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HomeMy WebLinkAboutArts Commission - 05/11/2009 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, MAY 11, 2009 7:00 P.M., EDEN PRAIRIE ART CENTER 750 EQUITABLE DRIVE COMMISSION MEMBERS: Ann Rorem, Chair; Farida Kathawalla, Vice Chair; Ana Armstrong, Steve Mosow, Heather Olson, Elizabeth Petry-Lee, Julia Ramos CITY STAFF: Sandy Werts, Recreation Coordinator Lindsey Scott, Art Center Coordinator STUDENT MEMBERS: Nicole Garbowicz, Katy Johnson RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order 7:04 p.m. Steve Mosow and Elizabeth Petry-Lee were absent. Mosow arrived at 7:10 p.m. Barb Kistel was in attendance for the Community Band. II. APPROVAL OF AGENDA MOTION: Olson moved to approve the Agenda, seconded by Armstrong. Motion carried 5-0. Mosow arrived at 7:10 p.m. III. APPROVAL OF MINUTES OF APRIL 13, 2009 MEETING In Section V, C., the last sentence, of the first paragraph, was changed to "Rorem said an art piece or pieces could be donated to be sold at the auction. A portion of the proceeds would go to the Art Crawl for next year." In Section V, C., "Ramos said the Art Crawl should not be extended another day, due to conflicts with a Jewish holiday, this is the disadvantage of the selected date." was added to the second bullet point. MOTION: Mosow moved to approve the March 13, 2009 minutes as corrected, seconded by Kathawalla. Motion carried 5-0. Garbowicz and Johnson were thanked for serving on the Commission as student members. IV. EDEN PRAIRIE PLAYERS AND COMMUNITY BAND UPDATE Kistel said additional band members could be used, especially percussion and trumpet players. The band is always recruiting certain instruments: trombones, low brass, and sometimes trumpets. The next Community Band concert is Saturday, June 6 at 1:30 pm for the Arts in the Garden event. The next Jazz Band concert is Sunday, June 14 at 7 pm for the MN Festival of Jazz on the Prairie. ARTS & CULTURE COMMISSION MINUTES May 11, 2009 Page 2 Werts said the Eden Prairie Players are having their Rummage Sale on Saturday, May 16 from 8:30 a.m. —2:30 p.m. at the Eden Prairie Community Center. Rehearsals for Peter Pan have started and auditions for Snow White have been held. V. COMMUNICATIONS FROM THE OFFICE OF THE CITY MANAGER A. Ouality of Life Survey Results—Mike Barone (PowerPoint) B. Eden Prairie Promise—Mike Barone (PowerPoint) VI. OLD BUSINESS A. Art Center/Art Center Fundraiser Update Scott said some classes have had to be cancelled, due to low enrollment. The majority of the classes are duplicate classes. There have been some complaints about the facility, since classes have started. The majority of the complaints have been about the lighting. The fundraiser,put on by the Friends of the Eden Prairie Art Center, raised $11,000 for the Eden Prairie Art Center. The funds will be used to purchase equipment needed for the Center. Scott said on June 4, at Kinderberry Hill, there will be a fundraiser for children ages two to seven and their parents. The cost will be a $10 per child donation. The teachers from Kinderberry Hill will be working with the children on stretch canvas and there will be a group project. Scott said the class schedule for the fall is being worked on for the Art Center. B. Art Center Open House The Art Center Open House will be on May 26 from 4:30—7:30 p.m. The Commission will be giving tours. C. Amphitheatre Grand Re-Opening Werts said the Amphitheatre grand opening will be on Sunday, June 14 at 1:30 p.m. Werts said the Jazz Band is writing a fanfare and the Mayor could be the down beat for the ribbon cutting. Werts said there is not a rain plan. D. Artist Network Meeting Werts said the next Artist Network meeting will be May 19 from 7:00— 8:30 p.m. Werts said she will send out an email and postcards. The guests will be asked to introduce themselves and talk about their work. The guests will be asked to bring an example of their work, a photograph, or a CD with a photograph. ARTS & CULTURE COMMISSION MINUTES May 11, 2009 Page 3 E. Art Crawl Werts said the committee for the Art Crawl met on May 7 and decide to expand the show to two dates, Saturday, September 26 and Sunday, September 27 from 10:00 a.m. to 5:00 p.m. The event will be juried and it is hoped to have about 20 artists participate. An entry fee of$75,plus a $15 jury fee will be charged. Mosow said Ramos' point of not having the show on two days, due to religious holiday conflicts, should be looked into and it is something the City Council should think about. Ramos said she thinks each holiday should be individually evaluated for importance. Ramos said Yom Kippur is the one holiday to be respectful of when selecting dates for activities. Ramos said she is suggesting the main holidays equivalent to Christmas and Easter be avoided. She suggested the Art Crawl be held for only one day or on another weekend. The Art Crawl Committee will look at the dates to determine if there is another weekend or if the Art Crawl will be held for only one day. Motion: The Arts & Culture Commission requests the Human Rights and Diversity Commission review the question of how the City shows respect to the holidays of religions when selecting the dates for City sponsored events and meetings. The Commission also requests the HRDC develop a recommendation to be presented to the City Council regarding this concern. Motion carried 5-0. F. International Festival Werts said the International Festival Committee has met twice and will be meeting on Tuesday, May 12. The committee is currently following up on ideas for entertainment and demonstrations. The Plaza stage will feature entertainment from 3:00—6:00 p.m. and the main stage from 6:00— 8:00 p.m. Qdoba, India Palace, Boy Scout Troop 695, and Holy Land Deli are the restaurants who will be at the festival. The committee is looking for people who sell goods particular to a country or ethnic group. Crafts will be added to the brochure to make people more aware. VII. NEW BUSINESS None. VIII. REPORTS OF STAFF AND COMMISSIONERS A. 2008 Annual Report Werts said she is unsure if there will be any regular open hours for the Arts Center. Rorem said classes need to be schedule and held in order to provide more revenue for the Arts Center. B. Board and Commission Banquet ARTS & CULTURE COMMISSION MINUTES May 11, 2009 Page 4 IX. PETITIONS, REQUESTS AND COMMUNICATIONS A. Public Data Desisnation and Consent The Commission was given a new form to fill out. Either a phone number or email can be listed as a contact. B. Minnesota Citizens for the Arts Information about the Minnesota Citizens for the Arts was given to the Commission for information only C. Upcoming Events 1. Riley-Jacques Twilight Specials The four evenings of music and entertainment are: a barn dance on Saturday, May 16, bluegrass on Saturday, June 20, bluegrass on Saturday, July 18, and a barn dance on Saturday, August 22. 2. Arts in the Garden Arts in the Garden will be on Saturday, June 6 from 10:00 a.m. to 5:00 p.m. 3. EP Players Rummage Sale The Eden Prairie Players are having their Rummage Sale on Saturday, May 16 from 8:30 a.m. —2:30 p.m. at the Eden Prairie Community Center D. Art on City Walls—Minnesota Artist Association Werts said there are a variety of artists with over 40 pieces. X. ADJOURNMERNT MOTION: Mosow moved, seconded by Kathawalla to adjourn the meeting. Rorem adjourned the meeting at 9:15 p.m.