Loading...
HomeMy WebLinkAboutArts Commission - 06/09/2008 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY,JUNE 9, 2008 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair; Ana Armstrong, Farida Kathawalla, Rita McCormick, Steve Mosow, Elizabeth Petry-Lee STUDENT REPRESENTATIVES: Amber Mayer, Nicole Garbowicz, Katy Johnson CITY STAFF: Sandy Werts, Recreation Coordinator RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order 7:10 p.m. Commissioner Kathawalla was excused. Commissioner McCormick was absent. II. APPROVAL OF AGENDA VI. NEW BUSINES was changed to VI. NEW BUSINESS MOTION: Mosow moved to approve the corrected Agenda, seconded by Armstrong. Motion carried 4-0. III. APPROVAL OF MINUTES OF MAY 12, 2008 MEETING The following changes were made to the May 12, 2008 minutes. 1. Petry-Lee was added to the Commissioners who were excused from the meeting. 2. In Section VIIL PETITIOS was changed to PETITIONS. The minutes were not approved due to there not being a quorum present, of Commission members who we in attendance of the May 12, 2008 meeting. IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE Breidenbach said the Community Band raised over $650 at their garage sale. The band is preparing for their trip to Greece in July. The schedule for when and where the band is playing in Greece is currently being set. The summer concert schedule is finalized. The weather was Okay for Jazz Fest, and it worked well to have the Rib Fest and Jazz Fest together. The band did their highway clean up, and they played at Art and Antiques. Breidenback thanked Werts for coordinated to have the show mobile at the Jazz Fest. It was nice to have a little shelter. ARTS & CULTURE COMMISSION MINUTES June 9, 2008 Page 2 Olson arrived at 7:25 pm. Breidenback said the band schedule can be found at www.epcommunityband.org. There is also a link from the Eden Prairie website to the band's website. Werts said the Eden Prairie Players are trying to make a decision on the winter show. There are auditions next week for the One Acts. V. OLD BUSINESS A. Art Center Update Werts distributed a memo updating the Commission on the Art Center. The Report of the Parks and Recreation Directory from the City Council Agenda was distributed to the Commission. The Parks and Recreation memo includes a timeline of what has occurred to date. Werts said plans are moving ahead on the Eden Prairie Art Center. Dan O'Brien, the architect on the project, has completed some preliminary drawings showing how the building can be used Werts shared the plans for the Art Center renovation with the Commission. Werts said the parking lot will be extended into the hill. There will be room for around 26 cars after the expansion. The parking lot expansion was previously approved. Werts pointed out the different areas on the drawings of the Art Center. The garage would be the glass studio. There is a separate utility area. The large room would have dividers where a pottery area, teaching station, chairs with easels, and storage would all be located. Armstrong asked if the wider hallway could be used as a gallery. Rorem said the hallway is wide,but not too wide. Petry-Lee asked if there is any money which could be used for expansion. Werts said there is not money for expansion at this time. The Mayor said he doesn't want to see city money used for the running of the Art Center. There will be two bathrooms and two classrooms. The Commission asked the following questions about the drawings. • Since painting and pottery are located in the same area,how is the pottery work going to be contained? Pottery is very dusty by nature. • How many lockers will there be? • Is there shelving to leave the art work? • Could room 104 have shelving? The shelving could be wire racks like they have in the High School. • Could paintings for display go into the corner where there currently isn't anything? • What can be done with the large table with the new top? Is there storage underneath? • Where is the storage for wet clay and other supplies? ARTS & CULTURE COMMISSION MINUTES June 9, 2008 Page 3 • What is the process for making decisions on the floor plan? • Since there are curtains, do these help with the noise and dust? If not,how will noise and dust be addressed? • Could there be tables and collapsible easels, instead of the chairs and easels? It may work better to have some standing easels. With tables, four people could fit at each table. • Will there be stools or chairs or both? Maybe have a variety of stool and chairs at different tables of various heights. Maybe the tables could be adjustable. • Would it be better to leave the preschool classes at the Community Center?The needs for small children, older children, and adults are different for table height and type of seating. • What is the process for deciding on classes, tables, easels, etc.?Who are the contacts and decision makers? Werts said the architect has visited and talked with various other art locations. Werts said she could try to have Dan O'Brien come to a Commission meeting to talk about the plans. Olson said the Metro Regional Arts Council might have a contact for help with some of the questions and decisions. Werts said the applications closed for the Art Center Coordinator position on May 23. 