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HomeMy WebLinkAboutParks and Recreation - 08/31/1978 1978 AUGUST 7521 31 MIN- UTES CITY OF EDEN PRAIRIE s \ i mot. AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 7, 1978 7:30 P.M. , CITY HALL C~ . COMMISSION MEMBERS: Richard Anderson, chairperson; David Anderson, Steve Fifield, William Garens, Robert Johnson, Robert Kruell, George Tangen COMMISSION STAFF: Robert Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. MINUTES OF JULY 17, 1978 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:40 A. Letter from Superintendent Fallon on School Park Sites 7:45 B. Request from Don Sorensen V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. B. Reports of Staff 8:00 1. Off-Road Vehicles--Follow-up Jack Hacking 8:20 2. Shoreland Management Ordinance 3. Development Proposals 9:30 a. Bluffs West 2nd 9:50 b. Anderson Lakes Parkway Apartments VI. OLD BUSINESS 10:10 A. Tennis Court Plans and Specifications/Prairie View and Round Lake VII. NEW BUSINESS 10:20 A. Trails at Bryant Lake Park 10:30 B. MRPA Park Tour 10:45 VIII. ADJOURNMENT i APPROVED MINUTES `�. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 7, 1978 7:30 P.M. ,CITY HALL COMMISSION MEMBERS PRESENT: Dave Anderson, Steve Fifield, William Garens, Robert Johnson, Robert Kruell, & George Tangen COMMISSION MEMBERS ABSENT: Richard Anderson COMMISSION STAFF PRESENT: Robert Lambert, Director of Community Services OTHERS PRESENT: Alfred Dysrec, Lee Johnson, E. P. Sun, The Preserve, Jack Hacking, Richard Putnam Vice-Chairman Garens called the meeting to order at 7:30 p.m. II. APPROVAL OF AGENDA Addition of: VI. B. Unfinished Business C. E.P.A.A. Joint Meeting with Staff D. Dutch Elm Disease MOTION was made and seconded to approve agenda as published and amended. Motion carried unanimously. C III. MINUTES OF JULY 17, 1978 Page 3, item A, line 2, change the work council to read to counsel. Page 3, item B, line 3, delete the work softball, add the word ball. MOTION was made and seconded to approve the minutes of July 17, 1978 as published and amended. Motion carried unaniously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter from Superintendent Fallon on School/Park Sites There is a possibility of having three or four more elementary schools. However, if the year-round school system works, and leasing school in neighboring communities works-out, there may be no need for another school for many years. Bob Lambert stated that the next site for a school would be Preserve Park, and then possibly Franlo Road. The year-round school system has created a potential problem with the park sites. There has been some complaints that the neighborhood children cannot play around the school during recess periods. It was asked that the staff look into the problem of year-round school in regards to park sites, and recess. approved Minutes - Parks, Recreation & ;,2_ August 7, 1978 Natural Resources Commission A. Leter from Superintendent Fallon on School Park Sites (con't) MOTION was made by Dave Anderson to have the staff present a report on potential problems created by year-round school and the recreational use of the park sites. The motion was seconded by George Tangen and was passed unanimously. j i B. Request from Don Sorensen A letter was received from Don Sorensen saying that his replacement tree had died. He questioned the possibility of either receiving another replacement tree or to be permitted to buy one at bulk price. Bob Lambert stated that as of now, there is only a small percentage of the replacement trees that have died. He .felt it would be too hard to give anyone a guarantee on a replacement tree due to various reasons. These reasons being that proper planting and care of the tree cannot be verifed, and the different types of soils needed for the type of tree chosen may not be present. He also felt that by letting people buy another replacement tree at bulk price, it would be competing with private enterprises. MOTION was made by Dave Anderson to continue with the policy of replacing trees for the Dutch Elm program, but not to guarantee the growth on any of the trees due to the problems that had been discussed. The motion was seconded by William Garens. Motion carried 4-0 with Robert Kruell and George Tangen abstaining. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners There were no reports given. B. Reports of Staff 1. Off-Road Vehicles--Follow-up Jack Hacking Jack Hacking had a slide presentation showing some of the damage being done by motorcycles, jeeps, and trucks. After writing a letter to all the judges, they agreed to try and help by taking the time to explain to the kids the destruction that is being done to the land. It was noted that in the seven county area it is not necessary to have a 11 No Treaspassing" sign posted and that you must still have permission to go on the property. One of the problems they have to deal with is that minors cannot be ticketed for this violation. I A suggestion by the Commission was to possibily reevaluate the.