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HomeMy WebLinkAboutArts Commission - 02/11/2008 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, FEBRUARY 11, 2008 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS PRESENT: Ann Rorem, Chair; Heather Olson, Vice Chair; Kelly Brandon, Karen Busack, Farida Kathawalla, Steve Mosow COMMISSION MEMBERS ABSENT: Rita McCormick STUDENT REPRESENTATIVES: Amber Mayer, Nicole Garbowicz, Katy Johnson CITY STAFF PRESENT: Sandy Werts, Recreation Coordinator RECORDING SECRETARY: Katie Hood, Recording Secretary I. ROLL CALL Rorem called the meeting to order at 7:06 p.m. Farida Kathawalla was arrived at 7:30 p.m.. Rita McCormick was excused. Reed Schulke attended to report on the Eden Prairie Players. II. APPROVAL OF AGENDA MOTION: Mosow moved, seconded by Busack, to approve the agenda as stated. Motion carried 5-0. III. APPROVAL OF MINUTES OF JANUARY 14, 2007 MEETING Page 5,remove the fourth paragraph. Page 6, fourth paragraph, change "there is a Starbucks by Pannekoeken and it is more open" to "there is a Starbucks in Tower Square, by Pier One and McDonald's, and it is more open and has more space". MOTION: Olson moved, seconded by Mosow, to approve the minutes of the Arts and Culture Commission meeting held on January 14, 2007, as corrected. Motion carried 5- 0. IV. EDEN PRAIRIE PLAYERS and COMMUNITY BAND UPDATE A. UPDATE ON CURRENT PROJECTS OF THE EDEN PRAIRIE PLAYERS Schulke said Friday night is opening night for Jake's Women. The show is this weekend and next weekend, and tickets are still available. ARTS & CULTURE COMMISSION MINUTES February 11, 2008 Page 2 The summer musical, Broadway on the Prairie, will be the last two weekends in June. One Acts will be in the fall. Werts stated there are 2 original shows submitted. Schulke said the children's show will be a Japanese fairy tale, Bamboo Princess. It is a very well known Japanese fairy tale. Werts said the rehearsals will be in the Community Center. Schulke said the grant for the lighting was received from the Eden Prairie Foundation, for the Riley Jacques Barn. B. UPDATE ON CURRENT PROJECTS OF COMMUNITY BAND Werts said the summer schedule has been set for the Jazz and Concert Bands. V. OLD BUSINESS A. 2008 Work Plan Werts distributed a copy of the 2008 work plan developed at the January Arts & Culture Commission meeting. Kathawalla arrived at 7:30 p.m.. The 2008 work plan was updated to the following. 1. Revise Arts Resource Directory by August 31, 2008. 2. Assure the Arts & Culture Commission has a full roster by February 25, 2008. 3. a. Explore the Development of an Eden Prairie Artist Network by June 30, 2008. b. Offer the first event by November 2008. 4. Research potential arts grants that will support new programs such as an art crawl or public sculpture by March 31, 2008. 5. To complete proposal for use of Sampson building by March 31, 2008. 6. Assist in development of programming for the arts center if/when approved by December 31, 2008. 7. Invite Janet Jeremiah to speak on major center area and discuss the role of public art by May 12, 2008 Commission meeting. Motion: Busack moved, seconded by Kathawalla, to accept the revisions of the 2008 Work Plan. Motion carried 6-0. B. 2008 Commission Appointments ARTS & CULTURE COMMISSION MINUTES February 11, 2008 Page 3 Werts distributed a copy of the 2008 Commission appointments schedule. The date for the interviews was corrected to Tuesday, February 25, 2008. Busack is committed to be a member of the Arts & Culture Commission for the next term. Brandon is not committed at this time. Kathawalla asked if there can be substitutes for the Commission. Werts said there are not substitutes,but the applications are kept, if needed in the future. The Commission could increase the number of members,but the more people on the Commission the harder it is to have agreement for motions. An odd number of members are also needed, so there would need to be seven or nine members. Olson asked if there would be a board for the art center. Werts stated the planning process for the arts center would determine if there was to be a board. VI. NEW BUSINESS A. International Festival—Commission Support Werts distributed a copy of the request for the Commission to support the 2008 International Festival. Busack and Kathawalla served on the committee during 2007. Both Busack and Kathawalla volunteered to serve on the committee during 2008. Werts said the 2008 International Festival is scheduled for Sunday, August 10, from 3 to 9 p.m.. The festival will be held at Staring Lake Park, near the park shelter. There should be enough parking because the parking lots will not be impacted by the road construction. Softball games are at Round Lake during the same time, so Round Lake was not an option for the festival. There will need to be some logistics on how to set up the stage. The situation is not ideal,but due to the construction the set up will be the best it can be. Mosow asked when the Air Show is. Busack and Schulke said the Air Show may be every other year. Werts said she will be going to the Human Rights And Diversity Commission meeting on Thursday to ask for their support for the International Festival. Motion: Mosow moved, seconded by Kathawalla for the Arts & Culture Commission to support the 2008 International Festival. Motion carried 6-0. B. Development of an Artist Network Werts distributed a memo discussing what is needed to develop an artist network. A purpose of the artist network, what the Commission hopes the artist network would accomplish, and what types of arts will be included in the network are the three items which need to be discussed by the commission. The following is the purpose the Commission developed. ARTS & CULTURE COMMISSION MINUTES February 11, 2008 Page 4 Purpose: To bring Eden Prairie artists, of all disciplines, together to initiate involvement in art related activities and to create a community among the artists. The Commission developed ideas for what the Commission hopes the artist network would accomplish. 