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HomeMy WebLinkAboutArts Commission - 07/21/2008 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY,JULY 21, 2008 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD ATRIUM III ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair; Ana Armstrong, Farida Kathawalla, Steve Mosow, Elizabeth Petry-Lee CITY STAFF: Sandy Werts, Recreation Coordinator RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order 7:09 p.m. Commissioner Armstrong was excused. Dan O'Brien, from Cluts, O'Brien, Strother Architects, was in attendance. A. Introduction of Art Center Coordinator—Lindsey Scott Scott and the Commission introduced themselves to each other. B. Resignation of Commissioner Rita McCormick Werts distributed a resigination letter from McCormick in the packet sent to the Commission. Due to the resignation, there is now one opening through March 2009. II. APPROVAL OF AGENDA MOTION: Olson moved to approve the Agenda, seconded by Kathawalla. Motion carried 4-0. III. APPROVAL OF MINUTES OF MAY 12, 2008 MEETING The minutes were not approved due to there not being a quorum present, of Commission members who were in attendance of the May 12, 2008 meeting. IV. APPROVAL OF MINUTES OF JUNE , 2008 MEETING The discussion of the June 9, 2008 meeting was tabled until Mosow arrived, so there was a quorum of Commission member who were in attendance of the June 9, 2008 meeting. MOTION: Olson moved to approve the June 9, 2008 minutes, seconded by Mosow. Motion carried 5-0. V. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE ARTS & CULTURE COMMISSION MINUTES July 21, 2008 Page 2 Werts said the Community Band is currently on their trip to Greece. Werts said the Eden Prairie Players is starting rehearsals for One Acts. The winter play will be On Golden Pond, and the summer play will be Annie. The summer play should be a popular show. Werts said the Eden Prairie Players are interested in the barn on Pioneer Trail. Kathawalla said she was under the impression the Eden Prairie Players could already have the barn. Werts said the Eden Prairie Players don't have the funds and there isn't any access to the upper level. Kathawalla asked if the City would help them out. Werts said she doesn't believe the City has even discussed it. Olson mentioned there are going to be ponds for drainage near the barn. Werts said there will not be room for parking, due to the ponds and the road construction. Rorem said, due to the construction and ponds, there will not be access to drive into the area the barn is in. VI. OLD BUSINESS A. Art Center Update O'Brien showed the Commission the drawings for the exterior and interior of the Art Center. O'Brien said the large hill is made up of fill material. O'Brien said during the construction, the water leaving the site will be treated by adding a rain garden. In the rain garden the water will be filtered in the ground before going into the sewer. The water from one part of the parking lot will be diverted into the rain garden. During heavy rains the water may back up slightly into the parking lot,but the water should quickly be drained. O'Brien said the double door will be changed into a single door out four feet wide. A handicap accessible entrance will be located on the side of the building, not through the garage. O'Brien said the main purpose of the Art Center is a place of production, a place to do art. There will be a few opportunities to display art. In one area, there will be open shelving, where glass will be displayed and visible through the glass window by the entrance. O'Brien said at the point of entry there will be three separate areas to enter: the glass studio, the pottery studio, and the office and painting/drawing area. O'Brien said there is not room for a receptionist by the entrance. O'Brien said the pottery studio will have the ability to have stools or wheelchairsn for seating because the tables can be moved up and down. The kiln will be more controlled for access. The items to be placed into the kiln will be brought in by a cart and fired once a week or on another determined timeframe. A cost estimate was distributed to the Commission. Olson said it would be nice to have hooks in the classroom for jackets. ARTS & CULTURE COMMISSION MINUTES July 21, 2008 Page 3 O'Brien said a curtain will be provided in the main room. The curtain will be there for a visual break in the main room. Scott said the multipurpose three dimensional room will be used for jewelry, fused glass, and clay. Scott said shelving will be in the back of the room. The windows may be covered by the shelves. Petry-Lee said mobile storage units could be moved for an event would be nice. The mobile storage units could have white board on the back and they could be turned around to use the white board. O'Brien said there will be two lockable fire cabinets in room 104. Waterproof cabinets for wet clay will be in room 111. The cabinets are designed for wet clay. O'Brien said the tables and stools will be adjustable in the two classrooms. There will be three drying racks, maybe more if needed. Only two cabinets fit in room 104, due to the size of the flammable cabinet. Scott said supplies will be provided for the children classes and adults will bring their own supplies. Maybe supply kits will be sold in the future for the adult classes. O'Brien said the doors going out onto the porch and room 107 will be turned around to meet the requirements for the American Disability Act. Access to the bathroom is though the corridor. There is possibility to display art by hanging in the hallway. O'Brien said the lighting during the day is great, and at night is a soft florescent. In the main room there is track lighting and hanging fixtures. There is a large over hang over the west facing windows which helps. The shower will be staying in the building. Olson asked if life drawing will be worked on in the building. Scott said the goal is to offer life drawing eventually. Werts said the windows could be covered with paper while life drawings are in process. Scott said butcher paper will be in the classrooms. O'Brien showed the three dimensional drawings to the Commission. O'Brien said currently there is no ventilation, but this will be addressed by rerouting the ventilation. There