-fine. It was decided by the Commission to discuss V. B 3b before V. B 2. approved Minutes - Parks, Recreation $ -3- August 1978 Natural Resources Commission V. B3 - Development Proposals b. Anderson Lakes Parkway Apartments Lee Johnson, representative of the Anderson Lakes Apartments, explained that they were proposing 126 units of apartments in two buildings. He also explained the landscaping, and general plans for how the development would be done. Although, this is the third proposal that has been brought to the City, it is different'than the last one that had been presented. When asked how they had arrived at the estimated 10-12 children that would be playing in the tot lot, Mr. Johnson stated that there would be very few children living in the apartment complex. MOTION was made by George Tangen to recommend to the Council the approval of the apartments, subject to the staff recommendations. The motion was seconded by Dave Anderson. Motion carried 5-2 with William Garens and Robert Kruell voting "nay". A five minute break was called by Vice-Chairman Garens at 8:50. The meeting was resumed at 8:57. V. B. Reports of Staff 2. Shoreland Management Ordinance There was a discussion about adding an appendix with definitions of the classifications, adding a list of the lakes, and having a supplement to the ordinance on how the state defines it also. Page 1, Sub-division 1, Section 2. Add Riley Creek, Purgatory Creek, Nine-Mile Creek, and Minnesota River. Page 3, Sub-division 9. Strike the word solely. Page 8, Sub-division 11, Section 4. There was a discussion about having permits for temporary structures. George Tangen thought it should be more clearly defined and should be separated from the other permits. It was recommended that there should be a fee of $2-5, non-refundable, for permits for temporary structures. It was also recommended that for floating structures, the permit should be applied for yearly up to three years. Page 11, Sub-divison 6. Insert the word Building before the work inspector. Page 12, Sub-division 1. Under A, the work Lake should be changed to read Lots. t Page 13, Paragraph 4. A2 should be 200 feet. Page 14, Paragraph 4, A2 should be 200 feet. .approved Minutes - Parks, Recreation $ -4- August 7, 1977 Natural Resources Commission 2. Shoreland Management Ordinance (con't) Page 15, Paragraph 3, A 2 should be 150 feet. Paragraph 4, A 2 should be 150 feet. Paragraph 5, A 2 should be 150 feet. Paragraph 6, A 2 should be 150 feet. , Page 16, Sub-division 2. Strike the workd earth tone. Sub-division 3. Change 15% to read 30%. Page 17, Sub-division 5, Section 8, Paragraph 4. The whole fourth para- graph should be stricken. Page 18, Sub-division 4. There should be a number four titled "Exceptions", with a breakdown listing boat launching, ramps, etc. Bob Lambert will bring a retyped version with the changes made in it to the next meeting. Page 19, Sub-division 4. The whole fourth Subdivision referring to Planned Unit Development should be taken out. Page 20, Sub-division 3. The City Council will be responsible for setting the dollar amount, and will be left blank until it has been set. Page 21, Section 3. The commission members would like an interpretation C of the wording of the last sentence. Page 22, Section 8. At the end of the sentence the words, where facilities are available, should be added. The staff was asked to come back with a clearer definition of Fare available", and also to find out if there is an existing ordinance that can take care of this problem. Page 23, Section 15. Under A, it should read: To the Park and Recreation, Natural Resource Committee, the Planning Committee, and the. . . V. B. Reports of Staff 3. Development Proposals a. Bluffs West 2nd Addition Richard Putnam, a representative for the Bluffs West 2nd Addition, came to answer the Commissions' questions. The discussion centered mainly around the different options that could be done with Block 8, Lots 24-36. Those being, the City owning it for a park area, to which it was decided that the City would probably not want it. Using it for private ownership. At this time, the Bluffs West 2nd Addition will not include it in their project, they may at sometime in the future look at the possibility of using that area. a ( MOTION was made by George Tangen to approve the Bluffs West 2nd Addition as per planning staff reports of July 7 and 21, with the - exception of Lots 24-36, Block 8. The motion was seconded by Dave Anderson and passed unanimously, Minutes - Parks, Recreation, -5- August 7, 1978 and Natural Resources Commis- sion C � VI. OLD BUSINESS A. Tennis Court Plans and Specifications/Prairie View and Round Lake In addition to the letter concearning bids on the new ten- nis courts, Bob Lambert explained that they could start construction this year but that it may not be finished until the spring of 1979 . This is due to the fact that the color coating cannot be applied in temperatures below 55 degrees F. MOTION was made by George Tangen to recommend to the council the plans and specifications for the tennis courts at Round Lake and Prairie View. The motion was seconded by Bob Johnson and passed unanimously. A five minute break was called by Vice-Chairman Garens at 10:55. The meeting resumed at 11:00 . B. Unfinished Business Policy goals. Cash flow. �7I I The point was also brought up that it is not always neces- sary to talk about information that has been included in a memo or letter to the commission members. C. E.P.A.A. Joint Meeting with Staff Bob Lambert said that he would like to set up a meeting with Denny Marble and Dave Anderson Thursday evening around 4: 30 PM D. Dutch Elm Disease The problem of