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HomeMy WebLinkAboutParks and Recreation - 04/17/1989 .. ._:.. •:... :.:: :.C�.�' ._z_ ... �..>:� .. '..,-:. .j-i'-. ., .. ...... .._,. .,.. .. ¢.,t „f•YYY_. .._..v.�r_.r,uatl�.rc�vvr_caf�..a.�.a....�.....�;'.�nfi '.i t 1989 APRIL 17 TE 1VIIN�.T S CITY OF EDEN PRAIR I E 1 , 1 1 . • ` 1I,Ys: j.. AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 17, 1989 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Karon Joyer, Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert Director of Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. APPROVAL OF MINUTES - MARCH 6. 1989 IV. PETITIONS, REQUESTS & COMMUNICATIONS ;1 None V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS None VII. NEW BUSINESS 7:40 A. September 12 Meeting with City Council 7:45 B. Rental Agreement for outdoor Center 8:05 C. Pedestrian System and Maintenance VIII. REPORTS OF COMMISSIONERS AND STAFF I A. Recorts of Director of Parks. Recreation & Natural_ Resources d 8:25 1. Annual Report 8:30 2. Updated Comprehensive Park Plan B. Reports of Landsc De ArchitectjPark Planner I. 8:35 1. Like Idlewild Trail 8:45 2. Hidden Ponds Park Entry 'r C. Reports of Manager of Parks and Natural Resources 8:55 1. Arbor Day Proclamation D. Reports of Recreation Manager and Supervisors 9:00 1. 4tb of July Vendors 9:15 2. Spring Into Summer 9:20 3. Proclamation of Disability Wellness Week E. Reports of Supervisor of Operations 9:25 1. Rubber Floor Tile for Arena 9:30 IX. CITY MANAGER'S UPDATE OF MARCH 24 AND APRIL 7 9:35 X. ADJOURNMENT I ' APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, April 17, 1989 7:30 p.m. , City Hall C 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Pat Richard COMMISSION MEMBERS ABSENT: Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Barb Cross, Landscape Architect, Laurie Helling, Recreation Manager I. ROLL CALL The meeting was called to order at 7:30 p.m. by Pat Breitenstein, chairperson. II. APPROVAL OF AGENDA MOTION: Richard moved to approve the agenda as printed. Cook seconded the motion and it passed 4-0. III. APPROVAL OF MINUTES OF MARCH 6, 1989 MOTION: Cook moved to approve the minutes as printed. Baker Cseconded the motion and it passed 4-0. IV. PETITIONS REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS None t APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 l -2 VII. NEW BUSINESS A. September 12 Meeting with City Council Refer to memo dated March 30, 1989 from Carl Jullie, City Manager. This is an information item only. B. Rental Agreement for Outdoor Center Refer to memo from Roderick MacRae, Outdoor Center. Rod highlighted his proposal and how it differed from the old policy. He defined the four groups: City of Eden Prairie, school district, community programs and professional associations. Rental fees were proposed as follows: City programs - No fee i School programs - $5/hr. (no deposit) Community groups - $25/first hr. plus $5/hr. thereafter ($50 deposit) Professional groups - $10/hr. (no deposit) The question being raised is whether this facility should be fully tax subsidized or whether it should generate operational income and what fee should be charged for the direct cost of staff supervision. Baker said he understands why a fee structure needs to be in place, but what is the opposite argument. MacRae said the other position is that the citizens of Eden Prairie have already paid for this building and also pay taxes to keep it open. They should not have to pay a rental fee if a staff person is present. Baker said he feels this is a subtle argument, but that the outdoor center is actually more like a park shelter although park shelters are not staffed. Cook asked if the statement in the memo under rental fees for community groups should read $25 first hour plus $5 per hour thereafter. MacRae said this was a typographical error. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 3- Cook said he feels there is quite a difference between. scout groups and Lions, etc. and these groups should not be grouped together. MacRae said the current fee structure is schools $5 per hour; community groups $10 per hour; professional groups $15 per hour and social and corporate groups $20 per hour. Cross said the problem with having too many categories is that the person taking the reservation has to decide which category the group is included in. Helling noted that the rental fees for the outdoor center is supplementary income, as this building is used mainly for outdoor programs. Cook agreed that it is necessary to have some type of fee structure. Richard asked if the outdoor center is rented 35% of the time now. MacRae said no, but that, hopefully, it will be in the future. Baker commented that he was uncomfortable with the fee structure for scout groups, as they are running on a very limited income. CCook asked if it would be possible to keep the groups as they are, but have scholarships available to cover use on an as nee .d basis to be determined by staff. IIelling said that the cost for community groups is to have a staff person open and close the building and if they weren 't charged a fee, the City would be subsidizing those organizations. Breitenstein said she feels the fee structure should remain as it is. Baker brought up the possibility of charging all groups the same fee. Helling commented that the