were infrared pictures taken of the floor to determine where the heating coils are within the floor for the purpose of construction. Most of the shelving in the glass studio is custom made. As of now, it is unknown what the curtain will be made of. The curtains will be moved from side to side. The painting/drawing section was put in the area with the most favorable lighting. Werts asked if it was possible to have chairs with backs. Rorem said she is concerned about using stools for the younger students. Olson asked if there would be room to put chairs for the parents waiting for students. Rorem mentioned there could be fold down seats attached to the walls. The chairs could be stored in the shower when not in use. O'Brien said maybe the other classroom could be used for waiting parents while a class is in sesion in the other classroom. Scott said this could be considered while scheduling classes. ARTS & CULTURE COMMISSION MINUTES July 21, 2008 Page 4 Scott mentioned it would be nice to have a table top pug mill, which recycles clay. The recycled clay could be used for the children's classes. Werts distributed the Parks & Rec brochure for the Art Center. It was developed by the marketing group. "Fostering creativity in the community" is a common theme with the centers in Eden Prairie. Olson said she doesn't like the font for Community because it is a different font than the rest of the page. Scott said each of the centers have a different color for their brochure. B. Revision of Art Resources Directory Werts said the 2nd column of page 63 is the only section to finish and someone will need to call about. Werts will find someone to call for the section. C. Annual Report Discussion A copy of the Arts and Culture Annual Report Section was sent to the Commission prior to the meeting. Werts said the Annual Report section for the Commission was only a summary. The Commission did not have any questions about the Annual Report. Rorem said she liked the photos. D. 2008 Work Plan A copy of the 2008 Arts and Culture Commission Work Plan was sent to the Commission prior to the meeting. Rorem asked about the task of inviting Janet Jeremiah to speak. Werts said she will talk to Janet Jeremiah to try to schedule a date for her to attend a Commission meeting. Rorem asked how the response has been in regards to the Artist Network. Olson, Kathawalla, and Petry-Lee said the people they contacted were interested. Petry-Lee mentioned one of the people she contacted has since moved to Blaine,but she is still interested. Werts said the task of developing an Eden Prairie Artist Network will be for the next meeting. Olson asked about the task of researching potential art grants. Werts said in the Art Center plan, the types of art grants were included in it. Rorem said the art grants were researched,but the art grant that applies for the art crawl needs to be determined. Werts said a tour and wine/cheese event for the Eden Prairie Artist Network maybe held in December or January. The construction schedule needs to be established first. Rorem said the construction schedule will be needed for the September meeting in order to plan for the event. VII. NEW BUSINESS A. Art Center Fund Raising Meeting ARTS & CULTURE COMMISSION MINUTES July 21, 2008 Page 5 Werts said there have been two meetings. Bill Clark, who led the fundraising charge for the 3rd hockey rink, was there. Mary Eagen, who did the recognition, was there. The first meeting was only a discussion. In the second meeting,Bill Clark made a presentation and had an idea for four committee's. Mosow arrived at 8:32 pm. The four committee's were advertising, marketing, committee, and recognizing. Stacy Desey had an idea for four different committees. Scott said Stacy Desey has already contacted the subcommittees and has assigned tasks. The chairs of the subcommittees are Beth Neaster, Carl Nelson, and Mary Eagen. Scott said there are around 12 people attending the Fund Raising Meetings. There are three phases for Stacy Desey's goal. The goal is to raise $600,000. Some of the money can be used for a sculpture outside,have some free programs, at Eden Prairie events, and have artist names for donation tiers. Scott invited the Commission to the next Fund Raising meeting Wednesday, July 17 at 7 pm in the Community Center room 202. B. Concerts in the Park—Purgatory Creek Park Werts said the attendance at Purgatory Creek is not like it usually is at Staring Lake. The location is not helping the attendance. Olson said she saw one of the performances and the audience faces the sun. Werts said some performers have complained about the sound. The concerts will be back at Staring Lake next year. Werts said the concert on July 25 is really good. VIII. REPORTS OF STAFF AND COMMISSIONERS A. International Festival Werts said the International Festival is Sunday, August, and planning for the 51h Annual International Festival is just about complete. The Committee is still looking for people who would put up a cultural display. The program brochure is in the design phase. Werts said the International Festival will be at Staring Lake Park with one stage instead of two stages. There will be three vendors: India Palace, Holy Land Deli, and the Boy Scouts. Werts said she needs volunteers the day of the event. The Commission members were invited to volunteer for two hour shifts throughout the day. Werts said some of the activities there will be for a small fee for. Olson volunteered for a shift at the International Festival. Werts said the Committee meets on Wednesday, July 16. B. Commission Rosters—Private and Public Data A copy of the roster was sent to the Commission prior to the meeting. Olson said her email isn't correct on the Roster. ARTS & CULTURE COMMISSION MINUTES July 21, 2008 Page 6 C. October Meeting Date The October meeting was changed to October 6, 2008. IX. PETITIOS, REQUESTS AND COMMUNICATIONS Upcoming Events • Art on City Walls—Elizabeth Grant and Emily Rust • Riley-Jacques Twilight Special—Bluegrass—Blue Drifters • Summer Concert Series • Sunbonnet Day—September 14 Werts said there will be a cardboard radio show, which should be very exciting. X. ADJOURNMENT MOTION: Petry-Lee moved, seconded by Kathawalla, to adjourn the meeting. Rorem adjourned the meeting at 8:58 p.m.