trees getting picked up by the city that have already been cut down is due to having trouble with the dump trucks. An idea for an incentive to people to get their trees cut down within the 20 day time period was to give replacement trees only to those who got them down in the specified time period. Bob Lambert stated that there is now a Control Zone esta- blished. Within this area the city is not responsible for marking diseased trees, making sure they are cut down or - taken away. He also said that next year there will be no 20 day limit, but rather a high priority/low priority system of marking. a r Minutes - Parks, Recreation, -6- August 7•, 1978 and Natural Resources Commis- / sion It was asked that Cooperative Nursery Arrangement, along with DED be put on next weeks agenda. VII. NEW BUSINESS A. Trails at Bryant Lake Park The grading of the trails has been finished at Bryant Lake Park and the major project to be completed is the bike trail. There has been some objections about the access roads by the people who live near there. Bob Lambert has talked with some of these people and will be inviting all the people in that area to come to the next Park Commissions meeting on August 21st. The members of the Commission requested more information on this so that they can be better prepared. They would also like a map of the area that they can refer to. B. MRPA Park Tour There will be no one attending the August 16 tour. VIII. ADJOURNMENT MOTION was made by Robert Kruell at 11:38 to adjourn. Motion carried unanimously. The minutes were taken and prepared by Karen Olson. t i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 21, 1978 7:30 P.M., CITY HALL COMMISSION MEMBERS: Richard Anderson, Chairperson; David Anderson, Steve Fifield, William Garens, Robert Johnson, Robert Kruell, George Tangen COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL 7:35 II. APPROVAL OF AGENDA 7:40 III. MINUTES OF AUGUST 7, 1978 MEETING IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:45 A. Review Trails and Circulation Pattern for Bryant Lake Park V. RECOMMENDATIONS AND REPORTS CA. Reports of Commissioners 1. B. Reports of Staff 8:05 1. 1979 Budget Review 8:45 2. Development Proposals -Briarfield 9:00 3. Year Round School & Neighborhood Use of School/Park Sites 9:15 4. Recommended Policies on Diseased Tree Removal & Reforestation Program VI. OLD BUSINESS 9:30 A. Shoreland Management Ordinance B. Unfinished Business a. Goals b. Cash Flow of CASH PARK FEE VII. NEW BUSINESS 10:00 A. Park Use Ordinance 10:30 B. Reschedule September 4th Meeting Date 10:35 VIII. ADJOURNMENT 'APPROVED MINUTES PARKS RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 21, 1978 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson, Steve Fifield, William Garens, Robert John- son, Robert Kruell, George Tangen COMMISSION MEMBERS ABSENT: David Anderson COMMISSION STAFF PRESENT: Robert Lambert, Director of Community Services OTHERS PRESENT: Gordon Gubrudi, Ray Dudycha, Bob Green, Clarence Schofer, Ruth Schafer, Janet Gerecke, Beverly Rodberg, Hakon Torrjesen Karen Torjesen, Gail Forber, Erik Tor- jesen, Jerry Rodberg, Al Dybir, John Bren, Margaret Bren, Roger Farber, Ddan Holasek Chairmen Anderson called the meeting to order at 7:35 p.m. II. APPROVAL OF AGENDA Addition of V. A. 1. MRPA 2. Civic Center V. B. 4. should read Recommended Policies on Diseased Tree Removal and Reforestation Program and Cooperative Nursery Program. VI. B. should read Unfinished Business - Discussion Addition of VIII. C. Bond Issue MOT1014 was made by William Garens, seconded by Robert Kruell to approve the agenda. , Motion carried unanimously. III. MINUTES OF AUGUST 7, 1978 MEETING On page two, item B, it should read that the motion carried 4-0, not 5-2. MOTION was then made by Robert Kruell to approve the minutes of August 7, 1978 as published and amended. The motion was seconded by Steve Fifield and carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Review Trails and Circulation Pattern for Bryant Lake Park l 'There were two major concerns discussed by both guests and the Com►nission members. One was that of the bike path. Some points APPROVED Minutes - Parks, Recreation & -2- August 21, 1973 Natural Resources Commission A. Review Trails and Circulation Pattern for Bryant Lake Park (con't) brought up were that there is a very sharp horseshoe shape curve in the bike path which is also on a steep grade. There is an Oak tree at the bottom of the hill right in the curve that everyone feels is quite dangerous. Since the bike trail will be asphalted, and there has been quite a few changes made as far as the route of the bike trail, it was thought that it would be wise to wait on the laying of the asphalt until it is definite on exactly where the bike trail will be. The Commission members felt that even though the asphalting is- planned for the first couple of weeks in September, that it should be' held off until a more definite plan has been decided on. Another major concern was that of the access point that will lead down to the park. There were three choices available, but because of safety and the most usuable access possible, it has been narrowed down to one. There is an access to the park now, but this will be closed off so that construction may continue. There were two main suggestions made by both the guests and Commission members: one is to put in the permanent access now, and not have a temporary access at all, and the other is to use the old access for the present time and up until the permanent one is put in, again not putting a temporary access in at all. Other concerns ' were also -brought up such as the beach was to close to the boat launching area. Since there was a YMCA camp just down a little bit from where the beach is planned for now, it was suggested that they move the beach to where the YMCA camp had their beach. Regarding this matter, Bob Lambert said that there will be buoys separating the beach area from the boat launching area, and that another reason for the beach being there was because of the way the parking lot was situated. There were two questions about the hiking trails. One was that there is a long stretch where people may get tired easily and then end up taking a short cut back, using the bike trail. This would lead to people possibly getting hurt if a biker did not see them right away. Another question asked was how the people who came for picnics would get to the picnic area. Bob Lambert said that they would use the hiking trail to get to the picnic area, and that it ranged from 100-700 feet, from the parking area. ,appi,oved CMinutes - Parks, Recreation & -3- August 21, 1978 Natural Resources Commission A. Review Trails and Circulation Pattern for Bryant Lake Park (con' t) There were some questions about security at the park. Would emer- gency vehicles be able to get down there in case of an emergency? Would stop signs be put up on Rowland Road, and speed limit signs be put up? Would there be trouble with off-the-road vehicles coming in and doing damage to the area, and what could be done to prevent this? Bob Lambert did say that there will be some fencing put up which will help keep out off-the-road vehicles. When asked by a guest why she had not been notified of this meeting, Bob Lambert stated that he had told the land owners who lived Rowland Road, not realizing there were others interested. The areas that are now being dug up for construction will be re- seeded for grass. Everything else will be left as it is now. Some other comments by the guests were that the activities should be suited to the terrain of the park. That long term plans for the park should be made instead of constantly changing the current plans. There is one area that seems to be quite conjested. At this point all the trails cross relatively close to one another, plus the road leading to the parking lot runs throught it. There was also a question asking if there would be any cross country ski trails would be put in. Some other points of information that Bob Lambert reported were: the money for this project is being funded by the Metropolitan Council. At this point, no major construction can be done because they will not know what the money situation is until 1979. The hiking paths will be close to the lake while the bike paths will be further up. They will not run adjacent to each other be- cause of problems with people not staying on the right path, run- ning into each other, etc. Each trail will be two lanes totalling 8 feet in width. MOTION was made by George Tangen that the work on Bryant Lake Park be modified at the present time, to delete the construction of the temp- orary access and that the present access be maintained until such time as a permanent access is constructed. That the final planning of the bike trail be expedited and that the final. plan be presented to the Commission prior to the laying of any asphalt for their approval. The motion was seconded by William Garens and passed unanimously. A ten minute break was called by Chairman Anderson at 9:20. The meeting re- sumed at 9:30. I i i approved '. Minutes - Parks, Recreation & -4- August 21, 1978 Natural Resources Commission C I . V. RECOMMGNDAT.IONS AND REPORTS A. Reports of Commissioners 1. MRPA There will be a meeting with the state wide organization some- time in the middle of September. It will be held in Brooklyn Park. The city will pay for the registration fee. Richard Anderson will be going, and anyone else interested in going should contact Bob Lambert. 2. Civic Center Bob Lambert stated that he has not yet heard anything about the Civic Center. It was decided by `the Commission to discuss V. B. 2 before B. 1. B. Reports of Staff 2. Development Proposals - Briarfield Dominic Ceola came to answer any questions that the Commission had on the Briarfield Development. There are parts of the development in the floodplain now, how ever, the Planning Commission has approved the plan the way it is. There is a certain percentage of the floodplain that may be filled. The Commission has usually tried__to_discourage the filling of floodplains. There is a swamp right next to the development, but this has a storm sewer running through it. When asked if he would not use lots 5 and G (they are in the floodplain) and instead be compensated with another area of land near there, Mr. Ceola replied that he didn't think there was another area of land around there that they could use, but lie also added that lot 5 will be the last one to be developed. At the present time $1.50 is being collected per square foot for 5' wide sidewalks. It was brought up about whether it was right or not to collect money now for the sidewalks that would not be put in for quite