57 applications were received. Six people went through the first round of interviews on May 30. Two finalists were interviewed on June 5. There has been an offer made and it is being considered. The plan is to bring the coordinator on staff by early July. Werts said Jay Lotthammer is planning a meeting on aspects of fundraising. There should be an individual from the hockey association, who can discuss how their fundraising has been done. The Council is interested in having as much outside funding as possible. The Council would like this to be a citizen driven committee. It is envisioned that a sub-committee similar to the Veterans Memorial Committee could be set up to work under the Eden Prairie Foundation. Werts said as program plans are developed for the Art Center, they will be brought to the Commission for review. B. Discussion of Studio Tours Olson said it was impressive there is so much established for glass blowing in the area; however, the safety while glass blowing could be a real issue. Werts said Rine has stated he doesn't like to teach more than six people at one time. Armstrong said it doesn't appear glass blowing could be done in the space provided due to space needs for safety. Werts said the area dedicated for glass blowing is a little bigger than a two car garage. ARTS & CULTURE COMMISSION MINUTES June 9, 2008 Page 4 Rorem said she doesn't wand to see the glass blowing facility to be a satellite glass blowing facility. She does have concerns for the space. Armstrong asked how long the glass blowing lessons are. Werts said maybe two hours. Rorem said sometimes there are two day intensive classes for glass blowing. Petry-Lee asked what type of insurance the City would need for glass blowing. Petry-Lee thought it could be potentially too costly for the safety risk. Werts said she was sure the risk manager for the City would be involved in the decision. Petry-Lee said glass blowing is a unique opportunity for Eden Prairie. Werts said Edina does not have glass blowing. Fused glass would probably be the first glass classes offered unless there is a donation specifically for glass blowing, due to the need for supplies. Rorem said stained glass could be offered. Petry-Lee asked what the Commission needs to do for the next step. Werts said fundraising would be needed. The new director would probably do the grant writing. Werts said she will see if Dan O'Brien could come to the next meeting. C. Revision of Art Resources Directory Rorem asked if the Commission had been reaching people for the updating of the Art Resources Directory. Werts said she needs the corrections by September. Rorem told the Commission to have the corrections by the next meeting. D. Annual Report A copy of the Annual Report was distributed to the Commission. VI. NEW BUSINESS A. Staring Lake Amphitheatre Renovations Werts distributed a memo about the Staring Lake Amphitheatre renovations. Werts said the staff is working with the engineering firm who originally prepared the plans for the amphitheatre seating to prepare the plans for the seating renovations. The timber walls will be taken out, and the new walls will be a type of concrete block. At the same time, the stage will be redecked and the building resided. Electrical updates should be able to be incorporated at the same time. The electrical updates would make it easier to set up sound for the concerts and the musical. The project will be bid some time in June with construction starting in middle to late July and completion at the end of September. Mosow asked if there will be a difference in sound quality. Werts said she didn't think so. Rorem asked if the number of seats will be increased. Werts said the seating will stay the same, with the same number of rows. ARTS & CULTURE COMMISSION MINUTES June 9, 2008 Page 5 VII. REPORTS OF STAFF AND COMMISSIONERS A. July/August Meeting Schedule The Arts & Culture Commission will have one meeting, for the months of July and August, on July 21, 2008. B. International Festival Werts said the plans are underway for the fifth annual International Festival. The Committee had the third meeting on Monday, June 9. The Committee walked around the site to determine where the activities could be set up. The Committee could use some additional members, as some Committee members have resigned this year. There will be a meeting next week to make decisions. Applications have been sent out to around 50 people for Cultural Arts and Crafts. Sponsors are currently being worked on. To date there are two sponsors. The booth/tent costs $35 for a profit vendor and $25 for a non-profit vendor. The tent is $65 for food. In addition, they need a license from the state which is $40-$45. Electricity and propane are extra. The City has also charged a fee in the past. While evaluating the costs, the City has a recovery fee to keep in mind. C. Commission Rosters—Private and Public Data Werts will email the Commission Roster to the Commission. D. Plymouth Fine Arts Councils—Art Banner Competition Werts distributed a memo and a flier for the Plymouth Fine Arts Council's 2008 Art Banner Competition. Werts said the artists prepare a scale drawing which they would paint onto a banner if they are the winner. This contest has gone on for a number of years, and isn't very expensive. Werts said the Commission may want to look into the idea. Werts said she is not sure if the banners are placed inside or outside. The banners are around 2 feet by 4 feet. They are a little smaller than what is placed on light posts. There doesn't appear to be a theme or topic for the contest. Mosow said there could be a banner competition for the Art Center open house. Werts said the banner could go inside. Rorem suggested the banner could go in the hallway. VIII. PETITIOS, REQUESTS AND COMMUNICATIONS A. Upcoming Events 1. Arts and Antiques in the Garden ARTS & CULTURE COMMISSION MINUTES June 9, 2008 Page 6 Werts said there were less people this year who attended Arts and Antiques. There were around 350-360 people. Werts said the event was on the same weekend as last year. 2. Festival of Jazz on the Prairie Werts said the event went very well. Werts said there were not enough ribs for everyone who wanted them. The Jazz groups were good. The location was a good location for attracting people. 3. Art on City Walls—Watercolor students of Ann Rorem Rorem said she is pleased with the artwork on display. The artwork is a selection of artwork from different classes, which are held at the Community Center. 4. Riley-Jacques Twilight Special—Middle Spunk Creek Boys 5. Summer Concert Series The summer concert series will be at Riley. Parking was the reason for the change in venue. 6. 4th of July Celebration IX. ADJOURNMENT MOTION: Mosow moved, seconded by Olson, to adjourn the meeting. Rorem adjourned the meeting at 8:25 p.m.