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HomeMy WebLinkAboutArts Commission - 03/03/2008 APPROVED MINUTES EDEN PRAIRIE ARTS & CULTURE COMMISSION MONDAY, MARCH 3, 2008 7:00 P.M., CITY CENTER 8080 MITCHELL ROAD PRAIRIE ROOM COMMISSION MEMBERS: Ann Rorem, Chair; Heather Olson, Vice Chair; Kelly Brandon, Karen Busack, Farida Kathawalla, Steve Mosow, Rita McCormick STUDENT REPRESENTATIVES: Amber Mayer, Nicole Garbowicz, Katy Johnson CITY STAFF: Sandy Werts, Recreation Coordinator RECORDING SECRETARY: Katie Hood I. ROLL CALL Rorem called the meeting to order at 7:05 p.m. Rita McCormick was absent. Robyn Seaton attended to report on the Eden Prairie Players. Tina Breidenbach attended to report on the Community Band. II. APPROVAL OF AGENDA MOTION: Olson moved, seconded by Mosow to approve the agenda as printed. Motion carried 6-0. III. APPROVAL OF MINUTES - FEBRUARY 11, 2008 Page two, third paragraph change "... the barn..." to "...the Riley Jacques Barn..." Page three,paragraph four change "...the construction." to "...the road construction." Page four, paragraph three change "...of are may..." to "...of art may..." Page four, paragraph three change "...could be online." to "...could be posted online." Page five, paragraph two change "...Art Academy has an art program for children at their Community Center." to "...Art Center offers an academy for children who are dedicated to art." Page five, paragraph three change "...wireless." to "...wireless access." Page six,paragraph two remove "The October Artist can expand into September if needed." MOTION: Busack moved, seconded by Olson to approve the minutes as corrected. Motion carried 6-0. ARTS & CULTURE COMMISSION MINUTES March 3, 2008 Page 2 IV. EDEN PRAIRIE PLAYERS AND COMMUNITY BAND UPDATE A. UPDATE ON CURRECT PROJECTS OF THE EDEN PRAIRIE PLAYERS Seaton said the performances for Jake's Women have been completed. The performances had the smallest audiences in recent years. Broadway On The Prairie will hold auditions on March 24 and 25, 2008. The performance will be on June 20-21 and June 27-29, 2008. Auditions will be held in April 2008 for the Children's Theatre workshop. Scripts are currently being read for One Acts. A decision should be made by the end of March 2008 for the directors and shows. B. ART CENTER RECOMMENDATION A memo was distributed concerning the name of the Sampson Building. At the February 26 meeting, Seaton said the Eden Prairie Players discussed their concern for calling the Sampson Building an "Arts Center". The Eden Prairie Players are concerned if the building is called an Arts Center, the community will dismiss any future recommendation for a performing arts center. The Eden Prairie Players Advisory Committee passed the following recommendation. Eden Prairie Players Motion: The Eden Prairie Players Advisory Committee recommends that the term visual arts be attached to the name of the art center to create a clear distinction between visual and performing arts. The Eden Prairie Players would like the motion to be discussed during the task force meetings regarding the Sampson Building. Rorem said the memo would be taken to the Art Center Task Force Meeting. Olson asked if there are auditions for the Children's Theatre Workshop. Seaton said there are auditions. The children who are in the Children's Theatre Workshop only pay the fee once they make it through the auditions. Kathawalla asked when the auditions are. Seaton said the notices are in the newspaper, the Parks and Recreation Brochure and all the information can be found at www.edenprairieplayers.org. C. UPDATE ON CURRENT PROJECTS OF COMMUNITY BAND Breidenbach said the Jazz on the Prairie Big Band played in Woodbury and drew a large crowd. The concert seasons for the Community Band and Jazz Band are set and are very busy. All information and schedules for the Community Band can be found at www.epcommunityband.org. ARTS & CULTURE COMMISSION MINUTES March 3, 2008 Page 3 Currently, two fundraisers are being planned; one selling Bachman's gift certificates and the other a garage sale. Werts said the sale would be May 3, 2008 at the Homeward Hills Park Barn. Seaton said the Eden Prairie Players rummage sale would be April 19, 2008. Breidenback said trumpet players are still needed for the tour to Greece. People can still join until March 20. Players need to be 18 years old or if they are minors, their parents need to go with them. V. OLD BUSINESS A. 2008 WORK PLAN—FINAL RECOMMENDATION Olson recommended the 2008 Work Plan be reordered by date. The following is the updated 2008 Work Plan. 1. Assure the Arts and Culture Commission has a full roster by February 25, 2008 2. Research potential art grants that will support new programs such as an art crawl or public sculpture by March 31, 2008 3. Complete proposal for the use of the Sampson Building by March 31, 2008 4. Invite Janet Jeremiah to speak on the major center area and discuss the role of public art by May 12, 2008 commission meeting 5. a. Explore the development of an Eden Prairie Artist Network by June 30, 2008 b. Offer the first event by November 1, 2008 6. Revise Arts Resource Directory by August 31, 2008 7. Assist in the development of programming for the arts center if/when approved by December 31, 2008 MOTION: Mosow moved, seconded by Busack to approve the changes to the 2008 Work Plan. Motion carried 6-0. B. REVISION OF ART RESOURCE DIRECTOR/ARTIST NETWORK Werts suggested asking that the Performing Arts, Studio Arts, and Supporting Organizations section of the Residents Guide be added to the Arts Resources section. Mayer said La Dance Fatale should be added. Kathawalla said all of the email addresses ending in mn.rr are now part of comcast.net. Kathawalla said her email and Kathy Nomura's email should be changed to @comcast.net. Werts said information should be updated by the fall. This would allow the Artist Network to be held at the Sampson Building. Kathawalla said it would be helpful to have a script to work by, so everyone is consistent. The following was drafted as a script for the phone calls regarding updates to the Eden Prairie Residents Guide. ARTS & CULTURE COMMISSION MINUTES March 3, 2008 Page 4 Hello, my name is . I am on the Eden Prairie Arts and Culture Commission. You have been listed in the Eden Prairie Residents Guide under Art Resources. I am calling to verify the information and ask if you would like to be listed. The commission would like to start an Artist Network to: (Talk about ideas for the Artist Network) Would you like to be notified of any upcoming Artist Network events? The first will occur in the fall of this year. Then talk about how they would like to be notified of events. Kathawalla asked when this statement will be given to each of the Commission Members. Werts said the statement will be refined and sent out prior to the next meeting. The updates should be completed by the June meeting. Rorem said the updates need to be completed before November to have enough time to plan the gathering. C. CONTINUING DISCUSSION ON ART CENTER Werts suggested the Commission request that the minutes of the Art Center Task Force be sent out to everyone before the next meeting. Olson asked if Mrs. Kaerwer's house was discussed. Werts said it was discussed and there hasn't been a tour scheduled yet. Werts passed out copies of the Art Center Topic Areas. Olson asked if any major steps have been taken yet. Werts said no major steps have been taken yet. Kathawalla said it needs to be determined what the uniqueness of the Art Center is. Kathawalla said glass blowing could be a unique art. Werts said the Arts & Culture Commission Student Members are welcome to attend the Task Force meetings. Rorem said the courses offered by the Park and Recreation were reviewed at the last meeting. Unique opportunities were trying to be determined for the building. Would clay be an option? Werts said she and Laurie Obiazor met with Susan Anderson,retired Director of the Bloomington Art Center, and she had suggestions of how to use the space. Mosow said the challenge is function follows form in this case, and the building is more accommodating to the "messy" arts. Mosow said some of the discussion for the Sampson Building centered on fine vs. visual arts. Olson asked what the dance facilities are like around town. Mayer said there are a number of studios around town. The Community Center has a few spaces for dance. There is the local studio, The Dance Arts Centre. Werts asked if the Dance Art Centre is in an industrial area. Mayer said it is. Olson asked if the Sampson Building would work for a theatre space. Busack said the acoustics would not be good. Kathawalla said the space is too broken up. Busack said there is a stage in the old gym at the Eagle Heights Spanish Immersion School. Werts said the stage there is limiting. Busack said the old gym has permanent bleachers. Olson asked what it would cost to winterize Riley Jacques Barn. Rorem said it may change the historical aspect of the building. Rorem said there is the old ARTS & CULTURE COMMISSION MINUTES March 3, 2008 Page 5 theatre in the Eden Prairie Mall. Rorem said Scheel's takes up a lot of the old movie theatre. Werts passed out a copy of the Art Center Items/Topic Areas. Olson asked if the Art Center Items/Topic Areas are being addressed in order. Werts said they are not being addressed in order. Rorem said Eaton Corporation may have money to donate. Werts said Lotthammer would like to start slow with Art Center programs and build the program over time. Werts said the potential collaborative partnerships will be talked about tomorrow. Olson asked if the businesses are in Eden Prairie. Werts said the businesses may want to get into the Eden Prairie area, for example MacPhail. MacPhail needed small rooms and a long term contract. The space might work for MacPhail's "Musical Trolley" program for preschoolers. Kathawalla asked if the programs for children are going to be put in the potential Art Center. Werts said it is a possibility. Rorem said she would like to have more adult and less children programs. Rorem doesn't want it to be an Art Center only for the children. Busack said the Commission didn't say and Art Center only for children. Rorem said she will bring up the topic at the next meeting of the Task Force. Kathawalla said Batik on wood is an idea. Minnetonka is offering this art and it is unusual. Werts said it is an art with wax. Kathawalla said it is bees wax and is a simple yet tedious process. Olson said rug making sounds like an interesting idea. Busack said there is a large space for rug making. Kathawalla said she is not interested in having children's programs taking up all of the space at the potential Art Center. Olson said metal sculpture is another idea. Busack asked if the Art Center was programmed for adults, would the classes would it be filled? Kathawalla said yes. Kathawalla has friends driving to Minnetonka from Eden Prairie to take classes. If there are unique classes people will come. VI. NEW BUSINESS A. COMMISSION APPOINTMENTS Werts distributed a memo about the Commission appointments. The City Council interviewed the four candidates for the two openings on the Arts and Culture Commission on Monday, February 25. Official action will be taken by the City Council at the Tuesday, March 4 council meeting. Letters will be sent to the candidates and new appointees on March 5. All new appointments are scheduled to start April 1. A City Commission orientation session is scheduled for 7 pm on Wednesday, March 26, 2008 for all new and reappointed commission members. Information will be sent to the new and reappointed commissioners. Monday, April 28 is the annual Board and Commission banquet. The outgoing commissioners are recognized for their service and the current commissioners are ARTS & CULTURE COMMISSION MINUTES March 3, 2008 Page 6 thanked for their commitment. Representative Jim Ramstad will be the guest speaker. The students were encouraged to attend. VII. REPORTS OF STAFF AND COMMISSIONERS None VIII. PETITIONS, REQUESTS AND COMMUNICATIONS A. ART ON CITY WALLS — STEVE HASKIN - WATERCOLORS IX. ADJOURNMENT MOTION: Kathawalla moved, seconded by Olson, to adjourn the meeting. Motion carried 6-0. Rorem adjourned the meeting at 8:25 pm.