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HomeMy WebLinkAboutParks and Recreation - 08/19/1985 i 1 1985 UA �JG ' T S19 MINUTES , 1 a . CITE OF EDEN PRAIRIE 1 i 7 � 1 i U i 49 `J•}�. AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 5, 1985 7:30 P. M. SCHOOL ADMINISSRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JULY 15, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Director of Commmunity Services 7:35 August 6, 1985 Meeting with Council at 6 P.M. (Review Agenda) B. Report of Superintendent of Recreation 7:40 Open Skating Hours at Community Center C. Reports of Park Planner 7:45 1. Request for Approval of Final Payment on Grading Franlo Road and Eden Valley Parks 2. Request for Approval of Final Payment on Staring Lake Park Trail Phase III D. Report of Athletic Coordinator 7:50 State Softball Tournaments E. Community Education Advisory Council Monthy Report F. City Council Meeting Report VI. OLD BUSINESS 7:55 A. Round Lake Water Quality Improvement Program - Duane Shodeen- B. Comprehensive Park Plan Update 8:30 1. Historic Sites Chapter 8:40 2. Special Use Facilities Use Chapter -2- C VII. NEW BUSINESS 8:50 A. Round Lake Surface Use Ordinance 8:55 B. 1986 Community Services Department Budget Request 9:55 C. Request to Watershed District for Stream Water Maintenance of Riley Creek Clea_n_Out Outlet to Riley Lake 10:00 IX. ADJOURNMENT Lr i APPROVED MINUTES �• EDEN PRAIRIE PARES, RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 5, 1985 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; —' Raiford Baker (late), Pat Breitenstein, Jerry Kingrey, Charles Shaw COMMISSION MEMBERS ABSENT: Moe Cook, Gary Gonyea COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation I. ROLL CALL r The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the agenda as published. Shaw seconded the motion and it carried 4-0. C. III. APPROVAL OF MINUTES OF JULY 15, 1985 Kingrey asked that the word "west" on Page 5, Paragraph 9, be changed to "south". MOTION: A motion was made by Kingrey to approve the minutes as amended. Breitenstein seconded the motion and it carried 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Director of Community Services 1. August 6, 1985 Meeting with Council at 6 P.M. (Review Agenda) Refer to memo dated July 24, 1985 from Bob Lambert, Director of Community Services and agenda for the August 6, 1985 special meeting of the Eden Prairie City Council and Parks, Recreation and Natural Resources Commission. Lambert said the purpose of this meeting is to have the Parks and Recreation Commission communicate their ideas and concerns to the City Council. a is APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 _2- Kingrey questioned the wording in Paragraph B, #1 of the memo "and a new City Hall with acquisition of the Purgatory Creek Recreation Area". He said he doesn' t think it is a good idea to have the City Hall located in this area and feels there would be opposition from the residents of Eden Prairie. Baker asked where we stand on the Purgatory Creek Recreation Area. Lambert start that development .of the site will not be started until the City owns all of the land needed for the project. Baker asked what happened to the Anderson Lakes Parkway Extension. Lambert said there was a two month delay, but that the project should be completed this fall. B. Report of Superintendent of Recreation 1. Open Skating Hours at Community Center Refer to memo dated July 30, 1985 from Chuck Pappas, Superintendent of Recreation. Jessen asked for an update on the reports from Twin City C Testing. Lambert said that he and the City Attorney would be meeting with Twin City Testing on Thursday about the results of their findings. Pappas discussed the chart showing 1984 open skating average monthly attendance by season and the rate of income. Proposal #1 would cancel open skating on Saturday afternoon and evening for the months of June, July and August and the hours could be sold to various community groups. Proposal #2 would cancel open skating on Saturday evenings during the months of December and January also selling hours to community groups. Staff recommends Proposal #1. MOTION: Breitenstein moved to recommend approval of Proposal Baker seconded the motion and it passed 5-0. C. Reports of Park Planner 1. Re uest for Approval of Final Payment on Grading Franlo Road and Eden Valley Parks Refer to memo dated July 25, 1985 from Carol Foy, Landscape Architect. r .., .... .. .. ,.. r. "._... i . ....n...nun.,..... ...._.... _ i APPROVED MINUTES C ED•EN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 -3- 2. Request for Approvalof Final Payment on Staring Lake Park Trail Phase III Refer to memo dated July 25, 1985 from Carol Foy, Landscape Architect. Lambert reported that the grading on these projects has been done and they will be seeded this week. MOTION: Breitenstein moved to recommend approval of final payment for the