awhile yet. It was stated that they were waiting on the sidewalks to include them in a larger pro- ject, once the lot is upgraded. Otherwise the sidewalks would ( have to be torn up when the other project was being worked on. approved Minutes - Parks, Recreation & -5- August 21, 1978 Natural Resources Commission C2. Development Proposals - Briarfield (con't) The city will be paying for a small neighborhood park in that area where children can play. MOTION was made by William Garens to recommend to the council the appro- val of this proposal based on the staff recommendations of August 10, 1978 that paragraph 3 (concearning the $1.50 per square foot for side- walks) a bike trail 10' wide be built in the future. Recommendation number two was to remove the present lots 1 and 7 of block 1, thus sharp- ening the cul-de-sac and bringing present lots 3 and 4 out of the flood- plain. This would preserve more of the trees and slopes of lot 5. The motion was seconded by Steve Fifield and passed unanimously. 1. 1979 Budget Review The Commission members stated that they would like to scree what had been budgeted and what had been actually spent for the pre- vious year so that they may have a better guide and a more rea- listic view of this budget. Bob Lambert said that until the end of September, it would be too hard to know exactly what the maj- or costs have been. The July figures are on a computer printout and when asked if the Commission members could each receive a copy, it was said that there was a lot of extra information on the reports that would not be helpful to the Commission. Another reason is that the city does not print them out right there, they have them sent in. Bob Lambert would like to request a water truck that would be purchased jointly with the Public Works Department. The esti- mated cost would be between $24,000 and 25,000. There is no estimate as of yet on radios. The reason for this is that Jack Hacking is looking into possibly getting new radios for the entire city, and then something could be worked out with him. A major concern of the Commission was whether or not to buy port- able soccer goals. The present poccer goals were made for about $250 but they are not as portable as what is wanted. Three pairs would be needed, two for Prairie View and one for Forest Hills. The estimated cost for a pair of soccer goals is $700. The Com- mission members quite strnngly disagreed saying $700 a pair was too expansive for using it only for one year. Bob Lambert said he felt it would be used much longer than just one year and that soccer will be a constantly expanding sport. A suggestion was made about the possibility of making the goals either out of wood or pipe. Pipe would be more expensive than wood, but using .app•roved i Minutes - Parks, Recreation & -6- August 21, 1978 Natural Resources Commission C 1. 1979 Budget Review (con't) I either, they would still be too heavy to move. Bob Lambert brought the point up that the Preserve homeowner did not want organized sports in the neighborhood park to which an agreement was made. The Commission members all agreed that they would like to see this agreement in writing. Under Round Lake Capital Improvement, the floating raft and the diving board will not be together because of being too danger- ous. The diving board will be at the end of the dock extension. It was asked if there was any way of getting permanent funds for a fishing pier at Round Lake. Bob Lambert replied that originally it had been planned for in the park development grant, but would probably have to be cut because of delays acid inflation. It was asked that Bob Lambert check into the cost estimates of soccer goals, a cross country ski groomer (due to the amount of people asking for one), and the possibility of getting an all- use winter vehicle such as a snowmobile which could be shared by all. the parks. MOTION made by George Tangen to table the 1979 Budget Review until the next meeting. The motion was seconded by Steve rifield and passed unan- imously. 3. Year Round School & Neighborhood Use of School/Park Sites It was felt that the letter regarding the year round school and neighborhood park sites by Bob Lambert was self-explanatory. A suggestion was made asking if it would be possible for the neighborhood children to use the school gym during the recess and physical education hours when they would not be able to use the ballfields, playgrounds, etc. The point was brought up that there would have to be a supervisor in the gym during those times and that there are certain times the gym is open, making this an unrealistic probability. Mr. Hallet feels that these are Just a couple of conflicts, not serious problems, that could be discussed and worked out. However, he may not be aware of all of the problems clue to Just not always hearing about them. It was thought that Prairie View, because of the playing fields being even closer to the school, may have an even big- ger problem with this. i .approved Minutes - Parks, Recreation & -7- August 21, 1978 Natural Resources Commission 3. Year Round School & Neighborhood Use of School/Park Sites (can' t) Bob Lambert has notified the school of these conflicts so that hopefully it will not become a major problem. i I 4. Recommended Policies on Diseased Tree Removal & Reforestation Program & Cooperative Nursery Program Stuart