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HomeMy WebLinkAboutParks and Recreation - 12/15/1986 ._.., .. ., ."..._..' .__ r r.sa._.:1:.,�.I..�.rw_;��.v�..�T.J'. .,..,..:.ti✓... ,.,1,.....,.��..:}Lr'Y,:.�.....�.,.1,� _...,...)� .n.(.WIL Y .�,.,ti...f+.=swrvm`en, .,e�rw.�w °:a, iJ 1986 DECEMBER 15 MIN- UTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 15, 1986 7:30 P.M. SCHOOL ADMINISTRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - NOVEMBER 17, 1986 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Letter to Snowmobile Owners from Captain Jim Clark B. Proposed Donation of Barn from Browns V. REPORTS OF COMMISSIONERS, BOARDS AND STAFF CA. Reports of Commission Members 7:40 Park Bond Referendum Committee Update - Moe Cook B. Reports of Director of Community Services 7:45 1. Five Year C.I.P. and Revenue Projections 7:50 2. Status Report on Purgatory Creek Trail Systems C. Reports of Recreation Supervisor 8:00 Flyer on Winter Recreation Special Events D. Reports of Athletic Coordinator 8:05 1. Men's 3-Man Basketball - Fall 1986 Season Ending Report 2, Touch Football - fall 1987 Season Ending Report 3. Open Gym Programs 1985-86 4. Women's Volleyball - 1986 Season Ending Report 5. Senior Men's Hockey - Spring 1986 Season Ending Report 6. Co-Rec Broomball - 1986 r- 1 7. Men's Volleyball 1985-86 8. Co-Rec Volleyball 1986_ 8:10 E. Community Education Advisory Council Monthly Report G. City Council Meeting Report - November 18, 1986 VI. OLD BUSINESS None VII. NEW BUSINESS 8:15 B. Officially Naming Parks and Facilities 8.30 C. Polite on Park Reservation Fees, Rules, Etc. 8:45 VIII. ADJOURNMENT i i I � APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, December 15, 1986 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Brian Mikkelson COMMISSION MEMBERS ABSENT: Gary Gonyea, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Cook moved to approve the agenda as mailed. Mikkelson seconded the motion and it passed 5-0. III. APPROVAL OF MINUTES - NOVEMBER 17, 1986 MOTION: Mikkelson moved to approve the minutes as mailed. Baker seconded the motion and it passed 4-0. Joyer abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter to Snowmobile Owners from Captain Jim Clark Refer to letter dated September, 1986 from Captain Jim Clark. Mikkelson said he will report on this at the next meeting after he has talked to Jim Clark. Cook mentioned an article in this week's Sailor which discusses the rules for snowmobiling in Eden Prairie. B. Proposed Donation of Barn from Browns Refer to memo dated December 9, 1986 from Bob Lambert, Director of Community Services. Lambert said the actual size of the barn is 32' x 421 . The barn is very well built. Cost to move the barn to. Homeward Hills Park would be about $5,000 plus $4,000 to $5,000 for wiring since four lines would need to be dropped. The structure could be insulated and heated in the future �1hioh would make it useful for many different functions. Lamheii recommends the City acquire the barn, as the Brown's would like a decision by year-end. i 'APPROVED MINUTES EDEN PRAIRIE? PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Dec. 15, 1986 -2- Baker asked if moving the barn to Miller Park instead would help with the bond referendum. Lambert said the barn would not be appropriate at Miller Park. Baker noted that the various athletic associations are in need of space to store their off season equipment and asked if the loft could be used.for this reason. Lambert said he arefers to leave the loft as a large open space area for recreation programs and does not feel this would be the most secure place to store expensive equipment. Cook referred to the memo which mentions a "relatively large warming house" He asked if the barn would be large enough. Lambert said the barn is about the same size as the one at Round Lake and he feels the barn will be one of the best warming houses in the City. Cook said he feels it would be a i....; good idea to have plans made regarding the barn prior to moving it. Lambert said this would be done. MOTION: Joyer moved to recommend that the City acquire the Brown a�and move it to Homeward Hills Park. Mikkelson seconded the motion and it passed 5-0. V. REPORTS OF COMMISSIONERS, BOARDS AND STAFF 1 A. Reports of Commission Members 1. Park Bond Referendum Committee Update - Moe Cook Cook said there was a good update in this week's Sailor. There have been two neighborhood meetings so far. Two more will be held this week, one at the Preserve and one at the Community Center. The issue will be brought before the Parks and Recreation Commission at the January 5, 1987 meeting. Baker asked for clarification on outdoor skating rinks. Lambert reviewed the rink at Preserve Park which is used mainly for hockey. Plans are to provide a hockey rink, skating rink and warming house at Red Rock Park. The idea is to have such a facility within a two mile radius of housing developments and where there is a high demand. These facilities will not be included at Miller Park at this time until there is more development in the area. At that time, it will be funded by cash park fees. Mikkelson asked about th- possibility of additional handball and racquetball courts at the Community Center, as it is very /f difficult to reserve a time and said it is his understanding 1. f 'APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Dec. 15, 1986 -3- that because of the other courts in the City, they are on hold. Lambert said they are waiting to see what affect the private club !, courts will have on the Community Center. Baker commented that the racquetball courts are making money and he does not feel it is a good idea not to add them just because they want to stay at the $7.91million number on the referendum. Lambert said the cost of each court is between $60,000-$80,000. rt. Mikkelson added that Court 3 is in very poor condition and is dangerous to use. Lambert said it is checked daily and sometimes not even reserved for use. Mikkelson also said that some repairs, such as replacing door knobs, needs to be done. B.' Reports of Director of Community Services 1. rive Year C.I.P. and Revenue Projections Lambert said that the capital improvement program is updated on an annual basis and outlines plans for the next five years. This report is required in order to be eligible for state and Cfederal funds. The report was written as if the bond referendum had been approved. Cook questioned the total figure in the local 1988 column. Lambert explained that the $270,000 figure is without the bond referendum and the $520,000 figure is with the bond referendum. MOTION: Baker moved to recommend acceptance of the C.I.P. per sta=recommendation. Cook seconded the motion and it passed 5-0. 