school gives the City the use of gyms, etc. at one-half the cost. If the City were to increase their fees to the schools, our cost to use school facilities would most likely go up. Cook said he does not understand why the professional groups are paying less than other groups. IIelling said that there would already be a staff person present at these meetings to open and close the building, so an additional staff person's time would not be necessary. i I I •- :APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 -4- MOTION: Baker moved to recommend approval of staff 's recommendation for a fee structure for the outdoor center with a re-evaluation in the fall. He wanted the staff , to keep a record of any complaints they received concerning the fee structure. Cook seconded the motion. On call .for discussion, Richard said he would like to see a list of who is actually using the outdoor center. The motion passed 4-0. C. Pedestrian System and Maintenance Refer to memo dated April 12, 1989 from Barb Cross, Landscape Architect. Barb said the present policy is to put an 8 ' bituminous bikeway on one side of the road and a 5 ' concrete sidewalk on the other side of all collector roads. On collector streets where traffic is too heavy or fast for bicycle traffic, an 8' pathway is added. On through streets passing through residential neighborhoods where traffic does not justify a separate bike trail but is too heavy for pedestrians or kids on bikes, 5' concrete walkways are required. Over the past few months, the Planning Commission has been recommending sidewalks on nearly every street except cul-de-sacs. Baker gave his opinion on the following questions: Should the City require sidewalks to be installed on every new street except cul-de-sacs? Traffic should be studied before sidewalks are installed, but he did not want to 1 see them all over town. Should the City have sidewalks or a trail on both sides of the street to eliminate the need to cross the street? It is not necessary unless traffic in the area is heavy. How heavy must traffic be before a sidewalk is installed i on a roadway within a subdivision? Very heavy. Should ' be looking at collector streets where traffic is heavy. Cross said this is what the Planning Commission has been recommending, but they may not be aware that the City is responsible for maintaining them. i Baker asked what the annual cost is for maintenance of sidewalks on a per mile basis. Cross did not know, but i� would find out. On whether the City should continue to be responsible for maintaining sidewalks including snow removal, Cross said most sidewalks are not plowed daily and staff said residents have not been required to clear them. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 -5 Richard said he would like to see what the costs would be for the City to plow sidewalks. Breitenstein commented that most cities require residents to clear sidewalks in front of their residence and that perhaps Eden Prairie should encourage its residents to do this also. Barb will b ing maintenance costs for maintaining sidewalks to the next meeting. VIII. REPORTS OF COMMISSIONERS AND STAFF' A. Reports of Director of Parks, Recreation and Natural Resources 1 . Annual Report Refer to memo dated April 11 , 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Copies of the 1988 Annual Report were included in the packets. Cook referred to Page 23 and asked if all the land has been acquired for the Purgatory Creek Recreation Area. Cross said that the land for the entry only has been acquired. Cook requested that this page be changed to make this more clear. Cook referred to Page 40 and asked why the fitness center had budgeted $17,000 for temporary wages and spent only $3900. Helling said that a video camera was purchased which eliminated the need to have a staff person present. Cook referred to Page 67 and asked if running water has been considered as a possibility for neighborhood parks. Barb said that if sewer and water are available, running water is possible. To date, only Staring Lake, Round Lake and Homeward Hills parks have running water. Cook referred to Page 115 and said that there were no costs listed for Eden Prairie First 100 Years for this year.. Barb said that these figures should have been included in the report. This item will be on the agenda for the next meeting for further discussion. • APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 C -6- 2. Updated Comprehensive Park Plan Refer to memo dated April 11 , 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. This report was distributed at the meeting. Barb said that numbers have been assigned to all of the 100 books distributed and commission members are asked to turn in their books when their term expires. Updates will be done on an annual basis. B. Reports of Landscape Architect/Park Planner 1 . Lake Idlewild Trail Refer to memo dated March 31 , 1989 from Bob Lambert, � . Director of Parks, Recreation and Natural Resources. Lake Idlewild is located at the corner of 494 and 169. American Baptist Homes and Food Fair are located on this site. The City required the developer to construct a trail, but did not recommend a public easement on those trail sections. If the Parks and Recreation Commission and City Council approve of ' this trail concept, the following steps need to be taken: Obtain approval