grading of Franlo Road and Eden Valley Park and Staring Lake Park Trail Phase III. Shaw seconded the motion and it passed 5-0. D. Report of Athletic Coordinator 1. State Softball Tournaments Refer to memo dated July 24, 1985 from Stu Alexander, Athletic Coordinator. Lambert reported that the tournaments held last weekend went well and that he would report back to the Commission on how well the community organizations did on their concessions. E. Community Education Advisory Council Monthly Report Pappas reported that the Community Education Advisory Council has not had a meeting in the past month, but will have a meeting on Thursday, August 8. He asked Commission members to be in attendance if possible. F. City Council Meeting Report Lambert reported that there were no Parks and Recreation issues discussed at the last meeting. i VI. OLD BUSINESS A. Round Lake Hater Quality Improvement Program - Duane Shodeen Refer to memo dated August 1, 1985 from Bob Lambert, Director of Community Services. Duane Shodeen, Director of the Regional Fisheries Division for the Department of Natural Resources was present at the meeting to discuss the options to improve the water quality at Round Lake. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 -4- Lambert said the first recommendation is for a'full Rotenone I , treatment and a partial treatment is the second choice. When this was discussed at the last meeting, Shaw said he was not against chemical treatment of the lake, but favored the controlling of spawning areas as a more long term solution. Shodeen said that the program would be a joint effort between the DNR and the University of Minnesota. He feels Round Lake would be a prime lake to use for further study. The lake was treated and restocked in 1980. This could be done again in a similar manner, but Shodeen feels there should also be a 12" minimum on small mouth bass. However, there is some concern from the people in the community over another full treatment. Shodeen added that a full treatment would provide good fishing quicker than last time since the lake would be treated and restocked in the fall with walleye, small mouth bass and rainbow trout. This would provide good winter and spring fishing. The lake would be stocked with bluegills in the spring. Bluegills can be selected for males by color and this would allow stocking at a higher rate since the first year hatch would not be as large with a larger population of males. The other option is partial Rotenone treatment. This could be done at a lower cost, but is not as valuable for a study. The end result is the same, but the lake is not as quickly improved as with a full treatment. The lake would show some improvement during the first year, but it would take 4-5 years for it to stabilize. The cost to treat and restock the lake in 1980 was about $7,500 -- $2,000 for the helicopter and $5,000 for the Rotenone. Since a smaller area would be treated this time, the cost would be less. Shodeen cited examples at Highland Lake and Rebecca Lake where there is a slot limit of 12-16" bass. During netting, 19% of the sunfish were 6" or larger in the last two years. Lambert asked why we wouldn't go with the slot limit on Round Lake. Shodeen said the disadvantage is that the small fish would be protected. He feels Round Lake is most popular for pan fishing and fishing for kids. I Lambert asked if the small bass are being stacked, what can the small bass feed on and how is the slot limit being controlled. Shodeen said that there are signs posted and enforcement people. Pappas asked why something in between a full treatment and a partial treatment couldn' t be done and how many fish a partial treatment would kill. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 -5- Shaw said although he has nothing against .chemical treatment, he is interested in spawning control and since treatment would be experimental, he feels something different should be done. Shodeen said it would be physically impossible to control spawning areas with their present staff since it takes so much time and effort. Also, the treatment would be different than last time and Round Lake is a valuable study lake. He said if the treatment is successful, it will be interesting to see what happens with the size limit. He said the fishing can be improved best with a total treatment and second with a partial treatment, both with a minimum size limit. Jessen said he feels a full treatment of the lake would be best. Pappas asked if the lake would be stocked with rainbow trout if a partial treatment is done. Shodeen said no because the food base would not be as good. Baker asked if the trout would spawn. Shodeen said no. Shaw asked how large the trout would be when they were put into the lake. Shodeen said they would be between 1/4-1/2 pound size. CShaw also asked what size sunfish would be stocked. Shodeen said they would be males about 6" in length