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HomeMy WebLinkAboutParks and Recreation - 05/18/1987 ^ •. .. a to nv.ve. ti, 1987 a r MAY 18 � '9 i MIN- UTES 9 1 CITY OF EDEN PRAIR IE '.y AGENDA C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 18, 1987 7:30 P.M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. APPROVAL OF MINUTES - April 20, 1987 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:40 Request for Additional Pool Time from Steve Schultz EPHS a V. DEVELOPMENT PROPOSALS 7:45 A. The Ridge 2nd & 3rd Additions 7:55 B. Prairie Bluffs 8:10 C. Ridgewood West 6th Addition 8:15 D. Faith Church of the Nazarene VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services 8:25 1. 1986 Annual Report 8:30 2. Update on 1987 Projects B. Reports of Superintendent of Recreation 8:45 Remodeling of Old City Hall Into Eden Prairie Senior Citizen Center B. Reports of Athletic Coordinator 8:55 Eden Prairie Slow Pitch League Rules & Regulations 9:00 C. City Council Meeting Report of April 21, 1987 & May 5, 1987 VII. OLD BUSINESS 9:05 Request Authorization to Proceed with Referendum Voter Survey y. 'I. VIII. NEW BUSINESS �I 9:15 A. Eden Prairie/Edina Adaptive Recreation Program Proposal 9:30 B. Request Authorization to Hire Consultants for Park Planning, Engineering, Surveying, Etc. 9:35 C. Edenbrook Playstructure 9:45 IX. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION \ Monday, May 18, 1987 7:30 p.m. , 8600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker (late), Moe Cook, Gary Gonyea, Karon Joyer COMMISSION MEMBERS ABSENT: Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Rick Bolinske, Superintendent of Recreation; Sandy Werts, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA Lambert added two items under IV. Petitions, Requests and Communications: B. Request by Minneapolis ARC to Move Holasek House and to Expand Lease Boundary of Eden Wood Camp, and C. Request by Minneapolis Rowing Club to Place Marker Buoys at Bryant Lake. MOTION: Cook moved to approve the agenda as amended. Joyer seconded the motion and it passed 4-0. III. APPROVAL OF MINUTES - APRIL 20, 1987 MOTION: Joyer moved to approve the minutes as mailed. Breitenstein seconded the motion and it passed 2-0. Cook and Gonyea abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request for Additional Pool Time from Steve Schultz EPHS Lambert said that Mr. Schultz was unable to attend the meeting and asked the commission to continue the item until the June 1 meeting. MOTION: Cook moved to table the item on additional pool time as requested by Steve Schultz until the June 1 commission meeting. Joyer seconded the motion and it passed 4-0. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATUYLAL RESOURCES COMMISSION May 18, 1987 -2- B. Request of Minneapolis ARC to Move Holasek House and to Expand Lease Boundary ot Eden Wood Camp Lambert introduced Tom Gode and Paul Fjare who were present at the meeting representing the ARC. Their request is for the City to consider expansion of the existing leased boundary within Birch Island Park and move the old Holasek house within the extended boundaries. This camp has been operated by the Minneapolis ARC for over 20 years on a conditional lease basis. The ARC is a non- profit organization serving the mentally and physically handicapped. Gode said the camp has undergone a large development process over the last two years, but they do not have year around facilities available. They now serve 250% more people than they did five years ago. The problems they are encountering include a consistent maintenance program and security at the front entrance. Gode added that the Holasek house is larger than they had originally planned on, but there will be room for administrative offices. Gode indicated they are running on a tight time frame. Lambert asked if there is a site plan available for the house and (` if not, how far they are from getting a plan. He also asked about tree removal. Fjare said the request first came up last week and, therefore, there is no site plan available at this time. He added that they would do their best to save all the trees in the area. They will have access to sanitary sewer lines and do not have to come before the Watershed District because there is less than one acre of land involved. Lambert reviewed the City's concerns which are the review of the boundary map and site plan and the site is solidly wooded with significant oaks which should not be removed. The issue will be brought to the City Council on June 16. Gonyea asked where the location of the house will be on the site and when the house will be moved. Gode said the house will be moved between July 1 and 20. Gonyea requested they come to the next commission meeting with more details. Fjare indicated that the June 15 meeting would be much more realistic. MOTION: Gonyea