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HomeMy WebLinkAboutArts Commission - 11/10/2008 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, NOVEMBER 10, 2008 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD COLLABORATION ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair; Ana Armstrong, Farida Kathawalla, Steve Mosow, Elizabeth Petry-Lee CITY STAFF: Sandy Werts, Recreation Coordinator Lindsey Scott, Art Center Coordinator STUDENT MEMBERS: Nicole Garbowicz, Katy Johnson RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order 7:08 p.m. Commissioner Armstrong was excused. Jack Becker and Judy Clifford from Forecast Public Arts were in attendance. Linda Hayden was in attendance for the Eden Prairie Players. II. APPROVAL OF AGENDA MOTION: Olson moved to approve the Agenda, seconded by Kathawalla. Motion carried 5-0. III. APPROVAL OF MINUTES OF OCTOBER 6, 2008 MEETING Section V. New Business A. Major Center Area and Public Art—Janet Jeremiah: Changed "The street furnishings could be customized." To "The street furnishings (benches, manhole covers, etc.) could be customized." Section VI. Old Business A. Art Center Update: changed "Werts referred to an update on the Art Center Update." to "alerts referred to an update on the Art Center." MOTION: Petry-Lee moved to approve the October 6, 2008 minutes, seconded by Mosow. Motion carried 5-0. IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE Werts said Peter Pan will be the Eden Prairie Players production next summer. Auditions will be held next week for On Golden Pond, the winter comedy. Hayden said there are seven parts for On Golden Pond. There is one part for a boy. Hayden said there has been discussion about changing the name from Eden Prairie Players because many people do not understand they are a Community Theatre. ARTS & CULTURE COMMISSION MINUTES November 10, 2008 Page 2 Werts reported that the Eden Prairie Community Band has a number of concerts coming up. The concert band plays on December 4 at the Eden Prairie Mall in small ensembles, on December 18 at the Arboretum, and at the Cummins House on December 7. V. SPECIAL PRESENTATION A. Presentation by Jack Becker, Executive Director, Forecast Public Arts Werts referred to a memo regarding Jack Becker's visit from Forecast Public Art. The memo stated Forecast Public Art is recognized nationally as a public art resource. They provide facilitation and consultation services to communities, agencies and artists throughout the nation seeking to create public art. Forecast Public Art's services include: • Project Planning, Development, and Administration • Master Planning, Site Analysis and Location Analysis • Design, Amenities and Cultural Development Consultation • Artist Search, Design Collaboration • Community Facilitation, Consensus Building and Collaboration • Management of Artist Selection and Assistance with Artists' Contracts Becker said he has a general packet of information for the Commission. Public Art Review is a magazine Forecast Public Art publishes two times per year. Forecast Public Art has been in the statewide grant program for 20 years and worked with a variety of different artists. They have worked with both temporary and permanent art as a form of public art. Becker said the costs of maintaining public art over the years should be considered, when developing plans for public art, and the costs are often underestimated. Becker said Forecast Public Art's consulting group can help with the planning of public art. They helped with the Wayzata public library and are currently consulting for a project in St. Louis Park. St. Louis Park requires the private developer to work art into the development and has a group called Friends of the Arts. Wayzata does not require art in their developments and is trying to form a group for art support in the community. The establishment of group like Friends of the Arts can help support public art. Some projects have a set course for how public art is implemented. There are many things to think about during the development of art. What is the goal?What are the priorities? Is there a set of guidelines?Is there a strategic plan? Becker brought information for"Grants for Artists". It is for what the artist would like to do. One artist received a grant for doing art in the skyways. This artist would now like to look at doing art in skyways in St. Paul, the airport, and the skyways Chicago. Becker said Forecast Public Art works with the artists about working with clients. Becker said they just finished a feasibility study for a sculpture park in Stevens Point, ARTS & CULTURE COMMISSION MINUTES November 10, 2008 Page 3 Wisconsin. The plan was 40 pages, cost$12,000, and took six to seven months. The Eden Prairie Library public art study cost$50,000 to $60,000 and took four to five months. Forecast Public Arts can bill hourly,bill a flat fee, or work on a project in phases and bill for each phase. The project can be tailored to each clients needs. They help run the art program in Hennepin County because Hennepin County does not have an art person. Judy Clifford with Forecast Public Art said public art is a highly collaborative process. People are aware and the artist is soliciting feedback throughout. Judy said Charlottesville, Virginia has a small budget and they change the art each year. The art can very from year to year from traditional to edgy folk art. Petry-Lee asked how to get the community involved when the community wants people to participate together. Becker said there are many ways get people involved. One example is the artist could control how the community is involved. A program could be structured to have children involved or say how the community should be involved. Then the artists could dictate their art. This helps the artist have the ability to work on the art. The City can be a liaison to the community. Becker said in St. Paul the City is placing poetry on the sidewalks. There were 20 poems chosen. As sidewalk sections are