weighing between 1/2-3/4 pound. Bass and walleye would be 4-8" in length. Baker asked if northern would fit into this environment. Shodeen said it would be better to get the bass and walleye established first, since northern can overtake a lake. Jessen asked what spawning control involves. Shaw said that spawning beds can be disturbed by placing foreign materials near the shore or natural silting areas can be disturbed by churning up the water. A special permit is required to attempt to disturb the spawning beds. Shodeen said he would like to use one of these methods if the Rotenone treatment doesn't improve the quality of the lake within five years. Shaw said that the disadvantages of spawning control are that the water will look polluted if the silting areas are disturbed and there is a great deal of labor involved with these methods. Lambert asked about harvesting weed beds. Shodeen said that Bush Lake has had a partial treatment and a minimum size limit enforced. This has been done for two five year periods. The City of (. Bloomington will be using vegetation control. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 C' -6- Shaw said that in looking at the two options, he feels that the total treatment would maintain good fishing with the stocking of rainbow trout. With the partial treatment, the large fish would not come back as quickly. Kingrey asked about the difference is price between a total treatment and a partial treatment. Lambert said there is no cost to the City. However, the University of Minnesota would charge $4,500 per year to do their studies and reports on the lake. He added that he does not feel the University would be as interested in Round Lake if only a partial treatment were done. Jessen asked Shodeen if he is as interested in monitoring Round Lake as the University is. Shodeen said that the DNR cannot monitor the lake to the degree that the University could. Kingrey said his understanding is that $4,500 per year would bring Round Lake back to an excellent panfishing lake. Shodeen said he feels Round Lake dill be a good pan fishing lake with or without University of Minnesota study. The results of a partial treatment are not guaranteed as with a full treatment. Kingrey asked why we want to pay for the U of M study. Shaw said he feels it would be a investment in the future since the results of the Round Lake treatment could assist with similar problems with lakes in the area in the future. Shodeen added that partial Rotenone treatment is an art while a full treatment is a fairly sure thing. MOTION: Shaw moved to recommend that the City of Eden Prairie do a Tu11 Rotenone treatment of Round Lake and support the 12" minimum size on small mouth bass and that the University of Minnesota study be done for a period of at .least two years at a cost of $4,500 per j year. The City should also consider a program to inform the community about why and how this treatment is being done. Kingrey seconded the motion and it passed 5-0. Lambert said some residents feel that the fishing in Round Lake is good at this time and may not agree with this method. He added that it might be a good idea to have no limit fishing for a period of time before the treatment. Shodeen said "promiscuous fishing" could be allowed for a period of about three weeks before the treatment. Jessen suggested the subject of the Round Lake water quality improvement program be discussed at the joint City Council and Parks, Recreation and Natural Resources meeting tomorrow night. I i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 -7- B. Comprehensive Park Plan Update 1. Historic Sites Chapter 2. Special Use Facilities Chapter MOTION: Breitenstein moved to recommend approval of both the R stoHc Sites and Special Use Facilities chapters of the Comprehensive Park Plan. Kingrey seconded the motion and it passed 5-0. VII. NEW BUSINESS A. Round Lake Surface Use Ordinance " Refer to memo dated July 24, 1985 from Bob Lambert, Director of Community Services. Lambert reported that this request was sent to the DNR who have sent out a survey for the City to complete. The ordinance will go before the Council for the first reading tomorrow evening. MOTION: Kingrey moved to recommend approval of the Round Lake sur ace use ordinance. Shaw seconded the motion and it passed 5-0. B. Request to Watershed District for Stream Water Maintenance of Riley Creek (Clean Out Outlet to R e Cree Refer to memo dated July 25, 1985 from Bob Lambert, Director of Community Services. Lambert reported that two Eden Prairie residents have called regarding the outlet to Riley Creek being blocked by an alluvium that has formed at the outlet from Riley Lake to Riley Creek. The residents have asked the City to clean it out. Staff believes this project should be the responsibility of the Watershed District and is requesting them to fund the project 100%. MOTION: Kingrey moved to recommend that the Council