moved to recommend approval of• the concept plan or the expansion of boundaries and moving of the Holasek house and that the ARC come back to the June 15 meeting with more detailed r information. Cook seconded the motion and it passed 5-0. t 1 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -3- C. Re uest b Minnea olis Roving Club to Place Marker Buoys at Bryant Lake Refer to letter dated May 18, 1987 from Seth Ahlborn, Director of the Minneapolis Rowing Club. Lambert introduced Seth Ahlborn, Director of the Minneapolis Rowing Club. Lambert said the only thing the City has control over is the placing of buoy markers. The request was approved by the Park District with the condition that the club obtain the proper permits from the City of Eden Prairie. The map attached to his letter shows the location of the markers. Lambert said that staff has several concerns regarding this request. The City does not have sufficient time to hold a public hearing before this event to notify residents and we do not have control over water skiing, boating, etc. on the lake during the event. Lambert said he recommends if the City Council approves the request, it should be done only if five conditions are met: the Minneapolis Rowing Club will provide liability insurance in the amount of the City's umbrella policy with the City of Eden Prairie named as the insured; the Minneapolis Rowing Club will provide the City with a copy of the letter notifying lake area residents along with a list of names and addresses to whom the letter was sent and the letter must be mailed no later then May 25; that the rowing club provide someone on site with access to a motor boat during park hours; that the club attach a minimum of six large buoys visible two feet above water before and after the regatta so people will be aware of what is going on and that the Council may withdraw the approval of the regatta if hazardous conditions are brought to their attention. Lambert added that in the future, requests for such approval should be made at least six week in advance. Baker asked if staff has spoken with any of the lake residents. Lambert said no and he felt this would not be a good idea unless we are able to talk to all of the residents. i Baker asked how long a course the club has to have. Ahlborn said I 2000 meters is standard and Bryant Lake would be about 1900 meters. Baker asked if Staring Lake could be used as the location for the regatta. Lambert said that Staring Lake is too short and full of weeds. Lambert said he felt it would be easier to get the request approved if the buoys could be put up and taken down in the same day. Ahlborn said this would be a possibility and the buoys could be put up before 8:00 a.m. on Saturday and taken down on Saturday evening. Cook said his main concern is having buried cable in a public lake. Ahlborn said they could mark the outside of the course only. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -4- Lambert said he thinks the regatta could be a fun event for the community if it could be worked out. Ahlborn said that if the commission decides not to go along with the request this year, he would still like to have a public hearing as soon as possible for next year's regatta. Baker asked how firm the June 6 date is. Ahlborn said that all mailings have been sent out so the date is firm. Gonyea asked where the regatta will be held if it is not approved for Bryant Lake. Ahlborn said it will be held on the river as in the past. Ahlborn added that the club would agree to withdraw the request to have cables underwater and to install and remove the markers on the same day. MOTION: Baker moved to recommend approval of the Minneapolis Rowing Club request to hold their regatta on Bryant Lake under the following conditions: only outside markers and course markers be installed; installation and removal of markers is to be done in the same day; the club will provide liability insurance, residents in the lake area will be sent a letter no later than May 25 notifying them of the event and that the club will provide the City with a copy of this letter along with names and addresses to whom the letter was sent. Cook seconded the motion and it passed 5-0. V. DEVELOPMENT PROPOSALS A. The Ridge 2nd & 3rd Additions Refer to staff reports dated May 8, 1987. Dennis Dirlam was present at the meeting to give a brief summary on I these two proposals. The Ridge 2nd Addition is a single family subdivision of 70 lots located on the Eden Prairie/Chanhassen line. The site consists of 41 acres of which 9.41 acres are wetland and will be dedicated to I the City. There are trees located in the southwest corner of the site. Dell Road will be extended into this project and the City of Chanhassen is constructing W. 184th Ave. to Hidden Lane. The trail system will eventually go around the wetland