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HomeMy WebLinkAboutParks and Recreation - 06/25/1968 1968 JUNE 3 , 12 , 25 MINUTES CITY OF EDEN PRAIRIE _ I EDEN PRAIRIE PARK AND RECREATION COMMISSION SPECIAL MEETING Monday, June 3, 1968 8 P.M. Village Hall Present: Charles Brace, Robert Lieb, Marvin Erickson, William Garens, Dean Holasek, David Osterholt, Frances Blacklock Absent: Daniel Boos, Harry Picha The meeting was called to order by Charles Brace, Chairman. is May 15 minutes Corrections of the Minutes of May 15 were made as follows: Marvin Erickson should have been listed as present. Page 2, Section: Election of officers - following the 3rd paragraph, it should read: The Secretary was instructed to cast a unanimous ballot for the slate of officers. May 27 minutes The Chairman reported on action by the Council to the Commission's i recommendations in the minutes, and read the minutes. M/Erickson, S/Lieb to approve the minutes of May 27 as read. Carried. Approval of -the May 15 minutes were tabled until the next meeting at the request of David Osterholt. Riley Beach David Osterholt reported that he had ordered the beach to be closed and a sign posted to that effect, on the morning of June 3, following reports of vandalism and disorderly conduct. CHe will talk further with the owner of Dutch's resort regarding the use of that beach by Eden Pr airie residents on a permit basis, and report at the next meeting. Summer Rec. The Secretary reported that the calendar will be mailed to E.P. Calendar residents this week except for those living on streets where Commission members live ( to be delivered by hand) and those who were known to have no children living at home. Total mailing: approx. 1450. Charles Brace brought two rubber stamps to imprint "EDE14 PRAIRIE SUMMER RECREATION CALENDAR ENCLOSED" in the upper lefthand corner of the envelopes. Schooner Day Charles Brace reported on plans for a Park Bond information booth June 23 which he hopes to have located next to the "Land Grab" booth. Park Bond 400 copies of the brochure were distributed to members who will. be Brochure contacting organizations, and the remainder will be left at the Village Hall office. Brauer and Assoc. received a faulty print job and had been able to salvage only 400 usable copies from the order of 2400. The Commission will receive the rerun as soon as it is completed. In going over the brochure, one of the figures on estimated costs i was questioned. David Osterholt called the fiscal consultant, and it was found to be an error in the original calculations. The Sec- retary was instructed to call Bruce Pladson at Brauer to have it corrected on the reprint if possible.* 1 • The correction is being made on a reprint of 2300. Y E.P. PARK AND RECREATION SPECIAL MEETING June 3, 1968 Page 2 Park Bond Those members who have volunteered to contact the following Promotion organizations are as follows: K Republican organization, June 5, Robert Lieb, David Osterholt DFL organization, Paul Redpath, Frances Blacklock Fire Dept. , Thurs. night, Charles Brace. Cooperate at coffee parties and in calling campaign. American Legion, June 24, David Osterholt, Charles Brace E.P. Jaycees, June 6, Bill Garens, Dean Holasek j E.P. Athletic Assn. Marvin Erickson, Bill Garens 1 Teen Center Committee, Robert Lieb, June 4 Catholic Women's Group, Bill Garens Planning Commission, Daniel Boos Industrial Commission, Charles Brace Lions Club, Charles Brace, Robert Lieb E.P. Ministers - Methodist, Bill Garens, Presbyterian, David Osterholt, Lutheran and Baptist, Charles Brace School Board, harry Picha E.P. Citizens League, Don Brauer, Charles Brace, June 17 Bill Garens said he would contact George Rice regarding TV editorial. David Osterholt said he would contact the Mpls. Star and Sunday Tribune regarding stories on the bond election. The Secretary will mail reminders to vote, to the radio stations; and will send some kind of reminder to vote home with kids from the Summer Recreation program on June 24 and 25. She will also contact Girl Scout leaders re: distributing brochures Monday June 24 with what is left from Schooner Day. The Secretary was asked to invite Don Brauer to attend the next meeting