request the Watershed District to fund the stream water maintenance of Riley Creek 100%. Baker seconded the motion and it passed 5-0. C. 1986 Community Services Department Budget Request The 1986 budget was included in the packets mailed out last week. Lambert asked the Commission to study the summary pages in each section. I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 C -8- Shaw referred to Page 6 and asked what bracket the department head status of human services coordinator is in. Lambert said that this position has evolved in many different directions and he recommends that the position be divided into two full-time positions, one being the Senior Center Recreation Supervisor and the other a. Human Services-Personnel Manager. Lambert said this will be discussed in more detail at a later time. Lambert said that in the Community Administration section money has been budgeted for part-time clerical help and a $500 increase in salary for the park ranger. Lambert reported that there are no major changes in the Park Maintenance section other than the cost of chemicals has been increased from $10,000 to $13,000. W Jessen asked when bike trails would be seal coated. Lambert said this expense has been put into the street maintenance budget and taken out of park maintenance. Lambert reviewed the Capital Outlay Request and said the City needs to replace one 1 ton truck with snowplow and dump box and one state truck. An additional 1/2 ton pickup is needed and a purchase of a ( ground leveler and a wire welder are requested. 25 picnic tables and 10 grills for Round Lake and Staring Lake are also listed along with a bike trail on County Road 1 from Cedar Forest west to Dell Road. Three truck radios are also requested at a cost of $900- $1,500 each. The following sections of the budget were briefly reviewed: Forestry, Human Services, Organized Athletics, Community Center, Round Lake Concessions, Round Lake Marina, 4th of July Celebration, Beaches, Recreation (major change being the addition of the afternoon playground program), Special Programs and Events, Skilled Developments, Winter Skills, Spring Skills, Skating Rinks, Teen Work Program, Riley Park Operations and Historical and Cultural Commission. i Lambert suggested a decision on the budget be tabled until after he meets with Carl Jullie. This will give the Commission an opportunity to review the budget further and make recommendations or ask questions at that time. r - IL' APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION August 5, 1985 C -9- IX. ADJOURNMENT MOTION: Breitenstein moved to adjourn the meeting at 10:45 p.m. Baker j- secon ed the motion and it passed 5-0. Respectfully submitted, Lois Boettcher Recording Secretary r C. i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 19, 1985 7:30 P. M. SCHOOL ADMINISTRATION BUILDING - ROOM 5 COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Charles Shaw COMMISSION STAFF• Bob Lambert, Director of Community Services 7:30 I . ROLL CALL II . APPROVAL OF AGENDA :4 III . APPROVAL OF MINUTES - August 5, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS 7:35 A. Eden Place Apartments 8:00 B. The Park at City West VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Superintendent of Recreation 8:10 1. Monthy Community Center Report 8:15 2. Anticipated 5-10 Year Capital Improvements for Community Center 8:20 3. Quarterly Reports on Community Center Revenues B. Report of Athletic Program Coordinator 8:25 1. Company Usage of Eden Prairie Athletic Fields C. Community Education Advisory Council Monthly Report 8:35 1. Compliance Meeting 8:40 D. City Council Meeting Report VII. OLD BUSINESS 8:45 A. 1986 Budget -2- 9:25 B. Comprehensive Park Plan - Chapter Review Other Government Agency Parks and Open Space VIII. NEW BUSINESS 9:40 IX. ADJOURNMENT i 1 C l r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 19, 1985 7:30 p.m. , School Admin. Bldg. Room 5 COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker (late), Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Charles Shaw COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Community Services I OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation r I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the agenda as published. Gonyea seconcTed the motion and it carried 5-0. III. APPROVAL OF MINUTES OF AUGUST 5, 1985 C. Shaw asked that the word "reinvest" on Page 6, Paragraph 8, be changed to "invest". MOTION: A motion was made by Shaw to approve the minutes as amended. Bronstein seconded the motion and it carried 3-0. Gonyea and Cook abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Eden Place Apartments Refer to staff report dated August 9, 1985 and memo dated August 13, 1985 from Bob Lambert, Director of Community Services. Lambert introduced Mike S,jeklocha, President of the Tipton Corporation who was present at the meeting to review the proposed Eden Place