area. Cook asked why there is a difference in the drawings that were included in the packets and those handed out at the meeting. Lambert said some street radius turns have changed. Dirlam went on to say that the changes were requested by staff and sidewalks will be extended on the south side of Evener Way. r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -5- Cook said there was no reference to the payment of cash park fees in the staff report. Lambert said this was an oversight. MOTION: Cook moved to approve Ridge 2nd Addition per staff report nc=ud�ng the payment of park fees. Gonyea seconded the motion and it passed 5-0. Dirlam said Ridge 3rd Addition includes the same wetland area as Ridge 2nd Addition, but in the southeast portion. The north-south street will be extended and a walkway will lead to the wetland area. The site was primarily pasture and there are steep grades going down to the wetland area. It will be necessary to remove some trees in order to put in the street. Cook asked why there is a discrepancy in the amount of tree replacement as stated by staff and by the developer. Dirlam said some trees are considered marginal, so the City is including them in the number to be replaced and the developer is not, although they will replace them if necessary. MOTION: Gonyea moved to recommend approval of Ridge 3rd Addition per staff report. Baker seconded the motion and it passed 5-0. On call for discussion, Cook asked if there is a park to serve this area. Lambert said Hidden Ponds is within one mile of the development along with the west side of Round Lake. B. Prairie Bluffs Refer to staff report dated May 8, 1987. Lambert introduced Frank Cardarelle who gave the commission a brief summary of the proposal. The site is a 17 lot subdivision located on the east side of Franlo Park. Cardarelle showed a map depicting the sidewalk and trail system. MOTION: Cook moved to recommend approval of Prairie Bluffs per staff report. Gonyea seconded the motion and it passed 5-0. C. Ridgewood West 6th Addition Refer to staff report dated April 24, 1987. Lambert said that this is a simple development proposal and he did not ask the developer to attend the meeting. The reason it was put on the agenda is the sidewalk along Wellington Drive and Cumberland Road. This will be extended to Anderson Lakes Parkway. The only complaints have been from residents living in single family homes C nearby who do not wish to live next to multi-family homes; however, that is a land use issue that does not affect natural resource concerns. APPROVED MINUTES \ EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -6- D. Faith Church of the Nazarene Refer to staff report dated April 24, 1987. Lambert said this item was included in the agenda because of all the construction going on south of County Road 1. The City is requesting that the developer grade an 81 wide pad for a future trail along the north property line. Lambert added that churches do not pay cash park fees. MOTION: Goryea moved to recommend approval for construction of FAT Church of the Nazarene. Joyer seconded the motion and it passed 5-0. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services I 1. 1986 Annual Report The reports were included with the packets. Breitenstein referred to Page 65 of the report and asked for a definition of "yellow kick plate". Lambert said this is a plate located on the bottom 10 inches of the boards which protects it from skates and other abuse. MOTION: Cook moved to accept the 1986 annual report as pr me . Gonyea seconded the motion and it passed 5-0. 2. Update on 1987 Projects Refer to memo dated May 13, 1987 from Bob Lambert, Director of Community Services. This is an information item only. Cook asked if trees have already been moved into Homeward Hills Park as discussed at an earlier meeting. Lambert said they are in the process at the present time. Cook asked the difference of bluetop versus blacktop. Lambert said this process is done before final grading and explained the process in some detail. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -7- B. Reports of Superintendent of Recreation 1. Remodeling of Old City Hall into Eden Prairie Senior Citizen Center Refer to memo dated May 13, 1987 from Rick Bolinske, Superintendent of Recreation. Bolinske said a grant was received in the amount of $30,000. However, costs to remodel the City Hall will be about $60,000. The major .cost is the addition of a kitchen which will have to wait until we receive the funding. Gonyea asked what will happen to the current senior center. Lambert said the seniors will still use the center, but future plans are to develop a program for an outdoor center. Updates will be brought back to the commission in the near future. Cook asked what the reason is for hiring Cluts and O'Brien as architects for the senior center