Fox came to answer questions regarding policies on dis- eased tree removal. Ile talked a little bit about how they were , trying to gear the risk to a biological cycle •- that certain portions of the tree had to be attractive to a beetle to be a breeding hazard. At the present time, Edenvale and Hustad Developements are not cooperating with the tree removal plan. But it hasn't really been enforced either. It was said that they should start enforcing the 20 day rule, but only if the parks have been cleaned up. Many people are getting their trees out within the 20 days, but there are still quite a few who are not. There was a suggestion that after 45 days if it was not removed then either the city or a contractor could come in and remove them at the land owners expense. One of the problems why people may not be taking their trees down right away could be that it is just too expensive to have it done, in which rase the city could probably get a cheaper con- tractor to do it. The City is operating a tree nursery with the Twin City Tree Trust. It is operating out by Anderson Lakes Park in a fenced in area for replanting or reforestation in new parks. These trees are going only on public property, they are not being used as the replacement trees for private land owners. MOTION was made by George Tangen to pass the staff recommendations on to the Council. The motion was seconded by Steve Fifield and passed unanimously. The next meeting will tentatively be on Thursday, August 31, 1978. It will be held in the Council Chambers at 7:30 p.m. Bob Lambert was asked to call just one of the residents near the Bryant Lake Park area to tell them of this special meeting. All Commission members should check with Marlys by Thursday, August 24, 1978 to definately set the next meetings date. MOTION was made by Robert Kruell to carry the balance of the agenda over to tie next scheduled meeting, and to adjourn the meeting. The motion was sec- onded by George Tangen and passed unanimously. The meeting adjourned at 11:35 p.m. The minutes were taken and prepared by Karen Olson. APPROVED MINUTES C THURSDAY, AUGUST 31 , 1978 7:30 PM, CITY HALL COMMISSION MEMBERS PRESENT: Dave Anderson, Richard Anderson, Steve Fifield, William Garens, Bob Johnson, Robert Kruell, and George Tangen COMMISSION STAFF PRESENT: Bob Lambert, Director of Commun- ity Services, Sandy Werts OTHERS PRESENT: Richard Dahl (E.P. News) , Alfred Dybiec (E.P. Sun) , John Golfe, Linda Golle, Mary Tuttle, Betty Uherka, Helen Pauelhe, Beverly Rodberg, Warren Gerecke, Janet Gerecke Chairman Anderson called the meeting to order at 7:25 PM. This meeting dealt with the items that had not been discussed dur- ing the August 21 , 1978 meeting, and therefore follows the agenda of August. 21; 1978. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Review Trails and Circulation Pattern for Bryant Lake Park Bob Lambert read to the Commission a petition that the residents around Bryant Lake Park had written and signed. After reading it to the Commission, he requested that the Commission accept this petition with. an added amend- ment to it which would include having a bulldozer come into the park to clean it up (so that winter use will not be prohibited) and to start immediate plans for the entire park. Bob Lambert went on to say that he would like the Commis- sion to call several special meetings for the planning of Bryant Lake Park and would like to see the master plan completed by early spring. He suggested that possibly during the first meeting, they could discuss the different use areas, such as where the swimming beach should be. During the second meeting, talk- ing about the different ways to have the access road, the trails, and other areas. He also suggested that at some time, to talk with some trail consultants etc. The final master plan will be going through the Commission, the Council, and the Metro Council, and should be completed by May or June of next year. MOTION was made by George Tangen that the Commission accept the petition that has been received along with the adoption of having special meetings to work on a master plan for the park. With the amendment that the only work to be continued at this time is to prevent erosion and to clean up the park, and that during this cleaning up process no further cuts or trails will be constructed. ,approved Minutes - Parks, Recreation, -2- August 31 , 1978 and Natural Resources Commis- sion The motion was seconded by William Garens and passed unanimously. Due to the above motion, the asphalting will not be done this year and the present access will be maintained until the permanent access is established. This will eliminate the temporary access that had originally 'been planned. Because of not knowing what funding there will be, the only construction to be done in 1979 will be the trails. Although all the plans will be decided upon, the remainder will be done in 1980. The permanent access will also be delayed unless advance funding from Metro could be provided. Bob Lambert said that he will know how much money there will be for this project in May. When asked how long it would take the park planner to work on this, Bob Lambert stated that it would take approximately three to four months. Although he would also be working on other projects, this would probably be the highest in prior- ity. It was felt that