Apartments. i i / i I , APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -2- Sjeklocha reviewed the site which is located north of Anderson Lakes Parkway on the old Northrup King site. Eight apartment buildings with a total of 496 units are proposed. There will be two different building types -- one U-shaped and the other L- shaped. The apartments will be large and include all major appliances. There will be underground parking and the rent structure will range from approximately $500 for a one bedroom to $600 for a two bedroom apartment. Sjeklocha said the average age of residents will be 42 with an average income of $45,000. The development will include both family clusters and adults only clusters. Sjeklocha showed site plans of the Eden Place Apartments at this time. Kingrey said that he is surprised at the average age of residents and asked how the developer came up with the age of 42. Sjeklocha said they have a similar development in Plymouth and he feels Eden Prairie will generally the same. Lambert said that the Parks and Recreation Commission has four major areas of concern. The first concern is the Purgatory Creek Recreation Area trail and scenic preservation of the creek. Staff C recommended dedicating the land areas within the scenic easement to the City via a warranty deed. The second concern is the pedestrian and bicycle trail system. Staff recommends a 51 sidewalk on both sides of Garden Lane, a 5' sidewalk and 8' trail on both sides of Research Road and 51 sidewalks on both sides of Overview Road. Lambert feels that this development will house over 1,000 people and there will be a great deal of pedestrian movement. The third concern is internal recreation facilities. Lambert said this subject has not been discussed in detail with the developer, but that the adult section will not require totlots. The final area of ; concern is the impact on the Purgatory Creek Recreation Area plan. Lambert feels the residents in this development will increase the pressure for development of the Purgatory Creek Recreation Area. Sjeklocha said that they have also purchased two additional parcels from Northrup King. Development of these two parcels will begin in the very near future. The 17 acres along Purgatory Creek which is proposed to be residential should be started within two months and the other parcel which will be commercial should be started within six months. Kingrey said he would like Lambert to discuss the 42 year age average for residents in this development. Lambert replied that although this is the first time he has heard this, he is not surprised by it. However, this does not change his opinion about needing additional recreation facilities near this development because of the distance to neighboring parks. He feels the / development will speed up the schedule for completion of the Purgatory Creek Recreation Area. APPROVED MINUTES C ' EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -3- Kingrey asked which side of the street sidewalks and trails would be located. Lambert said they would be on both sides of Garden Lane and Overview Road and there would be a sidewalk on the west side of Research Road and a trail on the east. Kingrey asked why it is necessary to have them located on both sides. Lambert said that there will be people living on both sides of the street. He asked what the developer's feelings are on this matter. Sjeklocha said that sidewalks and trails are usually put on both sides of the street for the reason Lambert has mentioned and he also feels that it is safer not to have people crossing all the time. At this time, Sjeklocha introduced Steve Young from Young and Wills Architects. Cook asked where the scenic easement is located. Lambert said it is located west of Overview Road. Young showed its location on the site plan. C- Cook said that he has some concern with the amount of grading that will have to be done on the site and the runoff that will result. Sjeklocha said he is also concerned about this, but feels it will j not be a problem since most of the construction will be during the 1 winter and the runoff will remain away from the creek. Sjeklocha added that this project will not be phased, but will be completed simultaneously. MOTION: Cook moved to recommend approval of the Eden Place Apartments per staff report with the provision that a totlot be provided in the designated family section. Shaw seconded the 1 motion and it passed 6-0. I B. The Park at City West Refer to staff report dated August 9, 1985 and memo from Bob Lambert, Director of Community Services dated August 14, 1985. i Lambert introduced Rick Craig of Finger Enterprises, developer of the proposed "The Park at City West" and Mr. Craig introduced Finger's architect, Mr. Marshall Levin. Levin reviewed the site plan which is located on 13.5 acres near the Crosstown, Shady Oak Road and Highway 169. The developer is proposing six apartment