of the Commission Wednesday, June 12, to go through a mock presentation, for the benefit of Commission members who will be making similar pre- sentations to organizations, and also to appear at the Citizens League election review June 17. * }Bring Rec. David Osterholt suggested that Dale Gustafson contact James Brown Assts. re: procedure for hiring the two girls approved by the Council. Registration David Osterholt suggested that Mr. Gustafson contact James Broom fee re: procedure for collecting Registration Fee. * Don Brauer agreed to both meetings, setting the June 12th at 5 p.m. at his office. Insurance David Osterholt and Charles Brace said •they would contact James Brown, Village Clerk re: insurance for the Summer Rec. Program. M/Lieb, S/Osterholt that the meeting be adjourned. Carried. Frances Blacklock, Secretary NEXT MEETING Wednesday, June 12 CONSTITUTION .AND BY-LAWS Adopted May 27, 1968 Eden Prairie Park and Recreation Commission Article I - Officers Section 1. Officers shall be elected at the first meeting in February of each year. Section 2. Officers shall be composed of Chairman, Vice Chairman and. Secretary-Treasurer. Section 3. Terms of officers shall be one year. Section 4. Duties Subdivision 1) The Chairman shall preside at all meetings. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both Chairman and Vice Chariman, the SecretarymTreasurer shall preside. Subdivision 2) The Secretary-Treasurer shall take minutes of every regular or special meeting and retain them in the Village offices as a matter of Public Record. Subdivision 3) The Secretary-Treasurer shall handle financial information in regard to the Park and Recreation Commission Fund, vested with the Village Treasurer. It shall be the SecretarymTreasureris duty to pro- vide the financial information required for the annual budget estimate presented to the Village Council. Article II - Meetings Section 1. The Commission shall meet on the second Monday evening of every month at 8 o'clock. Section 2. Special meetings may be called at any time by the Chairman with all members to be notified. Section 3. Procedure shall be governed by "Roberts Rules of Order." Section 4. Order of business shall be: Reading the minutes of the previous meeting; (2) Report of Committees; (3) 0ld or unfinished business; (4) New business. Article III - Amending the Constitution and. By-Laws Section 1. This Constitution and By-Laws can be amdnded at any regular meeting of the Park and Recreation Commission by a 2/3 vote provided the amendment was submitted in writing at the previous regular meeting. Article IV - Activities Section 1. The Commission shall function as prescribed by Ordinances No. 45, Village of Eden Prairie, Minnesota. i EDEN PRAIRIE PARK AND RECREATION CcHMISSION SPECIAL MEETING 5 p.m. Wednesday, June 12 Office of Brauer & Associates Cpurpose of the meeting was to bring all members up t"o date on information regarding The the Park Bond proposal and ccmplete plans for the bond promotion. Brauer -- sod out copies of the Parks section of the Park Dnn Brauer pas information Conaaunity Development Plan being prepared by his firm- The the areas last sheet contained figures on acreage moti osts f on forfunds. 1 covered by the bond and the federal application To answer questions on "Maintenance." Brauer said Permit Fees would take care of areas such as Round Lake: others by a tax levy. Brauer said the tiZage could bond again for parks in fiwe years ons up to $275.000. without raising the mil levy. assuming p of the village growth are accurate. He feels development are eof ative- The next bond would probably be primarily Pment parks and dedicated pieces. In answer to "When will the Bond money be available?" he said it could take 6 to S weeks; but that the village should start taking options as soon as possible. on critical pieces. The village attorney could be authorized to do this. CSchooner Day Dean Holasek volunteered to donate six ornamental shrubs for June 23 a drawing at the Park Booth. The registration slips are to be dropped into for Parks-" All c are to help distribute bond brochures wYES and infor- members womission ho motion throughout the day. Women Voters, commission