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HomeMy WebLinkAboutArts Commission - 04/13/2009 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY,APRIL 13, 2009 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Farida Kathawalla, Vice Chair; Ana Armstrong, Steve Mosow, Heather Olson, Elizabeth Petry-Lee, Julia Ramos CITY STAFF: Sandy Werts, Recreation Coordinator Lindsey Scott, Art Center Coordinator STUDENT MEMBERS: Nicole Garbowicz, Katy Johnson RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order 7:05 p.m. Susie Muhrer was in attendance for Eden Prairie Players. II. APPROVAL OF AGENDA MOTION: Olson moved to approve the Agenda as corrected, seconded by Armstrong. Motion carried 5-0. III. APPROVAL OF MINUTES OF MARCH 9, 2009 MEETING In section VI. B., the last sentence was changed to "Olson said the request for volunteering could be submitted to the slick room." MOTION: Olson to approve the March 9, 2009 minutes as corrected, seconded by Kathawalla. Motion carried 5-0. Werts said the City Council appointed Rorem and Kathawalla the Chair and Vice Chair respectively for the Arts and Culture Commission. Petry-Lee arrived at 7:13 pm. IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE Muhrer said the Eden Prairie Players are holding their rummage sale on May 16. Donated goods may be dropped off on May 15. Open auditions for Peter Pan will be held on April 14 and 15 with callbacks on April 16. The show will be June 18 —21 and June 25 —28. Ramos asked if there will be a need for girls under 13 years old. Muhrer said there will be lost children. ARTS & CULTURE COMMISSION MINUTES April 13, 2009 Page 2 Werts said there will be auditions for the Snow White show on April 27 and 28. The performance will be August 7, 8, and 9 at Riley Jacques Barn. Muhrer said One Act plays placed a notice for people to come and read through the plays as a group. The plays were between two and 30 minutes in length. The read through will be held next year. There are five plays that will be used for One Acts. Werts said the Community Band plays with the Central Middle School band on April 30 at 7:30 pm. The Community Band plays on May 3 at Edinborough Park in Edina. V. OLD BUSINESS A. Art Center Update Scott showed the Commission a powerpoint presentation about the Art Center. Scott said the parking lot improvements have already been completed. The construction of the second bathroom has been completed, the interior has been painted, the building has been connected to the internet, and there are tables, chairs, and shelving. A Foundation Grant and a grant from the Loin and Lioness Club helped pay for supplies. There is a sign that will be put up in front of the building. The sign will be similar to the other Eden Prairie signs, except the sign will be bronze and not green. The sign was chosen to be bronze because the green was thought to not fit in as well in an industrial area. Scott said there is still landscaping to be completed. Scott said the next Arts and Culture Meeting will be at the Art Center. Rorem said the original glass equipment was donated by the Sampson family to River Falls. Scott said the Spring and Summer program registration is going really well. Muhrer asked who is considered an adult for the adult classes. Scott said teenagers are in the adult classes. Rorem said it is 15 and older. Scott said sometimes it is 14 and older. Scott said there is talk about having a class for high school and junior high students who are serious about art. Scott said there are 25 members. Scott said Rorem will be having a water color class at the Cummins house in the garden. Olson asked what Scott needs volunteers for. Scott said volunteers are needed for children's classes,building attendant, and at events. Scott said she would like to have a structured volunteer program starting in the fall. Scott said she is hoping to have three to four member events each year. Scott said there is a Friends of the Eden Prairie Art Center on Thursday, April 16 in the Garden Room. On May 26 from 4:30—7:30 pm there will be the grand opening of the Art Center. There will be art projects for the children. Werts said Qdoba will be providing refreshments. Scott said the Dixieland Band and Splatter Sisters will be the entertainment at the grand opening. ARTS & CULTURE COMMISSION MINUTES April 13, 2009 Page 3 B. Artist Network Werts said the May meeting will be on May 19 from 7:00— 8:30 pm at the Art Center. Werts said she will send out the same number of invitations as the last event. Olson said it would be nice if people could bring a piece of art for people to look at. Ramos said having the participants submit a CD would be a good idea because some works of art are too large. Werts said the Artist Network is for musicians not only visual artists. C. Art Crawl Werts said they have had two meetings for the Art Crawl. Rorem said the name of the Event is the Eden Prairie Art Crawl and will be held in Eden Prairie. Mosow suggested the idea of having a card that could be stamped at each of the stops. The card could then be entered into a drawing for a free membership to the Art Center of a small painting. Rorem said an art piece