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HomeMy WebLinkAboutParks and Recreation - 06/02/1986 _ r ., �_r ... ...,. �.,. ..,�o;..i:r..�n..............u.y�.� .y ..f:.'!:eW .�_l.1,::t...,...QI,_?'....Mrt.»,....�7,. ,..:C:1-!:v...`1CaP�P�«„4 4s...ik51.t:1Yn.....uv.r�;.>nw.ma�.u,�nw...xw...�...,....� •;��45 t, 7. 1986 JUNE 2 a., ' 1 Ml_N_ UTES CITY OF EDEN PRAIRIE i , AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JUNE 2, 1986 7:30 P.M. SCHOOL ADMINISTRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - MAY 19, 1986 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 Letter From Marty Jessen V. DEVELOPMENT PROPOSALS 7:40 B. Idlewild Office Center VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF , A. Reports of Commission Members 8:00 Off Road Vehicle Study Committee Status Report B. 1. Reports of Director of Community Services 8:20 Community Services Department Organizational Chart 8:25 2. Report on Park Projects Scheduled for Summer/Fall 1986 C. Reports of Superintendent of Recreation 8:30 Summer Recreation Programs D. Reports of Recreation Supervisor 8:35 Senior Transportation Program I E. Reports of Athletic Coordinator j 8:40 Summer Athletic Programs 8:45 F. City Council Meeting Report I i. -2- I- VII. OLD BUSINESS 8:50 A. Metro Council Reimbursement 8:55 B. Community Center Expansion Study VIII. NEW BUSINESS 9:00 IX. ADJOURNMENT C I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, June 2, 1986 7:30 p.m., School Board Room COMMISSION MEMBERS PRESENT: Bud Baker, acting chairperson; Moe Cook, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION MEMBERS ABSENT: Pat Breitenstein, Gary Gonyea COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Rick Bolinske, Superintendent of Recreation; Sandra Werts, Recreation Supervisor; Laurie Helling, Athletic Coordinator I. ROLL CALL The meeting was called to order at 7:35 p.m. by acting chairperson, Bud Baker. II. APPROVAL OF AGENDA Baiter added Concession Stands at Flying Cloud under VI. C. Reports of Superintendent of Recreation. MOTION: Shaw moved to approve the agenda as amended. Mikkelson secon ed the motion and it passed 5-0. III. APPROVAL OF MINUTES - MAY 19, 1986 MOTION: Cook moved to approve the minutes as mailed. Shaw seconded tNe motion and it passed 3-0. Joyer and Mikkelson abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter from Marty Jessen This is an information item only. V. DEVELOPMENT PROPOSALS A. Idlewild Office Park Refer to memo dated May 30, 1986 from Bob Lambert, Director of Community Services and staff report dated May 23, 1986. Lambert said that the only issue other than what the planning staff has recommended is the sidewalk from Eden Road to the trail oft the western property boundary. APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986 -2- Lambert has spoken with Jeff Schmidt of Rosemount Engineering regarding this issue and discovered that recycled water goes into the lake during the winter thus keeping the water open in certain areas. Lambert added that the outlet for the lake is at the 853.5 contour under Hwy. 5. The level of the lake could rise temporarily after a heavy rain and flood the trail for a short time. The concern from Rosemount is who will pay for the trail. If Rosemount does not allow this trail, a public trail will not be constructed around the entire lake. The Community Services Department staff believes the City should consider acquisition of a parcel of property on Lake Idlewild for future development of an urban park space. Cook said he feels that Lake Idlewild is a land locked lake which would be used mainly by the people working in nearby offices. Lambert agreed that it would serve mainly a commercial area and it would be very expensive for a city in our stage of development. Mikkelson asked if Rosemount has a picnic area on the lake. Lambert said that they do. Shaw said that he doesn't see a problem with the City purchasing a parcel of land for future park use and if for some reason this doesn't work out, using it for another purpose later. MOTION: Shaw moved to recommend approval of the Idlewild 3rd AdUitfon per staff recommendation. Mikkelson seconded the motion and it passed 5-0. MOTION: A motion was made by Mikkelson to strongly consider action of land on Lake Idlewild by the City during the review process of the Comprehensive Park Plan. Cook seconded the motion and it passed 5-0. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Commission Members 1. Off Road Vehicle Study Committee Status Report Refer to minutes of Off Road Vehicle Study Committee Meeting held on May 8, 1986. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, .1986 -3- Lambert said the minutes are being presented in order to keep the Commission informed as to what the committee has accomplished. Brian Mikkelson is a member of the committee. Mikkelson said the emphasis will be on education, awareness and enforcement. Advertisements with educational value will be run in the local papers. They will include trail maps, laws, etc. More emphasis will be placed on training the young snowmobiler through Community Education. It was also suggested that a letter be sent to all registered snowmobilers in Eden Prairie. Mikkelson asked if there would be funds available to be used for the mailing. Lambert said that this would be a possibility. Mikkelson added that it was felt there was a lack of turnout for safety education programs because the brochures are not mailed out soon enough. Lambert said Rick Bollinske is responsible for seeing that the brochures are mailed out in a timely fashion. Bollinske said the last two brochures have been mailed out on time and they would continue to do so. CB. Reports of Director of Community Services 1. Community Services Department Organizational Chart This is an information item only. Lambert said there have been several changes within the department including Sandy Wert's transfer to duties with the senior citizens and youth programs. He introduced Laurie Helling, new Athletic Coordinator and added that an offer has been made for a new Supervisor of Youth Programs and Special Events. This individual is anticipated to begin work within the next three weeks. Cook referred to the Athletic Associations listed on the chart and asked who it refers to. Lambert said it refers to associations of all different sports. 2. Report on Park Projects Scheduled for Summer/Fall 1986 Refer to memo dated May 29, 1986 from Bob Lambert, Director of Community Services. This is an information item only. Lambert said that this report is being presented to advise the / Commission of the status of various park projects if they should be asked about them. r r r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, .1986 -4- Cook said he feels parking at Flying Cloud fields should be discouraged. Lambert said the average number of cars being parked there illegally is 60-75, but there is no place else to park. The options available are removing the BMX track which would make room for 30-40 cars or eliminating one of the ballfields. Baker asked about the status of pumping Round Lake. Lambert said the level needs to drop about 6 inches more. Joyer asked how long the pump has been operating. Lambert said it has been pumping for about a month. C. Reports of Superintendent of Recreation 1. Summer Recreation Programs Refer to memo dated May 28 from Rick Bollinske, Superintendent of Recreation. Bollinske briefly reviewed the new summer recreation programs and changes that have been made in the old programs. The tennis program is targeted at providing both lessons and leagues with Kathy Anderson as the instructor. The main goal is to make lessons fun. Each child participating in tennis will receive a T-shirt with the Community Services logo. There will also be awards and a picnic held at the end of the year. Bollinske said he feels the summer playground program has an ideal setup which was handled by Sandy Werts. They are planning special events and a parade picnic. Spring and summer special events include the 4th of July celebration. Bollinske said they are concentrating on more entertainment and family activities this year along with additional food booths. Regarding the marina, Bollinske said they would like to include rental of recreation equipment. Bollinske also discussed jugs baseball and youth golf lessons. Cook asked about donations for fireworks. Bollinske said $3,300 was collected last year and $5,000 has been collected so far this year. Cook said he was at an event that featured sandcastle building and it seemed to be fun for the kids. Bollinske felt it would be a good idea. APPROVED MINUTES C, EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986 -5- Joyer asked how many parks are involved in the playground program. Werts said there are six. Baker asked if equipment is provided for youth tennis, jugs baseball and youth golf. Bollinske said they like to encourage use of their equipment instead of parents purchasing expensive new equipment and they are always looking for good, used equipment of this type. 2. Concession Stand at Flying Cloud Baker said he has noticed that the concession stand at Flying Cloud is not used. Lambert said it is available for use by the athletic associations. Baker said he understands there has been some disagreement among those running the concessions. However, he feels there is a need and an opportunity for someone to run the stand. After some discussion, the Commission felt it would