definite dates should be set so that people in the community would be aware of the meetings, and to keep this project moving. Bob Lambert suggested having i one meeting in November and one meeting in December with the consultants working with the park planner after that. Some concerns of the guests at the meeting were to have a citizens advisory board to help with the planning, and to have the beach area, access road and completing the plan as priorities. It was also stated that people in the community were concerned with the planning of projects that have not always been followed through and completed. MOTION was made by Dave Anderson that the staff bring to the next regular scheduled meeting a time table for the Bryant Lake Park plan. The motion was seconded by William Garens and passed unan- imously. V. RECOMMENDATIONS AND REPORTS B. Reports of Staff 1 . 1979 Budget Review In the Administrative budget, the only increase will be in salary which has not been proposed yet. The Forestry budget has been reduced by 25% because of establishing the control zone for the Dutch Elm Disease tree removal plan. There is not as many trees to be removed now. It was stated that trees were not being planted in the boulevard areas because of underground telephone wires etc. approved Minutes - Parks, Recreation, -3- August 31 , 1978 and Natural Resources Commis- sion 1 . 1979 Budget Review (con't The Park Maintenance budget would be increased by 8% due to the increase of one person. In 1978 it was $76,800, in 1979, $83,250. In the Park Planning budget there was $800 added for the Bryant Lake Park project. In 1978 only half of the park planners wages came out of this budget, in 1979 it will come totally out of this budget. The Recreation Programs budget will show an increase of 7%. In 1978 the budget was $159,650, in 1979, $171 ,489. $21 ,000 for the gymnastics project has not been included because it is now seperated in different areas. w Under Capital Outlay, Bob Lambert had several requests: 1 . A water truck to which the price would be split with the Water Works Department. This would be used for the flooding of rinks, watering trees, etc. 2. A 6 foot disk costing $800. 3. Two half ton pick-up trucks at $11 ,000. 4. One half-ton pick-up for the forester at $6,000. 5. Radios for the trucks 6. A back stop for Riley Lake Park which would be approximately $1 ,000. 7. _Aglime_for_ fields_at_.Staring_Lake_and.Lake__Riley_- $2,500. Grass: seed for fields at_Staring Lake__and_Lake.Riley -_$900.___ 8. Three portable soccer goals. Normally they cost $700 a pair, on sale they could be bought for $461 . These are made of steel and weigh approximately 500 pounds per pair. If they were to be made it would cost $300 for mater- ials, �G200 for wheels. This does not take into consid- eration any money for labor. There was a suggestion -that scrap steel could possibly be purchased cheaper through junk yards and that Vo- Tech could maybe do the welding. 9. A floating raft for Round Lake costing $1500 with an additional dock section and diving platform for $42,300 There was a question as to the cost difference between a permanent platform instead of a portable one. i j approved Minutes - Parks, Recreation, -4- August 31 , 1978 and Natural Resources Commis 1 sion 1 . 1979 Budget Review (con't) The total capital outlay_._request;�ould_b.e_$39.,_399. ,as, compared with the $33.,155 approved in_1978,. It was also suggested spending_ approximately $13,000 for a two-track ski groomer for cross coun- try ski trails. It was suggested that it may be -pos- sible to rent one from Hennepin County, if even for one day a week. The Commission would like a dollar figure for groom- ing and maintaining a cross country ski trail and to have this figure be put in a budget request. Bob Lambert stated that his three major concerns were; 1 . Getting cut back one person for park maintenance. He had originally requested two people. 2. The two half-ton pick-up trucks. 3. Radios. Under recreation programs there was a 10% increase. The rates were increased on each program because of having to hire people to do the .lobs. Sandy Werts said that they were paying on a state minimum- wage scale everyone else pays on a federal scale. There was a discussion on the total percentage of expenditures which should be increasing with the population and inflation. It was asked that Bob Lambert bring back to the next meeting what increase there would have to be to stay even with the city. Sandy Werts explained that there is a new program, Intersession Activities (pp. 5) . It has not been added in to the budget because of it being new. She feels that it will be a good program, and should be included in the budget. Robert Kruell commented on the Intersession Activities budget. It will only benefit Eden Prairie School Dis- trict children, but the tax source is city wide. City programs should be uniformly beneficial for all of the citizens rather than just soley for programs to accom- modate one -school district. The Special Populations dealt with two areas: the senior citizens and the trained mentally retarded people. \.. There were about 23-24 trained mentally retarded peo- ple from Eden Prairie along with those from Richfield and Bloomington. Eden Prairie had paid a set sum of $100 for this. approved Minutes - Parks, Recreation, -5- August 31 , 1978 and Natural Resources Commis- sion \ 1 . 