7262 Gordon Drive, Eden Prairie, and not directly affected by the parks in question, asked why the use of these park properties has been acceptable as City parks and now by making them regional parks people are . having to give up their property. John Sunda explained that HCPRD is in conclusion with the Metro Council in r its desire to reduce the number of implementing agencies having purchased park property with Metro Park funds. He said with the County owning and operating a park rather than a municipality, the expense could be spread out to more people. Eden Prairie residents are not getting taxed twice for these parks which would change when the County takes over. Lambert pointed out that he recommended turning the parks over to-the s County and that decision was made and approved by the Council. The County j now wants the City to be totally aware of all the implications involved in d their taking over the parks so there will be no surprises once development ` occurs. Lambert further suggested that the City Council is the body who finally approves or disapproves the proposed Agreement and if anyone disputes the property boundaries perhaps they should work through an attorney. Reedy suggested perhaps the Parks Commission could suggest to the Council that the County be offered the right of first refusal on the properties involved in the boundary expansion for future development. He said the City agreed to turn over the present parks to the City but not all the extra land they want to include. 3 Resident Gail Farber, Rowland Road, made the point that the position of the Y access road and shoreline protection are the issues in the boundary expansion, and could those two items conceivably be deferred if the property owners made a written agreement to concede to them without selling their property? Sunda 3 said that is nothing more than a possibility. Mr. Uharka expressed feelings that the present road into the park has been :P sufficient for many years and why couldn't it remain so. t MOTION: VanMeter moved to approve the Agreement between HCPRD and the City of Eden Prairie as written. Friederiohs seconded the motion.. AMENDMENT: Breitenstein moved to amend the motion to change the language of the Agreement to be written so the County does not have the power of condemnation over the proposed expansion in Bryant Lake Park, but does have !\ the right to negotiate the purchase of the property for park purposes. I I I i f Minutes — Parks, Recreation & approved January 5, 1981 Natural Resources Commission —5— Friederichs seconded the amendment and it was approved. DISCUSSION: Lambert wanted the Commission to understand that the proposed amendment is unacceptable to the HCPRD by their present position on accepting this park. Anderson asked if memorial donations for Anderson Lakes Park were included in the Agreement. Anderson noted one in the name of Hazel Jordan for the library, and also a Middleton Family donation. Lambert said this was a good point and he will check on this. VOTE: Anderson then called for the vote on the motion. The motion passed 4 in favor, Anderson apposed. A 5 minutes recess was called. B. Purgatory Creek/MAC Floodplain Plan — Don Brauer Don Brauer introduced Fred Hoisington from Brauer & Associates Ltd. , !no. , to review the project located in the Major Center Area on 260 acres. Hoisington said that presently the site consists of marsh vegetation (Reed Canary grass monotype) with a low wildlife habitat value. He said that if the site is left unmanaged, this floodplain would eventually return to a forest state. The developer is working with the 824t 100 year floodplain elevation and all land within this project below that elevation will be donated and land above the 8241 elevation will be acquired through density transfer. There must be a 628, flood storage for the floodplain area. Hoisington said that a project such as this must be affordable and acceptable to the City and landowners. The Development Plan objectives include the following: 1) an 18 hole golf course 2) an athletic facility to include 4 softball fields, 1 football field, 1 soccer field, 4 tennis courts, a small storage structure and parking facilities for 120-130 cars. 3) a wildlife management/flood control area ` 4) trail systems. Total cost for the project is estimated at $2,800,000.00 ($2,300,000.00 being golf course). Don Brauer added that he has met all property owners except one and they are in favor of the project. Brauer further pointed out that the landowners and City should be willing to accept some of the responsibilities of a project like this. They must agree to the 824t floodplain elevation; the establishment of a special assessment district; and specific adoption of flood storage and contour level. Minutes — Parks, Recreation & approved January 5, 1981 Natural Resources Commission —6— Friederiohs asked if the developer plans to stock the wildlife area. Brauer responded that water fowl would be attracted to the area naturally if there is open water, and the water would not be deep enough to stock with fish. Lambert expressed some concerns with the project regarding density in terms of a special assessment district (difficult to determine exact density without a plan); and that a study be done to determine whether Eden Prairie needs another golf course. As far as the need for another golf course, Brauer didn't feel there was any question the golf market is there and Eden Prairie could update the Five Year Feasibility Study in this regard. Lambert brought up the need for fill which this project would