be a good idea to go out for bids for someone to run the concession stand with the profits going to the various athletic associations. Lambert suggested meeting with the associations to get their input before proceeding. Bollinske showed the Commission the "This Week" column in the newspaper and said the idea has gone over well so far. D. Reports of Recreation Supervisor or Senior Transportation Program Refer to memo dated May 29, 1986 from Sandra Werts, Recreation Supervisor. Werts reviewed the set of operating standards which are required for those providing transportation to the elderly, handicapped and economically disadvantaged. These include information on the transportation service, information on each vehicle, checklist of special safety equipment required, certificate of insurance and information on drivers. A 12 hour course is also to be completed by each driver at a cost of approximately $35 each. Transportation at the present time includes trips to the senior center twice a week, shopping twice a month and to the high school once a month for lunch. Cook said he feels it would be to the City's benefit to have the certificate of compliance, p , particularly in the case of an accident. I , APPROVED MINUTES EDEN PRAIRIE PARKS, 'RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986 -6- Baker asked how many drivers there are. Werts said there are 3-5 volunteer drivers. Cook asked if the drivers are seniors. Werts said all but one driver are seniors. Mikkelson asked if there is a large turnover in drivers since the cost of training is to be paid for by the City. Werts said the drivers are very dependable and there is not much turnover. MOTION: Joyer moved to support the requirement that drivers compfte a 12 hour course in order to be qualified to provide transportation to the seniors. Shaw seconded the motion and it passed 5-0. E. Reports of Athletic Coordinator 1. Summer Athletic Programs Refer to memo dated May 29, 1986 from Laurie Helling, Athletic Coordinator. This is an information item only. Lambert gave a brief review of the summer leagues. Men's hockey has had a slight increase, 3 on 3 basketball is about the same, softball has gained several teams, adult spring tennis has increased, summer doubles horseshoe is about the same, sand volleyball has doubled and summer hockey has increased. F. City Council Meeting Report Lambert reported that the Council approved the purchase of a van for the seniors with reimbursement from the Rotary Club over a period of time. At a special meeting held on May 30, the City Hall was discussed and it was agreed to hire a leasing agent in order to get the best deal on a 2-5 year lease. The City architect was also asked to do a schematic drawing of a City Hall building which would be connected to the present Public Safety building and could allow the possibility to expand by 15,000 square feet in the future. It was felt that the main reasons for failure of the bond referendum were the location and size of the building. It was felt that a site already owned by the City (the present City Hall site or the public safety site) would be more acceptable. Uses for the existing building were also discussed. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986 -7- i VII. OLD BUSINESS A. Metro Council Reimbursement Refer to memo dated May 28, 1986 from Bob Lambert, Director of Community Services and letter dated May 16, 1986 from Richard Rosow, Attorney at Law. Following an audit by the Metropolitan Council on Bryant Lake and Anderson Lakes contracts, it was found that the City of Eden Prairie owes the Metropolitan Council $271,534. In an agreement between the City and the Metropolitan Council, the City agrees to pay the Metropolitan Council the amount of $271,534 immediately and agrees to attempt to acquire through donation or dedication approximately 39 acres of land on the north shore of Bryant Lake that is designated park property for Bryant Lake Regional Park. If and when the City acquires this property, they will transfer it to the Hennepin Park Reserve District and receive reimbursement of the then appraised value of the property or $271,534, whichever is less. MOTION: A motion was made by Cook to recommend approval of the agreement per staff recommendation. Shaw seconded the motion and it passed 5-0. B. Community Center Expansion Study Refer to memo dated May 30, 1986 from Bob Lambert, Director of Community Services. This is an information item only, as this project has been put on hold for an undetermined amount of time. VIII. NEW BUSINESS None i IX. ADJOURNMENT MOTION: Joyer moved to adjourn the meeting at 9:20 p.m. Mikkelson secon3ed the motion and it passed 5-0. Respectfully submitted, Lois Boettcher Recording Secretary