or pieces could be donated to be sold at the auction. A portion of the proceeds would go to the Art Crawl for next year. After discussion with the Commission, Werts said the Art Crawl will be held on Saturday, September 26 from 10 am to 5 pm. The event will be juried and up to 20 artists could participate. There will be an entry fee of$75,plus a $15 jury fee. Werts said an application was submitted to the Minnesota Recreation and Parks Foundation for a New Initiative Grant in the amount of$1000. The total budget for the Art Crawl is $2500 and the revenue is $2500. Werts said an invitation and application form, for the Art Crawl, will be developed and ready for the May 19 Artist Network. It will then be sent to everyone on the Artist Network list, which includes the Art on City Walls artists and the Eden Prairie artists who exhibit at Arts in the Garden. An announcement will also be placed in local papers and can be sent to local art centers. Werts said there will be three people to serve on the jury. Olson said Olson and Scott could be on the jury and Scott could contact others to find another jury member. The Commission determined a few issues that need to be looked into or considered for the next years Art Crawl. • The criteria for the jury needs to be established. • The timing of the event needs to be evaluated each year. Ramos said there are Jewish holidays in the fall that needs to be considered for the date of the event. Ramos said the Art Crawl should not be extended another day, due to conflicts with a Jewish holiday; this is the disadvantage of the selected date. • There are accessibility issues of the event being at people's homes. Petry- Lee said the accessible and non-accessible locations could be included on the map. • The number of pieces needs to be determined that each artist should have. Olson said this needs to be determined in order to make it worthwhile. ARTS & CULTURE COMMISSION MINUTES April 13, 2009 Page 4 Werts said sponsors could also be placed on the map. An example of the Lake Minnetonka Arts Tour was passed around to the Commission. D. Egyptian Water Lily Project Werts said the funder passed away in March. For this year the funding of the project is unlikely. A possibility is for Forecast to fund the City instead of the artist for next year. Werts said she will look into this possibility and the timing of the next funding cycle. E. International Festival Werts said the International Festival Committee met for the first time on Monday, April 6. The committee reviewed the 2008 International Festival report and discussed what they would like to do for this year. Other than scheduling Cyril Paul, no other definite plans have been made. The next meeting is Tuesday, April 28 at 4:30 at City Hall. Werts said Qdoba, Holyland Deli, and the Boyscouts will be providing food for sale. VI. NEW BUSINESS A. Amphitheatre Grand Re-Opening Werts said the Amphitheatre grand re-opening will be Sunday, June 14. Werts said she would like to do something a little different than the ribbon cutting. The Commission suggested a balloon release,raptor release, or something to do with Tinkerbell. Kathawalla said coconuts are broken in India. Rorem suggested thimbles. Kathawalla suggested blowing bubbles. Petry-Lee said there are environmental issues with balloons. Werts said it is within the fly zone of the airport, so balloons wouldn't work. Rorem suggested a balloon garlin and it could be cut in the middle and it would then be two separate columns. Werts suggested something with conductor wands. MOTION: Mosow moved to adopt the revisions on April 13, 2009, seconded by Petry-Lee. Motion carried 6-0. VII. REPORTS OF STAFF AND COMMISSIONERS A. 2009 Work Plan Werts said the date on number three would be changed from June 8 to September 14. Number 6 was changed to look at ways to conduct a feasibility study for public art locations by October 31. B. Board and Commission Banquet Werts said the banquet will be May 13. ARTS & CULTURE COMMISSION MINUTES April 13, 2009 Page 5 The fundraiser will be Thursday, April 16 at 6:30 pm. From 6:30—7:30 pm will be the social hour and time to look at the pieces for auction. There were almost 70 items up for auction. Rorem said Mrs. Sampson has donated some of Roger's glass. The glass will be cut and fired and then used for the glass piece for people who donate. The glass is transparent and there will be enough for what will be done with it. Rorem said the names could be sandblasted, etched, or transfer on the glass. Ramos suggested painting the names on with gold paint. Rorem said the funds raised at the fundraiser will be used to purchase supplies. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. City-School Facility Advisory Committee Mosow said the meeting was held at the Art Center. Mosow said the fasted growing sport, in Eden Prairie, was talked about. The fastest growing sport in Eden Prairie is Quitege. B. Upcoming Events None. C. Artists Picked for Target Field Projects—Article—FYI D. New Commission Roster E. Art on City Walls—Diane Amatuccio IX. ADJOURNMERNT MOTION: Kathawalla moved, seconded by Mosow the meeting. Rorem adjourned the meeting at 9:00 p.m.