buildings with 45 and 51 units each for a total of 288 units. The buildings will be two different types j along with a commons building and tennis courts. Levin stressed j that Finger Enterprises has an acute sensitivity to the environment. At this point, Levin showed an elevation view of the building style and layout. + Jessen asked Levin to trace the proposed trail system on the site plan. Levin pointed it out. � I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -4- Levin discussed the steep grade along the pond area and said that although a crossing could be built here, he does not feel it would be a good idea. Baker asked what the jogging distance will be between the pond and the commons area. Levin said it is about 1/4 mile. Jessen asked how people in Section B of the site would get to these areas. Lambert said there should be a connection from the public jogging path to the pond. He feels the developer's plan will work out well. Craig said that this route is the shortest and also the most direct. Lambert said that the biggest concern regarding this 'development when the PUD was designated in 1982 was that this will not be a typical type of development in this area. The area contains mostly office and commercial sites. Lambert expects the residents of this complex to be mostly young singles and not many children. Bryant Lake Park is the closest park to the development. Cook asked what the average age for residents of this complex is C expected to be. Craig said he believes the majority will be young professionals. MOTION: Breitenstein moved to recommend approval of The Park at C tamest per staff report. Gonyea seconded the motion and it passed 6-0. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Superintendent of Recreation 1. Monthly Community Center Report This is an information item only. I 2. Anticipated 5-10 Year Capital Improvements for Community Center Refer to memo dated August 13, 1985 from Chuck Pappas, Superintendent of Recreation. Lambert said that this was discussed with the staff and it was their recommendation to leave the policy as it has been and not budget for these expenditures. Such expenditures can be paid for out of the major equipment fund or money can be borrowed at about one-half the current interest rate. Kingrey asked what the estimated life of dasher boards are. t Pappas said it is about ten years. Kingrey asked if there was any way to get around replacing the sprinkler system. Pappas said that the present sprinkler system will not be replaced, but sprinklers will be added in various areas of the building. I . C APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -5- Cook asked which portions of the building are not set up for sprinklers. Pappas said that the lobby, pool, meeting rooms and locker rooms currently do not have sprinklers. Jessen suggested that perhaps raising the prices at the Community Center would collect extra revenue for capital expenses. Lambert replied that if prices were raised, it could bring us out of line with prices in neighboring communities. Shaw said that his feeling when looking at budgeting is that crisis control is the key and not to pre-fund for capital expenses. When these expenses occur, they will set their own priorities. 3. Quarterly Reports on Community Center Revenues Refer to memo dated August 13, 1985 from Chuck Pappas, Superintendent of Recreation. Pappas said this information was furnished per Cook's request at the July 15, 1985 meeting. CB. Report of Athletic Program Coordinator 1. Company Usage of Eden Prairie Athletic Fields Refer to memo dated August 13, 1985 from Stu Alexander, Athletic Coordinator. Lambert reported that the policy on the use of athletic facilities has been the "live or work" rule. After these groups have been served and if there are fields left, then other groups can reserve the facilities. Some non-city groups that are presently being allowed to reserve fields are: Hennepin Vo-Tech, YMCA, Varsity Girls Softball and Boys Baseball, Gelco Travel Services, Rosemount, Lee Data and Eden Prairie Panthers. M.P.I. has made a request to use two soccer fields twice a week from September to October. Lambert said the question is if they should be charged for use of the fields or be allowed to use them. Shaw cited an example in St. Paul where outsiders were classified as guests and charged for use of the fields. Breitenstein asked why we don't tell them that they can use only one field since they have only one team. Shaw asked who would be in charge of policing these groups. Lambert said we are more or less taking their word for it. Shaw said he feels the City groups should have priority over anyone else over use of the athletic fields. , r y. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -6- Baker asked about the outcome of a request made by Wooddale Church several months ago to hold a broomball tournament. Lambert said their request was denied when they were raising funds for their individual church only, but when proceeds were turned over to the area ministerial group, the request was accepted. Lambert said after this discussion, he feels there are four major areas that should be taken under consideration. They are be given to a group; that a 14 day cancellation notice should g g p, fields should not be reserved to outside groups until all of the Eden Prairie leagues are established; only home games are free; and charge a fee to outside teams. Jessen said he feels that a 14 day notice is too long. Lambert asked the commission what they feel a reasonable time would be. Shaw said that in emergency cases where City programs are involved such as making up a game, a notice of 48 hours should be sufficient. Lambert said that he would draft up a policy for the next meeting for the commission to consider, but he needs a decision on the M.P.I. request. Shaw suggested that Lambert write an interim policy that could be used for the M.P.T. request. This policy would be subject to review and change by the commission. , Shaw also asked that a rate structure be worked up. Breitenstein asked how Lambert feels about doing this. Lambert said he feels comfortable with the idea. MOTION: Breitenstein moved to recommend that Lambert draft a poITcy applying to outside groups, requests to use athletic facilities, draw up a rate structure, apply it to M.P.I.'s request and bring it back to the commission for their approval. Shaw seconded the motion and it passed 6-0. C. Community Education Advisory Council Monthly Report 1. Compliance Meeting Refer to meeting minuies dated August 8, 1985. Kingrey said that he was impressed with the advisory council. Shaw said that a great deal of information was presented in a short period of time and he felt that dividing into small groups and getting everyone involved was a good idea. He felt the group was well organized. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 -7- D. City Council Meeting Report j Lambert reported that the Council approved the following at the August 6, 1985 meeting: Miller Park concept plan, full treatment of Round Lake, reshingle the Earl Moore home which is owned by the City, the request for the Watershed District to fund stream water maintenance at Riley Creek and the final payment for grading of Franlo Road, Eden Valley Park and Staring Lake Trail. The Council also had the first reading on the Round Lake Surface Use Ordinance. Lambert also discussed the Department of Health's evaluation of Round Lake for water quality of swimming beaches and drinking water. There were some amounts of chloroform found in several areas. The reasons for the concentrations of chloroform were discussed with the possibility that it may be from goose or duck wastes. Gonyea asked if a pump was being purchased for Round Lake. Lambert said no, but that a feasiblity study was being done. VII. OLD BUSINESS , A. 1986 Budget Lambert reported that he met with Carl Jullie since the last meeting. Jullie is not comfortable with spending the extra money to divide the human services coordinator into two different positions at this time. He feels that there will be enough work in the future to have three separate full-time positions. He plans to hire a personnel manager next year. Jullie has requested the Assistant to the City Manager to survey other communities Eden Prairie's size to see how their personnel managers relate to the human services area. Lambert said he agrees with Jullie's decision. MOTION: Breitenstein moved to recommend that the 198E budget be approved. Kingrey seconded the motion and it passed 6-0. i i B. Comprehensive Park Plan - Chapter Review 1. Other Government Agency Parks and Open Space Lambert said that this is one of the final chapters of the plan and outlines that the City of Eden Prairie is cooperating with other government agencies including the school district, Federal Aviation Administration and National Wildlife Refuge. r 4 - t APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 19, 1985 + -8- Jessen asked if more information should be included in this chapter on lake access by the DNR and fishing management. Lambert said he believes this has been covered in the section on lakes. Baker asked what the status is on the hockey rink at Central Middle School. Lambert said that last spring he got a call about replacing the boards at the rink. The person asked that this be done by the end of the school year. Lambert told him that they would be replaced before school began in fall. MOTION: Baker moved to recommend approval of the Other Government Agency Parks and Open Space chapter of the Comprehensive Park Plan. Breitenstein seconded the motion and it passed 6-0. VIII. NEW BUSINESS None IX. ADJOURNMENT MOTION: Breitenstein moved to adjourn the meeting at 9:50 p.m. Shaw seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary i i i I � f i r _i