replaced, each section will be stamped with a poem. Werts said $50,000 was spent on the poems. Becker said art was included on the Minneapolis manhole covers on the sidewalks on Nicollet Mall. Becker said Forecast Public Art helps with the resources, grant writing or will help with the editing of the grant once it's written. Petry-Lee asked what types of art, other than fountains, should be avoided in this climate because of weather. Becker said metal sculpture can be difficult because the salt is really hard on them. Skateboarders and graffiti artists are another threat. Petry- Lee asked if liability should be kept in mind during the planning. Becker said a conservator should review the plans. Mary Altman, with the City of Minneapolis, is a great resource. The City of Minneapolis took on a big project of drinking fountains. The project could be challenging, but if the drinking fountains are maintained they should last. Becker said the quality of paint can be an issue for murals. Many choose mosaic murals or digital murals. Becker said if the piece of art is climbable guidelines may need to be put into place for safety and liability. Something may need to be put underneath for safety or to prevent climbing. Werts said the recent sculptures installed in Eden Prairie have granite underneath. Becker said there could be liability concerns. Petry-Lee asked about the Centennial Lakes swinging benches. Are they too risky? Becker said art should not"never be put in because things are too risky". Liability should be looked at,but art should still be installed. Becker said requests for qualifications, not proposals, should be asked for from the artist. It isn't considered ethical to request proposals without the artists getting paid. Artists copyright their work, so this should be considered during and after the art selection process. The ethical treatment of the artists needs to be considered during the whole process. ARTS & CULTURE COMMISSION MINUTES November 10, 2008 Page 4 Forecast Public Art is a 501(c)(3) and is funded by earned income, grants, the magazine, and foundations. The consulting portion of the business keeps Forecast Public Art working. Becker said the magazine is $24 per year and is published two times per year. The community is welcome to visit Forecast Public Arts' resource library. Mosow asked if there should be a theme for continuity when placing art within the community. Becker said it seems like the Commission could use a consultant to help. Becker said who is/are the audiences now and in five plus years should be considered. What do we know about the audience? Becker asked if there is money set aside for the planning of the art within the community. Werts said possibly a grant could used. VI. OLD BUSINESS A. Art Center Update An Art Center update was reviewed by the Commission. Scott said she submitted a Minnesota Regional Arts (MRAC) grant for bathroom updates. Rorem and Scott will provide a high school screen printing event on November 15. There will be snacks and hot chocolate. The event is at 7:00 p.m. in the East Commons at the High School for nineth—twelveth graders. Rorem said the event was going to be advertised on Facebook. Scott was going to look into adding the event to the daily bulletin. Rorem said the event on December 6 has been cancelled. Currently Stacy Desai and Rorem are doing the fundraising. Scott said the parking lot is finished. Rorem said there was an event on October 30 and $2,494 was raised. Scott said she will be going to the City Council meeting on November 18 to try to get the additional building improvements approved. The additional improvements are $83,000. The brochure for the summer camps will be printed soon and a decision needs to be made. Rorem said it would take 60 days to complete the work on the inside of the building. Scott said the Architect has been paid. Scott said the Eden Prairie Foundation Grant application for the pottery studio has been turned in. Scott said Beth Mester wrote most of the Eden Prairie Foundation Grant. B. Artist Network Get Together Werts said staff is collecting addresses and e-mail addresses for the Artist Network. ADC does not rent their space out for groups to use. Werts said she is waiting to hear back from Mark Sexton in Marketing about the graphic and marketing display that was at ADC. Werts said the Commission could have a gathering in the atrium in the ARTS & CULTURE COMMISSION MINUTES November 10, 2008 Page 5 City Center in January or February. Rorem said she doesn't think a get together should be put off any longer. Werts said punch and desserts could be served. January 15 was the date selected for the Artist Network gathering. Rorem volunteered to help with the planning of the event. Rorem suggested a book be put together with a photo of the artist's work. Werts said the event will be from 7:00— 8:30 p.m. and a specific time will be included on the invitation to talk about the Art Center. C. Veterans Memorial Dedication Werts said the Veterans Memorial was dedicated on Sunday, November 9. Werts passed around pictures of the Veterans Memorial. A reference was made to the Jean Harris Bridge. Werts said it would be nice to have an interpretive panel with the meaning of the symbols on the bridge. D. Filling Commission Vacancy Werts said the Commission is encouraged to suggest people apply in January/February. VII. NEW BUSINESS A. 2009 Work Plan Werts referred to a memo reviewing of the 2008 work plan and discussion of the 2009 work plan. The 2009 Work Plan was tabled until the December Commission meeting. VIII. REPORTS OF STAFF AND COMMISSIONERS A. City and School Facility Use Advisory Committee—Mosow Mosow said Jay Lotthammer was at the meeting and 90 percent of the meeting was spent talking about turf. IX. PETITIONS, REQUESTS AND COMMUNICATIONS Upcoming Events • Art on City Walls—November—Quincy Studios—work of 7 women artists X. ADJOURNMENT MOTION: Olson moved, seconded by Mosow, to adjourn the meeting. Rorem adjourned the meeting at 9:00 p.m.