wives and others have vol- Brochure distribu- League of Women & Calling unteered to call E.P. citizens on June 24 to remind them to vote to vote YES on all issues. Girl Scouts, Campaign the following day, and ten agora and individuals will help distribute Park were Bond bro- chures to all homes possible on June 24. Recreation Insur- The Council had asked the Park Commission toreuockanodn insura that nce ance coverage for the summer program. M/Garens. S park and Recreation Commission recommend to the Council the following as guidelines in purchasing an insurance rider for the Summer Recreation Program: $25 deductible; T1o� m&x1mmum medical: $2500 maximum accideneralOhlld� We estimate that tbe here chased for a maximum of 750 P will be approximately 300 registrants. Motion carried. Riley Lake M/Erickson. S/Garens that the Park & Recreation Commission recommends that the Council take whatever measures are neceaary to determine if Riley Lake is suitable for swimming. Carried. ( te & letter to the Editor of Letter to Ed. It was agreed the Secretary would r June 20 issue. signed with the E.P. SUN re: the bond election for ,I . members names. ,j i .. l E.P. Park & Recreation Comm. Special Mtg. June 12, 1968 Pg. 2 ( Brochure insert The Secretary was instructed to prepare a slip to attach to the brochure. M/Garens, S/Erickson that the slip should list the organizations endorsing the Park Bond, and urge voters to vote "Yes" on Tuesday. June 25. naming the voting places. Carried. (Note: The slip which was prepared did not list the endorsing organizations since all had not met at the time it was made out and others had refrained from taking any stand on the bond issues.) i The meeting was adjourned. Respectfully submitted, I Frances Blacklook, Secretary t i i 1 EDEN PRAIRIE PARK AND RECREATION CQ41ISSION SPECIAZMEETING / June 25, 1968 7:00 P.M. Village Hall Present: Charles Brace, R.olx+rt Lic,l.), Daniel Boos, Marvin Erickson, William Garens, Dean Holasek, David Osterholt, Harry Picha, Frances Blacklock Dale Gustafson, Summer Recreation Director ® The purpose of the meeting was to learn how the Summer Recreation Program is coming along, and to resolve any problems regarding the use of school space. W Recreation Mr. Gustafson reported that about 300 children have registered attendance in the program, paying the $1 registration fees. Forty-three have attended tennis instruction, and he expects 60 to 70 for finger painting. School facil- He said there did not seem to be an understanding on the part ities of the school that the Summer Program could use any school rooms. t— Mr. Picha said that the School Board had only cleared the use U_ of toilet facilities, no rooms. But he felt that there should p be no trouble in getting two rooms at Central. He suggested -J that Dale Gustafson cane before the Board and explain his needs = and the matter could be acted upon at that time. It was agreed that Mr. Gustafson and Mr. Ueb as Commission representative, would meet with the School Board at its July 1 meeting.* Recreation In- Mr. Gustafson said Vier Wood, Superintendent, had expressed surance concern over the matter of insurance on the children. Mr. Osterholt checked with Mrs. Holmgren, bookkeeper, who said she would give 'the coverage to the Secretary the following day.** Buses Mr. Gustafson is to let Jams Brown or Mr. Osterholt know in advance the bus service he will need. Tennis instruct- Mr. Gustafson said Mr. Strohkirch, a H.S. teacher, was coming or from St. Paul to teach tennis and doing a fine job in spite of the large number and varying ages of the students. He asked if some kind of token payment could be given Mr. Strohkirch. M/Garens, S/Picha that the Park and Recreation Commission recommend that the Coup'' pay Richard Strohkirch $SO to cover his travel expenses and equipment in coaching tennis and golf during the Summer Recreation Program. Carried.*** The next meetin�nday, my 8. 0 Frances Blacklock * The July 1 Sch. Bd. mtg. was postponed to July 8. ale G[.ttt.,l /,Gld r�l-LGIc !sl �,'.?�G. �.�C.d-!' .rfc[u.rC� ,l_J�[. �'Av-T c� v�'/. E•O %1[.�L�,,�.!c.("lc't.fl. [C./. *** The Council !approved this payment at sits meeting later the same evening. I