1. Bring new business to artists 2. Share opportunities 3. Advocate for arts programming in Eden Prairie 4. Attract more artists to Eden Prairie 5. Opportunities to showcase their work 6. Develop an audience 7. Put information on the internet The Commission discussed the types of art to be included in the network. Werts said the types of art may need to be defined to ensure we include everything. Olson said Schulke inquired if the directory could be online. Werts said the City could be asked and it is a good idea. The Commission decided the types of art which will be in included in the network will be all art included in the resource directory. Motion: Olson moved, Busack seconded to accept the purpose of the artist network, future accomplishments for the artist network, and the types of art discussed in the Commission meeting. Motion carried 6-0. C. Potential donation of Warren Sampson Building Werts distributed a memo which said the Commission should establish a mission and purpose for the Art Center, and should define the target market and audience. 1. Mission and Purpose The Commission developed the following as the purpose of the Arts Center. • To provide access to the arts for our residents and visitors of all ages. • To provide an accessible geographic focal point/single venue/gathering place for arts programming. • To be a learning center/show case. • To foster creativity in our community. • To provide enhancement of the quality of life and an attraction for new residents. • To generate business revenue as an offshoot from artistic events and arts sales. ARTS & CULTURE COMMISSION MINUTES February 11, 2008 Page 5 Rorem said Bloomington has a store and it isn't always profitable. The Commission developed the following for the mission statement of the Arts Center. The mission statement of the Eden Prairie Arts Center is to enhance the quality of life and foster creativity in our community by providing access to the arts for people of all ages. 2. Target Market/Audiences Olson said the Art Center offers an academy for children who are dedicated to art. Rorem suggested sculpture. Olson suggested metal and wood work. Werts suggested glass blowing and fusing. The closest studio is an hour away. Olson suggested set design. Rorem said the building was built as an art studio and gallery. There could be limited hours or set hours for studio space, after some modifications to the design of the building. Olson asked if the building could have wireless access. There could be a writing class held outside. Brandon said artists work could be shown there and information would be included in the Artist Directory. Olson suggested mask making. Werts said the White Bear Lake Arts Center has an iron pour in the sand every year. This has become a big event. This may be a good idea to have an iron pour on this side of town. Olson asked if there is much flat land by the Art Center. Rorem said not really, what flat land there is may go into parking. Olson suggested outdoor sculpture. Werts said the parking probably will not be sufficient,but the businesses next door may be an option for in the evening. VII. REPORTS OF STAFF AND COMMISSIONERS Rescheduling of March 10 Commission Meeting Werts passed out a memo listing the options for the rescheduling of the March 10 Commission Meeting. In addition, the memo listed the special meetings on the Sampson Building. The March Commission Meeting will be changed to March 3, 2008 at City Hall. The following dates will be for the Special Meeting on the Sampson Building. The extra meetings will be held at the Sampson building. • Tuesday, February 19 • Tuesday, March 4 ARTS & CULTURE COMMISSION MINUTES February 11, 2008 Page 6 • Monday, March 10 • Wednesday, March 19 • Tuesday, March 25 A final meeting, for discussing the Sampson building, is scheduled for Tuesday, April 8, 2008 at City Hall. The presentation will be made to the City Council on Tuesday, April 15, 2008. VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. Review of 2007 Program Analysis Werts passed out an updated copy of the 2007 Program Analysis. Werts asked the Commission if they would like a binder made to store Commission papers. The Commission said they would like a binder made. B. Art on City Walls —2008 Schedule Werts passed out a copy of the Art on City Walls schedule for 2008. February, September, and December are still open. Small displays could be added on the months where only walls one and two are used. Mayer asked if December could be used for students. Kathawalla asked if students who got awards could be displayed. Werts mentioned asking art teachers within the school district for student's art. C. Jake's Women Werts passed out a flier for Jake's Women. The dates for the performance are February 15-16, 22-23 at 7:30 p.m. and February 24 at 2:30 p.m. The show will be at Eden Prairie High School. IX. ADJOURNMENT MOTION: Olson moved, seconded by Mosow, to adjourn the meeting. Motion carried 6-0. Rorem adjourned the meeting at 8:41 p.m. The next regular Arts & Culture Commission meeting will be on March 3, 2008. A Special Meeting on the Sampson Building will be held on Tuesday, February 19, 2008.