from Food Fair and American Baptist Homes for a public trail easement over the section of trail within their property. Obtain a public trail easement from the undeveloped sites as they request replatting or rezoning. Obtain a scenic trail easement from Rosemount for construction of the public trail through their park property when the trail can be constructed around the entire lake. Consider an agreement with Rosemount allowing public use of their park property for trail users or consider acquisition of one of the remaining home sites for development of small public picnic area adjacent to Lake Idlewild. Baker asked if an outlot northeast of Food Fair could be considered for a picnic area. Barb said staff would look into the possibility. MOTION: Cook moved to recommend development of steps 1 -4 as suggested by staff. Richard seconded the motion and it passed 4-0. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 -7 2. Hidden Ponds Park Entry Refer to letter dated March 31 , 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Barb said that a letter was received from Tom and Karen Thompson about fast traffic at the entrance to Hidden Ponds Park. Barb said the entrance to the park looks like a street. Cook asked about the possibility of a speed bump. Barb said it was considered, but because of liability, the City will not consider speed bumps. MOTION: Baker moved to recommend proceeding with erection of a "Park Entry-Park Closes at 10 p.m." sign opposite the Hidden Parks entry sign, erecting a stop sign and stop ahead sign, removing or trimming vegetation along northwest side of entry road, install a park gate and sending a letter to ballplayers or managers of teams warning them of new signs and how they will . be enforced. Cook seconded the motion and it passed 4-0. C. Reports of Manager of Parks and Natural Resources C 1 . Arbor Day Proclamation Refer to memo dated April 12, 1989 from Stu Fox, Manager of Parks and Natural Resources. This is an information item only. D. Reports of Recreation Manager and Supervisors 1 . 4th of July Vendors Refer to memo dated April 13, 1989 from Laurie Helling, Manager of Recreation Services. Lori contacted several other communities about private vendors at their 4th of July celebrations. The majority did not allow private vendors. Excelsior charged $100 per day, Bloomington charges $75 per day and also charges service groups and Maplewood charges 10% of gross. The advantages and disadvantages of including private vendors was included in the memo along with budgets for the various communities fireworks displays. Laurie also discussed vendor priority and recommends not allowing private vendors, I :APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 Baker asked if service groups could be contacted encouraging them to get involved in the celebration, thus taking some of the burden of community service groups. He stated that this would be a good fund raiser for Eden Prairie service groups, organizations and churches and that businesses should be excluded. Laurie said groups using a private vendor to provide their concessions would be given a lower priority. Cook asked if a private vendor is involved, he feels the service group should also provide volunteers to run the concession. Baker also suggested that some type of identification, i.e. caps, be used by service groups so the public knows who they represent. Laurie said groups could be encouraged to do this. Cook reiterated that no pull tabs will be allowed. Laurie said that is correct. Richard asked if there is a recommended or suggested list of novelty items. Laurie said no, but staff could come up with a list of vending items. C. Baker said he feels the more activities that are offered, the better the celebration will be. Laurie has suggested that another stage be used for non- musical entertainment. MOTION: Richard moved to recommend approval of staff's suggestion not to use private vendors at the 4th of July celebration. Cook seconded the motion and it passed 4- 0. 2. Spring into Summer Refer to memo dated March 30, 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. This is a request to use the Community Center on May 19- 20 for a joint City Junior High party and Senior High party. MOTION: Cook moved to recommend approval for use of the Community Center on May 19-20 for the joint City Junior and Senior High parties. Baker seconded the motion and it passed 4-0. i '' 'APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 17, 1989 /- -9- I, < 3. Proclamation of Disability Wellness Week This is an information item only. E. Reports of Supervisor of Operations 1 . Rubber Floor Tile for Arena Refer to memo dated April 11 , 1989 from Tom Eastman, Supervisor of Operations. Barb said three bids were received for installation of a rubber tile floor for the ice arena. The low bid of $3743.60 was from Becker & Associates. MOTION: Baker moved to recommend approval of the bid from Becker & Associates. Cook seconded the motion w and it passed 4-0. Cook asked about a warranty on the tile from Becker & Associates. Barb will look into this. IX. CITY MANAGER'S UPDATE OF MARCH 24 AND APRIL 7 �- This is an information item only. X. ADJOURNMENT MOTION: Baker moved to adjourn the meeting at 8:55 p.m. Richard seconded the motion and it passed 4-0. Respectfully submitted, Lois Boettcher Recording Secretary I