1979 Budget Reveia (con't) The senior citizens have requested two things: 1 . Assistance in transportation. 2. A place where they can meet. At the present time they are meeting at Immanuel Lutheran Church. They feel as if they are intruding upon the people at the church and that it is not large enough for their needs. There were several suggestions for meeting places, one being a wing at the school, another being fixing up Dutchs ' Resort. There was also a suggestion of looking into cooperative efforts with some of the other commun- ities such as Bloomington or Richfield who already have established facilities. It was said that the senior citizens do not want to go out of the city to a facility. They v�,ould prefer one in Eden Prairie, however, they've also said they do not want their taxes being raised to provide a center for them here. The current active group of senior citizens are the Eden Prairie Pioneers. The group has approximately 30-35 people in it. There was a survey sent out to all of the senior citizens to get a better idea of what they wanted. The budget will be finalized in October by the Council Commission. MOTION was made by Robert Kruell to recommend to the Council the budget as proposed with the following exceptions; that the park maintenance account be increased to accommodate the addition of one maintenance man and that the proposed budget for intersession activities be deleted. The motion was seconded by Dave Anderson. The motion failed to pass 4-2 with Steve Fifield, Richard Anderson, Bob Johnson, and George Tangen voting "nay" , and Dave Anderson and Robert Kruell voting in favor of the motion. A MOTION was then made by Steve Fifield to approve the budget as recommended including the intersession activities and the extra maintenance man. The motion was seconded by George Tangen and carried 4-1 with Robert Kruell abstaining and Dave Anderson voting "nay" because of the intersession activities. A ten minute break was called at 10:10 by Chairman Anderson. The meeting resumed at 10:25. VI. OLD BUSINESS A. Shoreland Management Ordinance When asked where the ordinance would go from the Commission, Bob Lambert said it would go to the Planning Commission for their review, where they will probably make some changes, approved ' Minutes _ Parks, Recreation, --6- and Natural Resources Commis- sion A. Shoreland Management Ordinance (con)t) and then it would go to the Council. MOTION was made by George Tangen that draft ##3 be referred to the Planning Commission of the city of Eden Prairie for their review, and at such time when they have acted on its, , it be brought back to the Commission for additional and final recommendation before going to the Council. The motion was seconded by Dave Anderson and carried unanimously. When questioned on the classification of all the lakes, Bob Lambert replied that time and information -as needed to Iresent to the state to have a classification changed. MOTION was made by George Tangen that the lake classification be recommended to the staff for adoption to be forwarded to the Plan- ning Commission and the Council The motion as seconded by Steve Fifield and carried 5-1 with Richard Anderson voting "nay". There was a question on the "general" classification of Neil Lake. It was also said that Riley Lake and Bryant Lake be included as natural environment lakes by the Watershed District . Bob Lambert explained that the reason for the legislation was to help protect the lakes and that the State not only wanted the people to know what kinds of development occurs on shoreland of each lake by their classification, but also that they had certain criteria which each lake must meet to be considered for a classification . B. Unfinished Business -Discussion A few unfinished items were discussed such as the hockey,, rink at the Preserve and the removal of the_ _debris -iri the" streets after construction. It was stated that if an up-to-date budget were brought to the Commission once in while, it would give them a better idea of the actual status of the Commission as far as needs. It would then be possible to see what has already been expended and what funds are still available. a. Goals I It was asked that the previous recommendation for Bryant Lake Park be put at the top of the list for priorities and major goals. VII. NEW BUSINESS A. Park Use Ordinance I ( There are several ideas that are already covered in other existing ordinances and it was asked that these all be Put together. It was decided to hold off on this until the next scheduled meeting. Unapproved Minutes - Parks, Recreation, -7- August 31 , 1978 and Natural Resources Commis- sion C C. Bond Issue It was requested that the staff report to the Commission the first meeting in October a time line and proposal for up-to-date plans for a bond issue for neighborhood parks. MOTION was made by George Tangen that the bond issue be continued or. the agenda as Old Business and that the staff be instructed to present at an early date, preferable by November, the status of our present funds available for Park and Recreation. Steve Fifield seconded the motion and it carried unanimously. MOTION was made by Steve Fifield at 11 :10 to adjourn the meeting. The motion was seconded by Bob Johnson and carried unanimously. The minutes were taken and prepared by Karen Olson. l