2. Status Report on Purgatory Creek Trail Systems Refer to memo dated December 5, 1986 from Bob Lambert, Director of Community Services. At the last City Council meeting, the Council asked for a ' summary of the trail system. This information will be given to them at tomorrow night's meeting. Lambert reviewed the recommendations on Purgatory Creek. Baker feels that the same type of study should be considered for Riley Creek. Lambert said it is not in the 1987 budget. Lambert showed a site plan of the Purgatory Creek trail system. The committee discussed to some length the trail plans for the area. Iv -APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Dec. 15, 1986 -4- Cook suggested the Commission go and look at the area as a group. Lambert will set a date for a Saturday morning in February. MOTION: Cook moved to recommend approval of the Purgatory Creel system report and Welter site per staff recommendation with the exception of trails south of County Road 1 until the site is toured by the Parks and Recreation Commission and also to restrict the ability for motorized vehicles to enter the system. Joyer seconded the motion and it passed 5-0. C. Reports of Recreation Supervisor This is an information item only. 1. Flyer on Winter Recreation Special Events This is an information item only. D. Reports of Athletic Coordinator 1. Men's 3-Man Basketball - Fall 1986 Season Ending Report 2. Touch Football - Fall 1987 Season Ending Report 3. Open Gym Programs 1985-86 4. Women's Volleyball - 1986 Season Ending Report 5. Senior Men's Hockey -_Spring 1986 Season Ending Report 6. Co-Rec Broomball - 1986 7. Men's Volleyball 1985-86 8. Co-Rec Volleyabll 1986 MOTION: Baiter moved to recommend acceptance of the Athletic Coor nator's reports. Mikkelson seconded the motion and it passed 5-0. E. Community Education Advisory Council Monthly Report This is an information item only. It was decided that the repo"c Will no longer be included in the packets unless there is some information that is of special interest to the Commission. 14 h A. �•r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCE COMMISSION Feb. 2, 1987 -9- C. Reports of Athletic Coordinator 1. Season Ending Reports a. 3-Women Basketball - Fall 1986 b. Table Tennis - Fall 1986 c. Men's Hockey - Fall 1986 d. Racquetball - Fall 1986 e. Co-Rec Volleyball - Fall 1986 These are information items only. MOTION: Shaw moved to recommend approval of the recommendations made in the reports. Joyer seconded the motion and it passed 7-0. 1 VII. OLD BUSINESS None VIII. NEW BUSINESS A. Ordinance Regulating Use of Alcohol in Parks Refer to memo dated January 23, 1987 from Bob Lambert, Director of Community Services. Lambert said this issue is being discussed because of the liability involved and the size of the problem. As examples, he cited the annual spring parties by Bloomington kids which are held at Staring Lake every year and the fatal accident which occured after a vo- tech party last year. Lambert said he feels allowing no alcohol whatsoever is not Justified, but he recommends that beer and wine only be allowed and no kegs without a permit. A discussion followed regarding use of strong beer versus 3.2 beer. MOTION: Joyer moved to recommend that the City draft an ordinance to allow 3.2 beer and wine only in City parks and no kegs without a permit. Shaw seconded the motion and it passed 7-0. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Dec. 15, 1986 -5- I F. City Council Meeting Report - November 18, 1986 At the November 18 meeting the Council approved proceeding with the EAW on the Edenvale trails and continued a decision on the bridge. At the present time, a narrow mowed trail will be provided for walking only. At the December 2 meeting the Council approved the acquisition of Miller Park at a cost of $336,000 and continued a decision on the Welter site. VI. OLD BUSINESS None VII. NEW BUSINESS A. Officially Naming Parks and Facilities Refer to memo dated December 3, 1986 from Bob Lambert, Director of Community Services. Cook recommended naming neighborhood parks after the neighborhood r name and other parks after their location. After reviewing the parks in question, i.e. Franlo Park, Prairie East Park, Homeward Hills Park, Lake Eden Park, Red Rock Park, Willow Park, Carmel Park, Hidden Glen Park and Edenbrooke Park, the Commission decided to leave the names as is on all but Prairie East Park and Red Rock Park. i Baker suggested that the Outdoor Center be renamed Staring Outdoor Center. MOTION: A motion was made by Baker to table a decision on renaming tz� a parks and Outdoor Center until the next meeting. Mikkelson seconded the motion and it passed 5-0. MOTION: Cook moved to recommend that the procedure for naming parrs 6e that neighborhood parks are named for the neighborhoods in which they are located and other parks are named after the park access street. Joyer seconded the motion and it passed 5-0. B. Policy on Park Reservation Fees, Rules, Etc. Refer to memo dated December 3, 1986 from Bob Lambert, Director of Community Services. The Commission reviewed all points of the proposed updated facility use permit form. All items were agreed to with the exception of the amount of the damage deposit and whether to charge all groups who wish to reserve the facilities. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Dec. 15, 1986 -6- MOTION: Cook moved to recommend that Eden Prairie public service groups not be charged to use the facilities, but that the churches continue to be charged. The $50 damage deposit will be forfeited if the rules as outlined on the form are not adhered to. Mikkelson seconded the motion and it passed 5-0. VIII. ADJOURNMENT MOTION: Joyer made a motion to adjourn at 9:35 p.m. Cook seconded the motion-and it passed 5-0. `Respectfully submitted, Lois Lois Boettcher Recording Secretary i C t