generate. Brauer said the estimated project costs cover 350,000 — 400,000 yards of fill brought in, however he fills there are a few adjacent sites where fill could be obtained. He said this project could accommodate as much as 750,000 yards of fill if it were donated by some source, and if that much fill could be obtained the plan would change to eliminate the dike and build high earth mounds around the perimeter of the wildlife area. Brauer estimated maintenance on a project like this (low ground) would run 5-8% more in cost than a high ground project. l' MOTION: Breitenstein moved to approve the concept plan for the Purgatory Creek MCA Floodplain Plan, and recommends the Five Year Feasibility Study be updated to demonstrate the need for another gold course in Eden Prairie. VanMeter seconded the motion and it carried unanimously. C. Policy on Park Facility Reservations — continued from December 15, 1980 MOTION: Breitenstein moved to table this item •to the next meeting and that Staff send Commission members materials on this. Friederiohs seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Review of 1980 Commission Goals & Setting Goals for 1981 MOTION: VanMeter moved to table this item to the next meeting. Anderson seconded the motion and it carried unanimously. B. Meeting Night for Park and Recreation Commission Anderson said a few Council members have mentioned that there is a problem in getting information the day before it needs to be acted upon. Lambert said he feels that happens with about 10% of the business but he understands the concern. \" Friederiohs asked that Staff bring a chart showing the availability of the Council Chambers to the next meeting. 1 Minutes - Parks, Recreation & approved January 5, 1981 Natural Resources Commission -7- C. River Valley and Bluffs Anderson expressed concern that Eden Prairie takes no official stand on how the River bluffs are used, trails, hunting, etc. Lambert suggested the City ask the Fish & Wildlife Service staff come to a meeting and give a presentation on the master plan so this Commission could then make a proposal to the Council. Lambert will call John Tietz and arrange a presentation. D. Wood Anderson asked that instead of the City cutting down wood and taking it to the dump, they make that would available to residents for a minimum fee. Lambert will talk to Stuart Fox and see if this would be a possibility. VIII. ADJOURNMENT Breitenstein moved to adjourn the meeting at 10:25 p.m. VanMeter seconded the motion. Respectfully submitted, Carrie Tietz Recording secretary i r , AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JANUARY 19, 1981 7:30 P.M., CITY HALL COMMISSION MEMBERS: Richard Anderson, Chairperson; Pat Brientenstein, Marge Friederichs, Marty Jessen, Robert Johnson, Jerry Kingrey, Larry VanMeter COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. MINUTES OF JANAURY 5, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Introduction of New Members B. Reports of Staff j 7:40 1. Development Proposal - MTS/MCC PUD 8:10 2. Approve Plans $ Specifications & Advertising for Bids for Round Lake Park Shelter 8:20 3. Bid Summary for Skid Steer Loader 8:22 4. Bid Summary for Trailer Mounted Tree Spade 8:25 5. Report on Rule Changes for Player Eligibility - Werts 8:35 6. Report on Bloomington Wood Use Program - Fox 8:45 7. Council Report January 6, 1981 VI. OLD BUSINESS 8:50 A. Appointment to Community School Services District Advisory Council {, 8:55 B. Minnesota Valley National Wildlife Refugs Information Meeting 9:00 C. Policy on Park Facility Reservations - continued from 1/5/81 r Eden Prairie Parks, Recreation -2- January 19, 1981 / $ Natural Resources Commission 9:15 D. Review of 1980 Commission Goals Setting Goals for 1981 - continued from 1/5 81 VII. NEW BUSINESS 9:30 A. Meeting Night for Parks, Recreation & Natural Resouces Commission 9:30 B. Procedure for Hiring Community Center Manager 9:45 VIII. ADJOURNMENT I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JANUARY 19, 1981 7:30 P.M., CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Larry VanMeter COMMISSION MEMBERS ABSENT: Robert Johnson COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS PRESENT: Dick Dahl, E. P. News I. ROLL CALL The meeting was called to order at 7:30 p.m. by Chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the Agenda as published and Friederichs seconded the motion and it carried unanimously. III. MINUTES OF JANUARY 5, 1981 MOTION: VanMeter moved to approve the Minutes of January 5, 1981, as published. Breitenstein seconded the motion and it carried with Jessen and Kingrey abstaining. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Introduction of New Members Lambert introduced two new members to the Commission, Marty Jessen, and Jerry Kingrey. B. Reports of Staff 1. Development Proposal - MTS/MCC PUD John Worrel of Brauer and Associates presented the proposal. He located the 160 acre MTS/MCC Industrial Campus to be south of TH 5, east of Mitchell Road, and west of Purgatory Creek. The property is primarily industrial including supportive commercial facilities (two restaurants). r Minutes - Parks, Recreation & approved January 19, 1981 Natural Resources Commission -2- Worrel outlined the trail system which will be planned to work into the City trail system. The developer is proposing to fill 1.8 acres of the present 17.9 acres of floodplain (10% encroachment). The Watershed District has indicated this is in accord with their standards. Kingrey asked how many yards of peat would have to be removed in order to extend W. 78th St. across