remodeling. Lambert said they are an Eden Prairie firm and have bid on various jobs in the area and have come in second on a number of them. Lambert feels this is a small project and they should be given a chance at it. Joyer asked if any thought has been given to asking for donations for some of the remodeling costs. Bolinske said this is under consideration. Joyer asked why the grant was less than what was requested. Werts said we got back about the same amount as the excess we put in last year. MOTION: Joyer moved to recommend the hiring of Cluts, O'Brien I ancTStrothers architectural firm for the remodeling of the old City Hall. Gonyea seconded the motion and it passed 5-0. B. Reports of Athletic Coordinator 1. Eden Prairie Slow Pitch League Rules & Regulations This is an information item only. C. City Council Meeting Report of April 21, 1987 & May 5, 1987 At the April 21 meeting, the Council authorized the development of Willow Park and the resurfacing of tennis courts at Round Lake Park. At the May 5 meeting, the Council reviewed and approved the five year capital improvement program. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -8- VII. OLD BUSINESS A. Request .Authorization to Proceed with Referendum Voter Survey Refer to memo dated May 13, 1987 from Bob Lambert, Director of Community Services. Lambert said the survey will be done to determine why people voted as they did. This information will be used to restructure a referendum for the future. MOTION: Cook moved to recommend proceeding with the referendum voter survey. Baker seconded the motion and it passed 5-0. VIII. NEW BUSINESS I. A. Eden Prairie/Edina Adaptive Recreation Program Proposal I ~' I Refer to memo dated May 4, 1987 from Sandy Werts, Recreation Supervisor. Sandy said she was contacted earlier this year by a parent of a ' mentally handicapped child inquiring why Eden Prairie did not participate with Bloomington and Richfield in adaptive recreation programs. Those that attend from Eden Prairie must pay a non- resident fee. After some research, it was found that Edina was looking for programs, but did not feel they could offer them on their own. Staff from Edina and Eden Prairie felt they could better serve handicapped youth by Joining together with the Richfield/ Bloomington program since it is already established. The commission viewed a video on the Bloomington/Richfield Adaptive Recreation Program which offers both segregated and integrated programs. Cook asked if the figure of 30,000 people with disabilities in the south Hennepin County area is correct as shown in the literature. Werts said many handicapped people integrate so well within the community that no one realizes they are handicapped. Cook asked if grants or state funds are available for programs of this type. Werts said no. Joyer commented that one of the goals of School District 287 is to integrate the disabled youth into regular schools. I, r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 18, 1987 -9- Joyer asked what the plans are in developing an advisory commission. Werts said they are looking for parents to ,join the four city group. MOTION: Cook moved to recommend approval of the adaptive recreation proposal for Eden Prairie in concept so further development of the plan can be done. Joyer seconded the motion and it passed 5-0. B. Request Authorization to Hire Consultants for Park Planning, Engineering, Surveying, Etc. Refer to memo dated May 14, 1987 from Bob Lambert, Director of Community Services. i Lambert said that the City has used consultants in the engineering area for some time and try to use those based out of local companies. The cost of these consultants is funded through cash park fees. In the past, most park planning, surveying, etc. has been done in-house, but there are more projects to complete than regular staff would be able to handle. Cook referred to the statement in the memo which said consultant fees should not exceed 1% of the total cost of the project. Lambert said this figure should be 10%. MOTION: Baker moved to recommend approval to hire consultants for 1787park projects to be paid out of cash park fees. Gonyea seconded the motion ad it passed 5-0. C. Edenbrook Playstructure Refer to memo dated May 11, 1987 from Bob Lambert, Director of Community Services. The development of this park was approved earlier this year. The bid from Earl F. Anderson and Associates scored the highest rating on the evaluation form at a cost of $8,000. MOTION: Joyer moved to recommend acceptance of the bid of $8,000 r� om Earl F. Anderson and Associates for the playground structure at Edenbrook Park. Cook seconded the motion and it passed 5-0. IX. ADJOURNMENT MOTION: Cook moved to adjourn the meeting at 9:40 p.m. Gonyea secon ed the motion and it passed 5-0. Respectfully submitted, Lois Boettcher Recording Secretary