Purgatory Creek. Worrel could not give a definite answer and mentioned that it is still question- able whether 78th St. should be extended. VanMeter asked where the 1.8 acres of fill would come from. Worrel answered from the eastern portion of the site near the Creek. Jessen asked if the floodplain would be dedicated. Lambert responded that at this point he assumes the floodplain is an outlot and the City will be relying on cash park fees. VanMeter asked what the amount of impervious surface is. Worrel estimated 459o- MOTION: VanMeter recommended approval of the concept plan of the MTS/ MCC Industrial Campus. Jessen seconded the motion. AMENDMENT: Jensen moved to amend the motion to ensure a trail easement is provided north of W. 78th St. to TH 5. Friederiohs seconded the amendment and it was approved. . VOTE: Anderson called for the vote and the motion carried unanimously. 2. Approve Plans & Specifications & Advertising for Bids for Round False-Park Shelter Lambert showed the Commission the plans for the park shelter, pointing out the list of alternates included with Staff Memo of January 14, 1981. Lambert said the procedure will be to approve the plans & specs and after the bids come in to start deduoting, eta. Anderson expressed concern that ceramic the be used in the restrooms instead of epoxy paint over block. He said the tile might be a target for vandalism; chipping out grout and spray painting which would be irrepairable and costly to replace. He feels the City should consider paint as an alternative. MOTION: Kingrey moved to recommend approval of plans and specifications of the Round Lake Park Shelter per Staff recommendations. VanMeter seconded the motion and it carried unanimously. Minutes - Parks, Recreation & approved January 19, 1981 Natural Resources Commission -3- 3. Bid Summary for Skid Steer Loader MOTION: Jessen moved to approve purchase of the skid-steer loader from Case Power & Equipment for $8,500. Friederiohs seconded the motion and it carried unanimously. 4. Bid Summary for Trailer Mounted Tree Spade MOTION: Jessen moved to approve purchase of a trailer mounted tree spade from Vermeer Sales & Service for $15,426. Breitenstein seconded the motion and it carried unanimously. 5. Report on Rule Changes for Player Eligibility - Werts Sandy Werts reviewed Staff Memo of January 15, 1981 wherein Staff recommends maintaining the 'dive or work rules" for player eligibility. In December, 1980, the MRPA changed the eligibility rules to allow teams to roster 3 individuals who do not "live or work" in the sports community in which they wish to play. Individual communities may continue to be more restrictive and maintain the "live or work" rule which the City is proposing to do. Anderson said he feels the MRPA should make a consistent ruling for all communities to adhere to. Werts gave the results of a survey among Eden Prairie team captains as to how they would like to see the sports program set up. The results are as follows: Women Men 11 out of (a—out 16 teams of 20 responded) responded) A. Eligibility wide open, no restrictions 1 B. Top Class wide open, other classes limited to roster 3 players from outside City 4 3 C. All classes limited to roster 3 players 7 4 D. Status Quo ("live or work'?) 140TION: VanMeter moved to recommend Staff s request to maintain the "live or work" eligibility rule in Adult Sports, and to join other communities in taking a position statement to the MRPA regarding a rule change to this effect. Friederiohs seconded the motion arid it carried unanimously. 6. Report on Bloomington Wood Use Program Lambert referred to Staff Memo of January 13, 1981, by Stuart Fox, summarizing information obtained from Forester for the City of C Bloomington, Glen Shirley. In short, Mr. Shirley felt the program Minutes - Parks, Recreation & approved January 19, 1981 Natural Resources Commission -4- �r was difficult to monitor and enforce, and considering the added expense and labor involved to carry out the program, the project waa not very beneficial to anyone involved. Anderson said he understands the complications involved in a public firewood program but feels there still must be a way to make wood available to use instead of disposing of it. Jessen asked what percentage of people in Eden Prairie keep the wood themselves that the City outs down which is on their property? Lambert estimates less than 1% keep the wood. Friederiohs suggested perhaps the City can out the trees, debark and stack the wood where it was out for people to haul away on a first come first served basis. This would eliminate the problem of issuing permits. 1 7. Council Report January 6, 1981 Lambert reported the Council doing the following at the last meeting: a) appointed new members to various Commissions. b) discussed Wildlife Refuge and will attend the February 2, 1981 Park Commission meeting to hear presentation by Fish and Wildlife CService staff. Anderson asked if Eden Prairie might apply for Critical Area Status in the Minnesota River bluff area. Lambert suggested that perhaps developing a slope ordinance is a better route to take as establishing a critical area is a lengthy process and the desired result might be more easily accomplished through an ordinance. Lambert said 2 representatives from each Commission could set goal's and 'develop a slope ordinance. Anderson said it would be better for the City to •take a stand on bluff protection through an ordinance or revision of the Guide Plan, before a case develops and goes to court. Jessen recommended that this Commission take a boat tour along the Minnesota River sometime. VI. OLD BUSINESS A. Appointment to Community School Services Distriot Advisory Council Lambert said the Council has sent this issue back to this Commission to provide a representative to the Advisory Council. The Adviso Council meets the last Thursday of each month (excluding summer months Friederiohs said she was disappointed to learn this Commissionts representative would be an ex offioio, non voting member of the Council. Minutes - Parks, Recreation & approved January 19, 1981 Natural Resources Commission 5- MOTION: Jensen moved to recommend that Sandy Warts will serve as an ex officio member of the Community School Services District Advisory Council, take Commission Meeting Minutes to that Council and bring Advisory Council Meeting Minutes to this Commission, and request that a joint meeting be held once a year. VanMeter seconded the motion and it carried unanimously. B. Minnesota Valley National Wildlife Refuge Information Meeting The meeting scheduled for February 2, 1981, 7:30 p.m. , City Hall, is previously discussed in Section V.B.7h. C. Policy on Park Facility Reservations - continued from 1/5/81 MOTION: Jessen moved to table this item to .the next meeting. Friederichs seconded the motion and it carried unanimously. DISCUSSION: Friederiehs requested Staff come back with specific recommendations regarding the policy on picnic areas and park buildings. D. Review of 1980 Commission Goals & Setting Goals for 1981 - continued from 1 1 Lambert remarked that the Commission did well in accomplishing goals they set in 1980 and asked if they want to set new ones for 1981. VanMeter said some of the 1980 goals could be carried through to 1981. Number 2 in the Staff Memo of December 31 , 1980, might include development of a slope ordinance. Lambert said review of park,dedication ordinance and updating of the ordinance might be a goal for 1981. Jessen suggested drafting of a policy plan on player eligibility. Lambert said the Council will be appointing an ad hoc committee for the Community Center to work with the new Center Manager on goals and to help formulate policies on the use of the Center. Lambert said a committee like this would take some of the pressure off the Center Manager in terms of special interest criticism. i Anderson expressed dissatisfaction that the Council will appoint this committee. He feels this Commission was instrumental in making the Center a reality and now does not have a significant role in the operation of it. Jessen asked if the committee would be short term--dissolving itself after a year or so. Lambert said yes. r Minutes - Parks, Recreation & approved January 19, 1981 Natural Resources Commission -6- \ Lambert pointed out that the ad hoc committee would make recommendations to the Parks Commission and then those recommendations would be forwarded to the Council. Regarding 1981 Commission goals, Jessen suggested everyone think of 3-4 goals and give them to Lambert before the 28th of January to be included in the packets for the next meeting. Lambert will provide Commissioners with a list of acquisition and development for this year along with pertinent recreation information (alerts). VII. NEW BUSINESS A. Meeting Night for Parks, Recreation & Natural Resources Commission Anderson said a few Council members had expressed concern to him that they received information on pertinent issues only one day before they were expected to act on them. -i Lambert said that happens only a small percentage of •the time as he brings most issues from this Commission to the Council 2 weeks later. Jessen suggested that in the case of an amended motion, Staff include a cover memo to the Council outlining the motion so they have something in writing. Lambert referred to Staff Memo of January 15, 1981 listing when the Council Chambers is scheduled for regular meetings. B. Procedure for Hiring Community Center Manager Lambert referred to Staff Memo of January 15, 1981 where staff recommends the City Council appoint a Community Center Committee to participate in the interview process of hiring a Center Manager and make recommendations to the Director of Community Services. Staff recommends this Committee consist of two members from the Parks, Recreation and Natural Resources Commission, one from the Hockey Association, one person interested in figure skating programs, one interested in swimming programs and one representative from the school district. Jessen expressed concern that the backgrounds and qualifications of Committee members as recommended might not be knowledgeable enough to participate in the interview of the Center Manager. Jessen suggests that Lambert be primarily responsible for the hiring of the Center Manager and that he feel free to ask anyone else who will have to work with the Manager to serve with him in the selection. Jessen further expressed support for the ad hoc "guide line" Committee that would dissolve after 1-1-j years. MOTION: Friederiohs moved to recommend to the Council that hiring of the Community Center Manager be by Lambert and his Staff and that an Cad hoc committee be formed to assist the Community Center Manager in Minutes - Parks, Recreation. & approved January 19, 1981 Natural Resources Commission -7- developing policy decisions regarding use of the Community Center facility. This ad hoo committee would be terminated at the end of the first year of operation. Breitenstein seconded the motion and it carried unanimously. VIII. ADJOURNMWT The meeting was adjourned at 10:35 P•m- Respectfully submitted, Carrie Tietz Recording Secretary I I I